Project Management Report for Transport for London (TfL)

This report provides methodologies, Gantt chart, network diagram, critical path, stakeholder analysis, WBS, and risk analysis for Transport for London (TfL) project management. It includes subject PRO246 BM522 Project Management.

BM522 Project Management

TABLE OF CONTENTS
INTROUCTION..............................................................................................................................2
TASK 1............................................................................................................................................2
Relevant methodologies...............................................................................................................2
TASK 2............................................................................................................................................2
Gantt chart...................................................................................................................................2
Network diagram.........................................................................................................................6
Critical path.................................................................................................................................6
TASK 3............................................................................................................................................7
Stakeholder analysis....................................................................................................................7
TASK 4............................................................................................................................................8
WBS.............................................................................................................................................8
TASK 5............................................................................................................................................8
Risk analysis................................................................................................................................8
TASK 6..........................................................................................................................................10
Quality expectation, acceptance criteria....................................................................................10
Quality expectations: The expectation with regard to the present project must be high because
it helps to improve the results and derive the best outcomes as well........................................10
CONCLUSION..............................................................................................................................11
Recommendation.......................................................................................................................11
REFERENCES..............................................................................................................................12

INTROUCTION
Project management is the use of skills, knowledge and technique in order to deliver
values to people. The study is based upon Transport for London (TfL) who want to create more
than 800 homes. For that, the report will provide methodologies which need to be used and then
specify EST and LST time along with critical path. The study will determine stakeholder
analysis of project and describe 20 different types of risk that affect business.
TASK 1
Relevant methodologies
Methodologies are the set of principles and practices used to ensure the project’s
performance. Also, there are range of methodologies used by project manager such as Kanban,
Scrum, Prince2, waterfall, Agile etc. For the present project report, it has been identified that TfL
uses Waterfall as a project methodology because it is one of the traditional method and also
based upon different stages that helps to meet the defined aim (Dasović, Galić and Klanšek,
2020). Also, it is suitable for smaller projects with deliverables which makes the project easy to
implement and derive best results.
Advantages Disadvantages
Waterfall Provides clear structure and identify the
end goals.
Did not use in developing
software.
Prince2 Assists to meet the end goals because of
complying with different stages.
Requires experts to run a project
effectively.
Agile Uses superior quality product, better
control and satisfy the need of customer
Poor resource planning lead to
affect the result.
Scrum There is a transparency in project and this
lead to affect result
Due to lack of definite end-date,
project might affect the results.
TASK 2
Gantt chart
Task Task Name Duration Start Finish Predecessors Early Early Late Late

Mode Start Finish Start Finish
1 Budget
Approval 1 day Mon
9/27/21
Mon
9/27/21
Mon
9/27/21
Mon
9/27/21
Mon
9/27/21
Mon
9/27/21
2
Hire
Publicity
Director
14 days Tue
9/28/21
Fri
10/15/21 1 Tue
9/28/21
Fri
10/15/21
Tue
9/28/21
Fri
10/15/21
3 Hire Set
Designer 14 days Tue
9/28/21
Fri
10/15/21 1 Tue
9/28/21
Fri
10/15/21
Fri
12/10/21
Wed
12/29/21
4
Hire Place
For
Auditions
7 days Mon
10/18/21
Tue
10/26/21 2 Mon
10/18/21
Tue
10/26/21
Mon
10/18/21
Tue
10/26/21
5
Advertising
To Hire
Crew and
Cast
7 days Wed
10/27/21
Thu
11/4/21 4 Wed
10/27/21
Thu
11/4/21
Wed
10/27/21
Thu
11/4/21
6
Hire
Production
& Publicity
Crew
28 days Fri
11/5/21
Tue
12/14/21 5 Fri
11/5/21
Tue
12/14/21
Mon
11/22/21
Wed
12/29/21
7
Set
Designed
and Built
42 days Wed
12/15/21
Thu
2/10/22 3,6 Wed
12/15/21
Thu
2/10/22
Thu
12/30/21
Fri
2/25/22
8
Train
Production
Crew
12 days Wed
12/15/21
Thu
12/30/21 3,6 Wed
12/15/21
Thu
12/30/21
Thu
2/17/22
Fri
3/4/22
9
Auditions
To Hire
Cast
2 days Fri
11/5/21
Mon
11/8/21 5 Fri
11/5/21
Mon
11/8/21
Fri
11/5/21
Mon
11/8/21
10 Cast
Rehearsal 84 days Tue
11/9/21
Fri
3/4/22 9 Tue
11/9/21
Fri
3/4/22
Tue
11/9/21
Fri
3/4/22
11 Hire
Orchestra 7 days Tue
9/28/21
Wed
10/6/21 1 Tue
9/28/21
Wed
10/6/21
Thu
12/30/21
Fri
1/7/22
12 Music 7 days Thu
10/7/21
Fri
10/15/21 11 Thu
10/7/21
Fri
10/15/21
Fri
2/18/22
Mon
2/28/22
13
Photograph
Cast And
Crew &
Collect
Biographies
35 days Wed
12/15/21
Tue
2/1/22 6,9,11 Wed
12/15/21
Tue
2/1/22
Mon
1/10/22
Fri
2/25/22
14
Enter
Information
Into
Computer
1 day Wed
2/2/22
Wed
2/2/22 13 Wed
2/2/22
Wed
2/2/22
Mon
2/28/22
Mon
2/28/22
15 Printing 5 days Thu Wed 14 Thu Wed Tue Mon

2/3/22 2/9/22 2/3/22 2/9/22 3/1/22 3/7/22
16
Develop an
Advertising
Plan
7 days Wed
12/15/21
Thu
12/23/21 6 Wed
12/15/21
Thu
12/23/21
Thu
1/27/22
Fri
2/4/22
17 Advertising
Media 21 days Fri
12/24/21
Fri
1/21/22 16 Fri
12/24/21
Fri
1/21/22
Mon
2/7/22
Mon
3/7/22
18 Orchestra
rehearsal 4 days Mon
10/18/21
Thu
10/21/21 12 Mon
10/18/21
Thu
10/21/21
Tue
3/1/22
Fri
3/4/22
19 Order
Costumes 7 days Tue
11/9/21
Wed
11/17/21 9 Tue
11/9/21
Wed
11/17/21
Thu
2/17/22
Fri
2/25/22
20
Costume
Parade And
Alterations
5 days Fri
2/11/22
Thu
2/17/22 7,19 Fri
2/11/22
Thu
2/17/22
Mon
2/28/22
Fri
3/4/22
21 Dress
Rehearsal 1 day Mon
3/7/22
Mon
3/7/22 8,10,18,20 Mon
3/7/22
Mon
3/7/22
Mon
3/7/22
Mon
3/7/22
22 Performance 10 days Tue
3/8/22
Mon
3/21/22 15,17,21 Tue
3/8/22
Mon
3/21/22
Tue
3/8/22
Mon
3/21/22

Network diagram
Critical path
Critical path is a technique which is used to identify different steps required to project
completion (Desmond, 2017). As per the network diagram, the paths are as mentioned below:
Path 1:
1 + 2 + 4 + 5 + 9 + 10 + 20 + 21 + 22
Path 2:
1 + 2 + 4 + 5 + 9 + 10 + 21 + 22
The shortest days required to complete project are as mentioned below:
Path 1:
1 day + 14 days + 7 days + 7 days + 2 days + 84 days + 5 days + 1 days + 10 days = 131 days
Path 2:
1 day + 14 days + 7 days + 7 days + 2 days + 84 days + 1 days + 10 days = 126 days
Thus, the shortest time required by project manager to complete the project is 126 days by
following the path 2.

TASK 3
Stakeholder analysis
Stakeholder analysis is the process of systematically gathering and analyzing entire
qualitative information to identify whose interest should be taken into an account in order to
develop any program or project. For the project, there are two types of stakeholders which are as
mentioned below:
 Internal: Such type of stakeholder has an interest in a company or project which includes
employees, board member, owners.
 External: This type of stakeholder actually invests or disinvest in a company and
sometimes they might bring the changes in a firm to improve the decision making
(Battisti and et.al., 2020). For example, project, customers, suppliers, creditors and local
community.
Power
Keep satisfied Manage closely
 Board members
 Investors
 Suppliers
 local community
Monitor Keep informed
 Customers
 Employees
 Government
 Competitors
Interest
 High power and high interest: This type of people are highly interested towards a
project and they also make the greatest efforts to satisfy them. In this, keep satisfied
category fall where board of members of TfL and owners included.
 High power and low interest: Such type of stakeholder need to be satisfied and keep
informed is the category which fall under this. For that, government and competitor have
power to make changes in project (Kerzner, 2019).
 Low power and high interest: Such type of stakeholder create high influence, if they do
not get anything. In this, Monitor fall under this where customers and employees are fall
in the category.

 Low power and low interest: Manage closely are fall under this category where
stakeholders assist to generate the best outcome and create positive outcomes.
TASK 4
WBS
It is a tool used to plan, manage and evaluate the project, also it is used for projects in
order to understand work that has to be done in order to produce the deliverables (Desmond,
2017). For the present report, TfL is as mentioned below:
TASK 5
Risk analysis
Risk Category Risk
Identification
Risk Analysis Risk
Proximity.
Action plan
Cost risk Medium High Proper monitoring should
TfL project
Initiation
Auditions To Hire Cast
Budget approval
Enter Information
Into Computer
Order Costumes
Planning
Hire Publicity Director
Hire Set Designer
Hire Place For
Auditions
Hire Production &
Publicity Crew
Cast Rehearsal
Costume Parade And
Alterations
Cast Rehearsal
Implementation
Advertising To Hire
Crew and Cast
Set Designed and
Built
Music
Photograph Cast And
Crew & Collect
Biographies
Develop an
Advertising Plan
Printing
Monitoring
Train Production
Crew
Advertising Media
Orchestra rehearsal
Dress Rehearsal
Closure
Performance

Internal be done that helps to
determine over and under
budget.
Internal Schedule risk Medium High KPI should be set to
examine each phase
completed on time or not
Internal Performance
risk
Low Medium Monitoring of performance
should be done.
External Governance
risk
Low Low Codes of conduct and
ethics should be complied
(Rew and et.al., 2020).
Organisational Strategic risk High High Consultation of
stakeholder should be
taken that helps to
determine which strategy
is better.
Organisational Operational
risk
Low Low The procurement and
material need to be
analyzed that helps to
generate better outcome
External Market risk Low Low Proper monitoring must
perform
External Legal risk Low Low Comply with all essential
legislative requirement
(Özkan and Mishra, 2019).
External Natural risk Low Low Substitute must be
organized.
Organisational Issue in
technology
High Medium Substitute of a products
should be used.

Organisational Human
resource risk
Low Low Alternative workers must
be hired by project
manager.
Internal Communication
risk
High High Written communication
may use.
Internal Change
management in
any stage
High Medium May use theoretical
framework to implement
change
Internal Leadership risk Medium Medium Adopt effective leadership
style (Özkan and Mishra,
2019).
Organisational Reputation risk Medium Medium Comply with high quality
of products.
Internal Scope risk High High Ensure that the scope is
accurate.
Internal Resource risk Low Low Additional resource can be
used.
External Contract risk Low Low All the term and condition
must be fulfilled
Internal Skill risk Low High Experts need to be hired.
Organisational Architecture
risk
Low Low Proposal must be approved
(Silvius, 2017).
Organisational Quality risk Low Low High quality material and
resources must be used.

TASK 6
Quality expectation, acceptance criteria
Quality expectations: The expectation with regard to the present project must be high
because it helps to improve the results and derive the best outcomes as well.
Acceptance criteria: To select the best resource, acceptance criteria must be high where
project manager should avoid all the unnecessary details that helps to meet defined aim.
Quality Specification: In this, quality standard tool can be applied along with quality
management plan (Llorens and Viñoles-Cebolla, 2021).
Controlling: Effective monitoring should be done in order to control negative impact
upon project
CONCLUSION
By summing up above it has been concluded that by using Waterfall project management
methodology assists the company to implement the project effectually. Also, it takes 126
minimum days in order to complete the project and there are different risks faced by the
company and this need to be improved by taking effective strategies. Moreover, by using quality
expectation and acceptance criteria, project manager can control the events.
Recommendation
 It is to be recommended to use KPI in order to complete the defined project on time and
minimize the issue that cause negative impact.
 Further, it is also suggested to use experts as a human resource that helps to share the
strategies in effective manner.

REFERENCES
Books and Journals
Battisti, C. and et.al., 2020. Small environmental actions need of problem-solving approach:
applying project management tools to beach litter clean-ups. Environments. 7(10). p.87.
Dasović, B., Galić, M. and Klanšek, U., 2020. A survey on integration of optimization and
project management tools for sustainable construction scheduling. Sustainability. 12(8).
p.3405.
Desmond, C., 2017. Project management tools-beyond the basics. IEEE Engineering
Management Review. 45(3). pp.25-26.
Desmond, C., 2017. Project management tools-software tools. IEEE Engineering Management
Review. 45(4). pp.24-25.
Kerzner, H., 2019. Innovation project management: Methods, case studies, and tools for
managing innovation projects. John Wiley & Sons.
Llorens, B. and Viñoles-Cebolla, R., 2021. The influence of the use of project management tools
and techniques on the achieved success. In Project Management and Engineering
Research (pp. 159-171). Springer, Cham.
Özkan, D. and Mishra, A., 2019. Agile Project Management Tools: A Brief Comprative
View. Cybernetics and Information Technologies. 19(4).
Raith, F., Richter, I. and Lindermeier, R., 2017, July. How project-management-tools are used in
agile practice: benefits, drawbacks and potentials. In Proceedings of the 21st
International Database Engineering & Applications Symposium (pp. 30-39).
Rew, L. and et.al., 2020. Application of project management tools and techniques to support
nursing intervention research. Nursing outlook. 68(4). pp.396-405.
Silvius, G., 2017. Sustainability as a new school of thought in project management. Journal of
cleaner production. 166. pp.1479-1493.