Project Management Plan (PMP) for EduStream

Project Management Plan (PMP) EduStream
1 Overview Information
Project
Title/Name
EduStream Pilot (Phase 1)
Project
Description
 The pilot project that is being designed for EdMedia
International Pty Ltd (EdMI) is based on designing an
educational website. This kind of educational website would be
able to provide different kind of educational content to students
who are studying in different colleges and schools. This kind of
educational website utilises the same form of technical
architecture, which has been previously been utilised for Netflix
and similar websites (Ormrod & Jones, 2014). The website that
would be designed for EdMedia systems would deploy the use of
Real-Time Streaming Protocol based on providing the facility to
users for live streaming video contents. The project is based on a
one year contract that would form the main foundational base of
the company. This project thus aims to deliver a stable, effective
and a user-friendly solutions for students.
Project Purpose The main needs and the purpose that would be served with the
implementation of the EdMedia educational website are:
 To design and deliver a highly efficient educational website that
would be able to serve the needs of students and teachers.
 To help in engaging students based on providing them with best
form of self-tutoring services.
 To assess the progress of learning and knowledge gained from
the website with the help of tests conducted within the website.
 To manage the content of course and thus help the students by
providing self-tutoring services.
Project Scope  The project scope includes the factor of providing the best form
of educational content in the form of videos that would help the
students in self-tutoring them. The project would be based on the
similar form of architecture that is followed by Netflix. The
project would be able to deliver the best form of services
(Donovan, Green & Mason, 2014). The project would consist of
a huge database that would be able to store the financial
information of clients, hundreds of educational videos and many
other vital information. The project would also include a high
level of encryption that would be able to secure the data of the
client and the company. The project would deploy their contents
in Perth, Melbourne and Sydney in the initial stages.
Project Sponsor  Bill Shanks (The Chief Information Officer (CIO) of EdMI)
Project Manager  Albert Ruskin
Key Project Team Members (Add/Delete Rows as appropriate)
Name Role Responsibilities Contact Details
Bill Shanks EdMI Chief
Information
Responsible for
sanctioning of
[e-mail]
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Project Management Plan (PMP) EduStream
Officer (CIO) funds
Chetna Saxena Project Manager Design of project
plan, allocation of
various resources
and thus handling
the performance of
the project
[e-mail]
Jill Mars Educational
Content Expert
Distributing
educational videos
and content
[e-mail]
Dan Collins Legal and
Contractual
Expert
To make different
kind of contractual
negotiations with
suppliers and
subcontractors
[e-mail]
Bill Haley Security Expert To handle various
issues in relation
to security and
legal
requirements.
[e-mail]
Doris Sykes Head of
Marketing Team
Handling the
marketing and
making
advertisements for
the website
[e-mail]
Robert Atkinson Head of
Technical
Development
Team
To handle the
technical issues,
choosing the best
form of
technologies and
delivering the best
product
[e-mail]
Key Project
Deliverables
The deliverables of the project are:
 A highly accessible website that would be able to meet
according to the needs of students.
 To implement Real-Time Streaming Protocol (RTSP) that would
be helpful for implementing real-time videos (Chen & Zhang,
2014)
 To implement the best kind of encryption systems in order to
secure the confidentiality of users
 To implement highly efficient software that would be helpful for
students to watch and download the videos
Definitions and
Acronyms used
 Real Time Streaming Protocol (RTSP)
Reference
Materials
Chen, C. P., & Zhang, C. Y. (2014). Data-intensive applications,
challenges, techniques and technologies: A survey on Big
Data. Information sciences, 275, 314-347.
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Project Management Plan (PMP) EduStream
Donovan, L., Green, T. D., & Mason, C. (2014). Examining the 21st
century classroom: Developing an innovation configuration
map. Journal of Educational Computing Research, 50(2),
161-178.
Ormrod, J. E., & Jones, B. D. (2014). Essentials of educational
psychology: Big ideas to guide effective teaching. Pearson.
Wang, N., Chen, X., Song, G., & Parsaei, H. (2015). A novel real-
time video transmission approach for remote laboratory
development. International Journal of Online and Biomedical
Engineering (iJOE), 11(1), 4-9.
Yasumoto, K., Yamaguchi, H., & Shigeno, H. (2016). Survey of real-
time processing technologies of iot data streams. Journal of
Information Processing, 24(2), 195-202.
2 Project Organisation
2.1 Organisation Chart
(Fig 1: The Organisational chart for the Project)
(Source: Created by author)
The organisational chart helps in understanding about the primary stakeholders who are
involved within this organisation. The organisational chart helps in identifying the key
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Project Management Plan (PMP) EduStream
persons and their levels within the organisation. Some of the primary persons who are
involved within this organisation are:
The CEO of EdMedia is responsible for overseeing the entire prospects of the organisation.
The CEO discusses about project related aspects that includes project plan, status of project
progress, meeting customer expectancy and also ensuring that the project is completed within
the estimated budget. The sponsor of the project would report each of the details of budget
that would be required for the project.
The project manager would hold responsibility to design the entire project plan, develop new
ideas for the betterment of the project and thus ensure that the technical aspects of project are
met properly (Wang et al., 2015). The project manager would also ensure that each of the
persons who would be working as a part of the organisation should adhere to predefined
guidelines.
The technical department would follow the ideas developed by the project manager, develop
their own ideas, and think about the proper coding platform that would be used for designing
the website.
The marketing head would understand the entire market scenario and then decide on
strategies that would be helpful for promoting the website.
2.2 Project Responsibilities
1. Bill Shanks (The Chief Information Officer (CIO) of EdMI) – Bill is the sponsor of the
project. He holds responsibility to sanction different funds that would help in progressing
with the project. The project sponsor would report matters to CEO for getting their approval
based on sanctioning of funds. They would produce funds that would help in progressing on
project works.
2. Jill Mars (Educational Content Expert) – The educational expert would also help the
team for designing the educational content within the website. She would gather feedbacks
from students and teachers. She would thus manage the entire educational content of the
website. The design of the proper kind of educational website would help students to learn
new educational materials.
3. Chetna Saxena (Project Manager) – The project manager would hold responsibility to
handle the entire infrastructure of the project. he would conduct meetings, plan the design of
the project, plan schedules, design the financial structure of the project, set deadlines and also
ensure that each of the project aspects have been met properly.
4. Dan Collins (Legal and Contractual Expert) - He is responsible for making different
kind of contractual negotiations with various legal contractors. He would also define various
kind of license agreements.
5. Bill Haley (Security Expert) – Bill would hold responsibility for handling different issues
in relation to the security of website (Yasumoto, Yamaguchi & Shigeno, 2016). He would
also ensure that each of the aspects in relation to security would be handled in an efficient
manner.
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