Project Initiation, Planning and Execution
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This document provides a comprehensive guide on project initiation, planning, and execution. It includes an overview of the scenario, criteria and assumptions, milestone plan, list of tasks, Gantt chart, adjustments made in the schedule, and personal reflection. The document focuses on a relocation project and provides insights into project management techniques.
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Running Head: PROJECT MANAGEMENT
Project Initiation, Planning and Execution
Name of the Student
Name of the University
Project Initiation, Planning and Execution
Name of the Student
Name of the University
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1PROJECT MANAGEMENT
Table of Contents
1.0 Overview of the Scenario..........................................................................................................2
2.0 Project Plan Development.........................................................................................................2
2.1 Criteria and Assumptions......................................................................................................2
2.2 Milestone Plan.......................................................................................................................3
2.3 List of the Tasks.....................................................................................................................3
2.4 Gantt Chart.............................................................................................................................6
2.5 Adjustments Made in the Schedule.......................................................................................6
2.6 Personal Reflection..............................................................................................................11
Bibliography..................................................................................................................................12
Appendix........................................................................................................................................13
Table of Contents
1.0 Overview of the Scenario..........................................................................................................2
2.0 Project Plan Development.........................................................................................................2
2.1 Criteria and Assumptions......................................................................................................2
2.2 Milestone Plan.......................................................................................................................3
2.3 List of the Tasks.....................................................................................................................3
2.4 Gantt Chart.............................................................................................................................6
2.5 Adjustments Made in the Schedule.......................................................................................6
2.6 Personal Reflection..............................................................................................................11
Bibliography..................................................................................................................................12
Appendix........................................................................................................................................13
2PROJECT MANAGEMENT
1.0 Overview of the Scenario
In the presented scenario, Kelly and Jeff are two adults who need to relocate from
Sunshine Coast to Perth due to a change in the job of Jeff. For this purpose, Jeff and Kelly need
to vacate the rental apartment in Sunshine Coast and move into a rental apartment in Perth.
Moreover, their children will also get admitted in Perth schools after the relocation is complete.
However, one of the major problems is that Jeff and Kelly have to vacate their apartment on 20th
January, 2019 but the rental at Perth starts on 27th January. In addition, the relocation cost from
Sunshine Coast to Perth is on Jeff and Kelly and they do not have any relatives living in
Sunshine Coast.
Jeff and Kelly can spend up to $15,000 and they need to travel to Perth with their kids
and send all the furniture and goods through air cargo services. This report includes specification
of certain milestones and the schedules as well as changes in the schedule to reduce the overall
cost of the relocation and increase the convenience of Jeff and Kelly.
2.0 Project Plan Development
2.1 Criteria and Assumptions
The criteria used for developing the milestone plan and task list are as follows.
The main activities that are a parts of the relocation plan are included.
The activities that require active involvement of Jeff or Kelly are chosen.
The relocation activities that involve any cost are chosen for the task list.
1.0 Overview of the Scenario
In the presented scenario, Kelly and Jeff are two adults who need to relocate from
Sunshine Coast to Perth due to a change in the job of Jeff. For this purpose, Jeff and Kelly need
to vacate the rental apartment in Sunshine Coast and move into a rental apartment in Perth.
Moreover, their children will also get admitted in Perth schools after the relocation is complete.
However, one of the major problems is that Jeff and Kelly have to vacate their apartment on 20th
January, 2019 but the rental at Perth starts on 27th January. In addition, the relocation cost from
Sunshine Coast to Perth is on Jeff and Kelly and they do not have any relatives living in
Sunshine Coast.
Jeff and Kelly can spend up to $15,000 and they need to travel to Perth with their kids
and send all the furniture and goods through air cargo services. This report includes specification
of certain milestones and the schedules as well as changes in the schedule to reduce the overall
cost of the relocation and increase the convenience of Jeff and Kelly.
2.0 Project Plan Development
2.1 Criteria and Assumptions
The criteria used for developing the milestone plan and task list are as follows.
The main activities that are a parts of the relocation plan are included.
The activities that require active involvement of Jeff or Kelly are chosen.
The relocation activities that involve any cost are chosen for the task list.
3PROJECT MANAGEMENT
The milestones are developed such that they do not require any time but they
mark a significant point within the entire relocation project (they are scheduled
with zero days).
The assumptions made during the development of the schedule are as follows.
It has been assumed that the flight and cargo flight costs are reduced if they are
purchased in advance and increased when purchased at the last moment.
Godown costs are significantly lower in Sunshine Coast than Perth.
The hotel costs are significantly lower in Sunshine Coast that Perth.
2.2 Milestone Plan
The milestones are marked within the Gantt chart that is provided in the Appendix
section.
2.3 List of the Tasks
The list of tasks is shown as follows.
Task Name Duration
Family Relocation from Sunshine Coast to Perth 24 days
Preparation to Vacate Apartment 7 days
Create List of Furniture to be Moved 1 day
Create List of Electronic Goods to be Moved 1 day
Create List of All Other Materials to be Moved 1 day
The milestones are developed such that they do not require any time but they
mark a significant point within the entire relocation project (they are scheduled
with zero days).
The assumptions made during the development of the schedule are as follows.
It has been assumed that the flight and cargo flight costs are reduced if they are
purchased in advance and increased when purchased at the last moment.
Godown costs are significantly lower in Sunshine Coast than Perth.
The hotel costs are significantly lower in Sunshine Coast that Perth.
2.2 Milestone Plan
The milestones are marked within the Gantt chart that is provided in the Appendix
section.
2.3 List of the Tasks
The list of tasks is shown as follows.
Task Name Duration
Family Relocation from Sunshine Coast to Perth 24 days
Preparation to Vacate Apartment 7 days
Create List of Furniture to be Moved 1 day
Create List of Electronic Goods to be Moved 1 day
Create List of All Other Materials to be Moved 1 day
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4PROJECT MANAGEMENT
Purchase Cargo Flight Ticket for Movement of All Goods and
Furnitures
0.5 days
Hire Trucks 0.5 days
Hire Human Resources for Moving Goods from Home to
Cargo Airport
1 day
Book Godown in Perth for Safekeeping the Goods 0.5 days
Book Four Bed Hotel Room in Perth for 21st to 27th January 0.5 days
Purchase Flight Ticket for 4 from Sunshine Coast to Perth 0.5 days
Online Admission in Perth School for Children 0.5 days
Ready to Vacate the Apartment 0 days
Relocation Day 1 day
Load Truck with All Goods 0.2 days
Load the Goods on the Cargo Plane 0.2 days
Prepare to Vacate Apartment 0.1 days
Clean Up the Apartment 0.1 days
Hand Over the Keys to Apartment Owner 0.1 days
Purchase Cargo Flight Ticket for Movement of All Goods and
Furnitures
0.5 days
Hire Trucks 0.5 days
Hire Human Resources for Moving Goods from Home to
Cargo Airport
1 day
Book Godown in Perth for Safekeeping the Goods 0.5 days
Book Four Bed Hotel Room in Perth for 21st to 27th January 0.5 days
Purchase Flight Ticket for 4 from Sunshine Coast to Perth 0.5 days
Online Admission in Perth School for Children 0.5 days
Ready to Vacate the Apartment 0 days
Relocation Day 1 day
Load Truck with All Goods 0.2 days
Load the Goods on the Cargo Plane 0.2 days
Prepare to Vacate Apartment 0.1 days
Clean Up the Apartment 0.1 days
Hand Over the Keys to Apartment Owner 0.1 days
5PROJECT MANAGEMENT
Travel to Airport 0.3 days
Board Flight 0 days
Landing and Temporary Stay 6 days
Reach Perth 0.2 days
Clear the Goods from Cargo Airport 0.3 days
Relocate the Goods to the Rented Godown 0.3 days
Reach Hotel 0.2 days
Stay in the Hotel 5 days
Commencement of New Rental 10 days
Clear the Goods from Godown 0.3 days
Clear Payment Dues 0.1 days
Reach New Apartment 0.1 days
Place Furniture and Other Goods in the New Apartment 0.2 days
Complete Move In 0.3 days
Commencement of School Term for Children 1 day
Travel to Airport 0.3 days
Board Flight 0 days
Landing and Temporary Stay 6 days
Reach Perth 0.2 days
Clear the Goods from Cargo Airport 0.3 days
Relocate the Goods to the Rented Godown 0.3 days
Reach Hotel 0.2 days
Stay in the Hotel 5 days
Commencement of New Rental 10 days
Clear the Goods from Godown 0.3 days
Clear Payment Dues 0.1 days
Reach New Apartment 0.1 days
Place Furniture and Other Goods in the New Apartment 0.2 days
Complete Move In 0.3 days
Commencement of School Term for Children 1 day
6PROJECT MANAGEMENT
Commencement of New Job 1 day
2.4 Gantt Chart
The Gantt chart is provided in the Appendix section.
2.5 Adjustments Made in the Schedule
The adjusted schedule along with all the resource allocation and cost is shown in the
following table.
WBS Task Name Duration Start Finish Resource Names Cost
0
Family Relocation
from Sunshine
Coast to Perth 2
22 days
Tue
1/15/19
Tue
2/5/19
$11,500.00
1
Preparation to
Vacate Apartment
5 days
Tue
1/15/19
Sat
1/19/19
$10,850.00
1.1
Create List of
Furniture to be
Moved
1 day
Tue
1/15/19
Tue
1/15/19
Jeff $0.00
1.2
Create List of
Electronic Goods to
be Moved
1 day
Tue
1/15/19
Tue
1/15/19
Jeff $0.00
1.3 Create List of All 1 day Tue Tue Jeff $0.00
Commencement of New Job 1 day
2.4 Gantt Chart
The Gantt chart is provided in the Appendix section.
2.5 Adjustments Made in the Schedule
The adjusted schedule along with all the resource allocation and cost is shown in the
following table.
WBS Task Name Duration Start Finish Resource Names Cost
0
Family Relocation
from Sunshine
Coast to Perth 2
22 days
Tue
1/15/19
Tue
2/5/19
$11,500.00
1
Preparation to
Vacate Apartment
5 days
Tue
1/15/19
Sat
1/19/19
$10,850.00
1.1
Create List of
Furniture to be
Moved
1 day
Tue
1/15/19
Tue
1/15/19
Jeff $0.00
1.2
Create List of
Electronic Goods to
be Moved
1 day
Tue
1/15/19
Tue
1/15/19
Jeff $0.00
1.3 Create List of All 1 day Tue Tue Jeff $0.00
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7PROJECT MANAGEMENT
Other Materials to be
Moved
1/15/19 1/15/19
1.4
Purchase Cargo
Flight Ticket for
Movement of All
Goods and Furniture
0.5 days
Wed
1/16/19
Wed
1/16/19
Jeff, Cargo Flight
Ticket[1]
$4,500.00
1.5 Hire Trucks 0.5 days
Wed
1/16/19
Wed
1/16/19
Jeff, Truck
Costs[1]
$500.00
1.6
Hire Human
Resources for
Moving Goods from
Home to Cargo
Airport
1 day
Thu
1/17/19
Thu
1/17/19
Jeff, Labor
Costs[1]
$50.00
1.7
Book Godown in
Sunshine Coast for
Safekeeping the
Goods
0.5 days
Fri
1/18/19
Fri
1/18/19
Jeff, Godown
Rent[1]
$500.00
1.8 Book Four Bed
Hotel Room in
Sunshine Coast for
0.5 days Fri
1/18/19
Fri
1/18/19
Jeff, Hotel
Costs[1]
$300.00
Other Materials to be
Moved
1/15/19 1/15/19
1.4
Purchase Cargo
Flight Ticket for
Movement of All
Goods and Furniture
0.5 days
Wed
1/16/19
Wed
1/16/19
Jeff, Cargo Flight
Ticket[1]
$4,500.00
1.5 Hire Trucks 0.5 days
Wed
1/16/19
Wed
1/16/19
Jeff, Truck
Costs[1]
$500.00
1.6
Hire Human
Resources for
Moving Goods from
Home to Cargo
Airport
1 day
Thu
1/17/19
Thu
1/17/19
Jeff, Labor
Costs[1]
$50.00
1.7
Book Godown in
Sunshine Coast for
Safekeeping the
Goods
0.5 days
Fri
1/18/19
Fri
1/18/19
Jeff, Godown
Rent[1]
$500.00
1.8 Book Four Bed
Hotel Room in
Sunshine Coast for
0.5 days Fri
1/18/19
Fri
1/18/19
Jeff, Hotel
Costs[1]
$300.00
8PROJECT MANAGEMENT
20th to 26th January
1.9
Purchase Flight
Ticket for 4 from
Sunshine Coast to
Perth
0.5 days
Sat
1/19/19
Sat
1/19/19
Jeff, Passenger
Flight Ticket[1]
$4,000.00
1.10
Online Admission
in Perth School for
Children
0.5 days
Sat
1/19/19
Sat
1/19/19
Jeff, School
Admission
Fees[1]
$1,000.00
1.11
Ready to Vacate
the Apartment
0 days
Sat
1/19/19
Sat
1/19/19
Jeff $0.00
2 Relocation Day 7 days
Sun
1/20/19
Sat
1/26/19
$50.00
2.1
Load Truck with
All Goods
0.2 days
Sun
1/20/19
Sun
1/20/19
Jeff $0.00
2.2
Load the Goods
on the Cargo Plane
0.2 days
Sun
1/20/19
Sun
1/20/19
Jeff $0.00
2.3
Prepare to Vacate
Apartment
0.1 days
Sun
1/20/19
Sun
1/20/19
Jeff $0.00
2.4 Clean Up the 0.1 days Sun Sun Jeff $0.00
20th to 26th January
1.9
Purchase Flight
Ticket for 4 from
Sunshine Coast to
Perth
0.5 days
Sat
1/19/19
Sat
1/19/19
Jeff, Passenger
Flight Ticket[1]
$4,000.00
1.10
Online Admission
in Perth School for
Children
0.5 days
Sat
1/19/19
Sat
1/19/19
Jeff, School
Admission
Fees[1]
$1,000.00
1.11
Ready to Vacate
the Apartment
0 days
Sat
1/19/19
Sat
1/19/19
Jeff $0.00
2 Relocation Day 7 days
Sun
1/20/19
Sat
1/26/19
$50.00
2.1
Load Truck with
All Goods
0.2 days
Sun
1/20/19
Sun
1/20/19
Jeff $0.00
2.2
Load the Goods
on the Cargo Plane
0.2 days
Sun
1/20/19
Sun
1/20/19
Jeff $0.00
2.3
Prepare to Vacate
Apartment
0.1 days
Sun
1/20/19
Sun
1/20/19
Jeff $0.00
2.4 Clean Up the 0.1 days Sun Sun Jeff $0.00
9PROJECT MANAGEMENT
Apartment 1/20/19 1/20/19
2.5
Hand Over the
Keys to Apartment
Owner
0.1 days
Sun
1/20/19
Sun
1/20/19
Jeff $0.00
2.6 Travel to Airport 0.4 days
Sat
1/26/19
Sat
1/26/19
Jeff, Cab Fare[1] $50.00
2.7 Board Flight 0 days
Sat
1/26/19
Sat
1/26/19
Jeff $0.00
3
Landing and
Temporary Stay
6.7 days
Sun
1/20/19
Sun
1/27/19
$550.00
3.1 Reach Perth 0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
3.2
Clear the Goods
from Cargo Airport
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
3.3
Relocate the
Goods to the Rented
Godown
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff, Labor
Costs[1], Truck
Costs[1]
$550.00
3.4
Reach Hotel in
Sunshine Coast
0 days
Sun
1/20/19
Sun
1/20/19
Jeff, Cab Fare[0] $0.00
Apartment 1/20/19 1/20/19
2.5
Hand Over the
Keys to Apartment
Owner
0.1 days
Sun
1/20/19
Sun
1/20/19
Jeff $0.00
2.6 Travel to Airport 0.4 days
Sat
1/26/19
Sat
1/26/19
Jeff, Cab Fare[1] $50.00
2.7 Board Flight 0 days
Sat
1/26/19
Sat
1/26/19
Jeff $0.00
3
Landing and
Temporary Stay
6.7 days
Sun
1/20/19
Sun
1/27/19
$550.00
3.1 Reach Perth 0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
3.2
Clear the Goods
from Cargo Airport
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
3.3
Relocate the
Goods to the Rented
Godown
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff, Labor
Costs[1], Truck
Costs[1]
$550.00
3.4
Reach Hotel in
Sunshine Coast
0 days
Sun
1/20/19
Sun
1/20/19
Jeff, Cab Fare[0] $0.00
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10PROJECT MANAGEMENT
3.5 Stay in the Hotel 6 days
Sun
1/20/19
Sat
1/26/19
Jeff $0.00
4
Commencement of
New Rental
9.7 days
Sun
1/27/19
Tue
2/5/19
$50.00
4.1
Clear the Goods
from Godown
0.2 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
4.2
Clear Payment
Dues
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
4.3
Reach New
Apartment
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff, Cab Fare[1] $50.00
4.4
Place Furniture
and Other Goods in
the New Apartment
0.2 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
4.5
Complete Move
In
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
4.6
Commencement
of School Term for
Children
1 day
Thu
1/31/19
Thu
1/31/19
Jeff $0.00
4.7 Commencement 1 day Tue Tue Jeff $0.00
3.5 Stay in the Hotel 6 days
Sun
1/20/19
Sat
1/26/19
Jeff $0.00
4
Commencement of
New Rental
9.7 days
Sun
1/27/19
Tue
2/5/19
$50.00
4.1
Clear the Goods
from Godown
0.2 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
4.2
Clear Payment
Dues
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
4.3
Reach New
Apartment
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff, Cab Fare[1] $50.00
4.4
Place Furniture
and Other Goods in
the New Apartment
0.2 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
4.5
Complete Move
In
0.1 days
Sun
1/27/19
Sun
1/27/19
Jeff $0.00
4.6
Commencement
of School Term for
Children
1 day
Thu
1/31/19
Thu
1/31/19
Jeff $0.00
4.7 Commencement 1 day Tue Tue Jeff $0.00
11PROJECT MANAGEMENT
of New Job 2/5/19 2/5/19
The main change made in the task list and schedule is the change in the relocation date.
From the case study, it is known that the Jeff and Kelly will have to vacate the current apartment
on 20th January and the rental at Perth starts on 27th January. According to the initial plan, Jeff
and Kelly were to travel to Perth on 20th and stay in hotel from 21st to 27th. However, it is
suggested that they should stay in the hotel in Sunshine Coast from 20th to 26th and travel to Perth
on 26th. This is significantly cut down costs of hotel as well as flight due to advance booking.
2.6 Personal Reflection
From this assignment, I have gained significant amount of knowledge regarding project
initiation, planning and execution. I learned about various techniques that included development
of milestones, task lists, schedule, resource allocation, cost calculation and others. In addition, I
gained the knowledge to develop fully fledged project schedule, work breakdown structure and
Gantt chart using various project management softwares. While there are many project
management softwares available like Microsoft Project, Zoho, ProjectLibre and others, I used
ProjectLibre for this assignment as I found it easy to access, understand and execute. During this
course, I also learnt to execute various changes that can effectively change the overall schedule
and cost involved in the project. In addition to the academic development, I also made significant
progress in my personal development as I learnt to face challenging situations and overcome
challenges with suitable methods that can be applicable in the same. These lessons will help me
in my personal and professional career in the near future.
of New Job 2/5/19 2/5/19
The main change made in the task list and schedule is the change in the relocation date.
From the case study, it is known that the Jeff and Kelly will have to vacate the current apartment
on 20th January and the rental at Perth starts on 27th January. According to the initial plan, Jeff
and Kelly were to travel to Perth on 20th and stay in hotel from 21st to 27th. However, it is
suggested that they should stay in the hotel in Sunshine Coast from 20th to 26th and travel to Perth
on 26th. This is significantly cut down costs of hotel as well as flight due to advance booking.
2.6 Personal Reflection
From this assignment, I have gained significant amount of knowledge regarding project
initiation, planning and execution. I learned about various techniques that included development
of milestones, task lists, schedule, resource allocation, cost calculation and others. In addition, I
gained the knowledge to develop fully fledged project schedule, work breakdown structure and
Gantt chart using various project management softwares. While there are many project
management softwares available like Microsoft Project, Zoho, ProjectLibre and others, I used
ProjectLibre for this assignment as I found it easy to access, understand and execute. During this
course, I also learnt to execute various changes that can effectively change the overall schedule
and cost involved in the project. In addition to the academic development, I also made significant
progress in my personal development as I learnt to face challenging situations and overcome
challenges with suitable methods that can be applicable in the same. These lessons will help me
in my personal and professional career in the near future.
12PROJECT MANAGEMENT
Bibliography
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E.W., Gray, C.F., Danlin, U., Honig, B. and Bacarini, D., 2014. Project management:
The managerial process (Vol. 6). Grandview Heights, OH: McGraw-Hill Education.
Marchewka, J.T., 2014. Information technology project management. John Wiley & Sons.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.
Turner, J.R., 2014. Handbook of project-based management(Vol. 92). New York, NY: McGraw-
hill.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
Bibliography
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E.W., Gray, C.F., Danlin, U., Honig, B. and Bacarini, D., 2014. Project management:
The managerial process (Vol. 6). Grandview Heights, OH: McGraw-Hill Education.
Marchewka, J.T., 2014. Information technology project management. John Wiley & Sons.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.
Turner, J.R., 2014. Handbook of project-based management(Vol. 92). New York, NY: McGraw-
hill.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
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13PROJECT MANAGEMENT
Appendix
Figure 1: Gantt Chart and Milestones of the Project
(Source: Created by Author)
Appendix
Figure 1: Gantt Chart and Milestones of the Project
(Source: Created by Author)
14PROJECT MANAGEMENT
Figure 2: Task List
(Source: Created by Author)
Figure 2: Task List
(Source: Created by Author)
1 out of 15
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