Project Management Office Relocation Project 2022

Running head: PROJECT MANAGEMENT
PROJECT MANAGEMENT- OFFICE RELOCATION PROJECT
Name of the Student
Name if the University
Author Note

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Table of Contents
Introduction......................................................................................................................................3
Project context.................................................................................................................................3
PESTLE Analysis............................................................................................................................5
Work breakdown structure..............................................................................................................7
Gantt chart for the project................................................................................................................9
Risk analysis for the project..........................................................................................................10
Risk management strategy.............................................................................................................13
Risk assessment and analysis.....................................................................................................13
Risk evaluation..........................................................................................................................13
Risk treatment and response......................................................................................................14
RACI Matrix..................................................................................................................................14
Stakeholder management strategy.................................................................................................16
Conclusion.....................................................................................................................................17
Bibliography..................................................................................................................................19
Appendix........................................................................................................................................22
Appendix 1: PESTLE analysis..................................................................................................22
Appendix2: Work breakdown structure.....................................................................................22
Appendix 3: Gantt chart.............................................................................................................23
Appendix 4: RACI.....................................................................................................................23
Appendix 5: Risk matrix............................................................................................................24
Appendix 6: Stakeholder management strategy........................................................................25

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Introduction
The objective behind carrying out this project is to develop a plan that will help in
reallocating 250 staffs from an existing call center. The call center in Metropolis city center has
decided to move their business to a new business park on it periphery for the purpose of
enhancing their business components. The project will be carried out with a certified team so that
they can ensure all the needs are being fulfilled and the motive behind reallocation is being
achieved. The aim requirements of the business that are considered at the time of reallocation
includes ensuring that enough space is there for 5 senior executive, there is a need to have
enough space for 3 separate teams and the staffs associated with call center operations along with
proper IT infrastructure. While reallocating an office it becomes essential to ensure that the
office premise is being developed with proper resources and is able to allocate all the members
of the organization efficiently.
The report will focus on outlining the basic requirements for completing the project. The
report will outline the methodologies that are essential for carrying out the project. The project is
developed for the purpose of understanding the key components that are associated with the
project reallocation.
Project context
Office relocation offers a better opportunity towards the users so that they can replace the
old-fashioned equipment and furnishings with advanced technology. This will ensure that the
organization is able to achieve better competitive advantages in the market. There is a need to
manage the inventory and decide what items and the number of members will be moved. The

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basic concern of the project is to ensure that all the needs of the organization are fulfilled at the
time of office relocation. An office relocation plan mainly focuses on outlining the activities that
are essential for successfully moving to the new place. There is a need to ensure that each
member related to the project allocation is aware about their roles and responsibilities (Binder
2016). There is a need to notify the employees, customers and vendors about the reallocation
process so that it becomes easy to manage the employees. Each steps needs to be linked
effectively along with the time frame so that the office relocation process can be performed
effectively. The main focus of office relocation project plan is described below:
 Focusing on the primary concern behind reallocating the office
 Ensuring that the basic needs of the organization are fulfilled successfully
 Developing a proper team who will be responsible for carrying out the project
successfully
 Estimating the budget that will be needed for reallocating the organization to a new
building
 Determining the space that is needed for allocating all the members of the office
The basic need of the organization that plays an essential role at the time of carrying out
the office relocation project plan includes the space factor. The basic need behind selecting a
proper building is that it must be able to provide space for 250 staffs. Apart from this the office
premises will be designed in a way that it offers a separate space for the executive managers and
for the three separate teams. The expected budget for the reallocation project is 50000. While
developing the project plan it becomes essential to ensure that the basic components related to
the project are being fulfilled (Dao et al. 2016). The Architectural, interior and MEP
(mechanical, electrical, plumbing) planning mainly focuses on selecting an appropriate building

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for the purpose of relocation and restoring the building currently in use. After this the main focus
was on following a proper design, estimating a budget, selecting proper contractors,
implementation, moving, and maintenance. The office relocation process mainly focuses on
including several task at stages that are interrelated and complex.
PESTLE Analysis
PESTEL analysis framework is used with the purpose of determining and checking the
macro environmental factors related to an organization. This is an essential component for every
business. With the help of PESTLE analysis it becomes essential to determine the factors that
impact the overall performance of the organization. The basic factors for analyzing the
reallocation projects include the economic factors, political factors, social factors and
technological factors, legal factors and the environmental factors. The main reason behind doing
PESTLE analysis is that it helps in improving the business process by offering better analysis
process. The main need for doing a PESTLE analysis is the time. It offers deeper understanding
of the facts that has the capability for impacting the performance of the organization. This is
being performed for the purpose of determining the best function that will help in enhancing the
business activities.
Political factors
The political factors are used for the purpose of determining the policy related to the
government that has the potential to impact the performance of the project. This mainly aims at
providing a better stability towards the political factors. While relocating the office from the
existing place it becomes essential to check out the major political factors. This will help in
conducting the project effectively.

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Economic factors
These include the factors that have the potential to impact the economy and this enhances
the performance. While allocating a new office towards the existing people of the organization it
becomes essential to provide allocation. It is important to ensure that the project is being carried
out successfully by following the basic needs of the people associated with the organization.
Social factors
The factor that focuses on describing the social environment of the market is considered
to be the major social factors. This helps in identify the emerging trends. This mainly focuses on
identifying the demand of the customers. Apart from this it becomes also essential to identify
whether the working environment is supportive towards the employee of the organization. The
factors that have the potential to impact the performance of the organization include changing
education levels, family demographics, cultural trends, and changes in lifestyles (Elhady and
Abushama 2015). Thus before shifting the office and employees it becomes essential to ensure
that every employee is being benefitted with the decision. The infrastructure also needs to be
developed efficiently for the purpose of allocating 250 members.
Technological factors
The factors that are mainly considered to be essential are the technological innovation
that has the potential to impact the overall performance of the industry. There is a huge need to
ensure that proper technological factors are implemented within the newly developed location.
The IT infrastructure needs to be developed efficiently so that each member can be allocated
successfully with proper infrastructure and technical equipment.