Project Management Resource Allocation and Fixed Cost Allocation

This study discusses the resource allocation and fixed cost allocation in project management. It includes the minimum level of resources required for the project, presenting the minimum number of network engineers to be allocated without delaying the current project, and the importance of having knowledge regarding effective management. The study also highlights the clashes between resources and how to resolve them. The fixed cost allocation is also discussed in detail.

PROJECT
MANAGEMENT

TABLE OF CONTENTS
PART A...........................................................................................................................................1
i) Allocate the resources..............................................................................................................1
Clashes between the resources.....................................................................................................5
ii)..................................................................................................................................................5
Presenting the minimum level of resources required for project.................................................5
Presenting minimum number of Network Engineers to be allocated without any delaying
current project..............................................................................................................................6
Describing importance of having a knowledge regarding effective management.......................6
Part B...............................................................................................................................................7
Fixed cost allocation....................................................................................................................7
Part C...............................................................................................................................................9
PART D.........................................................................................................................................10
Tracking.....................................................................................................................................10
Importance or necessary of track a project................................................................................11
Assumption related to task so that it can be completed in limited time....................................13
REFERENCES..............................................................................................................................15

PART A
i) Allocate the resources
Task Name Duration Duration Start Finish Predecessors Resource Names % of
allocation
Project - New
Database Software 72 days 72 days Mon
3/28/22
Tue
7/5/22
Phase 1 10.5
days
10.5
days
Mon
3/28/22
Mon
4/11/22
Install ethernet
and fast ethernet 1.5 days 1.5 days Mon
3/28/22
Tue
3/29/22
Network
Engineer,
Systems Analyst
NE at
150%
SA at
20%
Install multi
mode fibre
connection
6 days 6 days Tue
3/29/22
Wed
4/6/22 3 Network
Engineer
40%
Request BT
for connections 3 days 3 days Wed
4/6/22
Mon
4/11/22 3,4 Manager 10%
Schedule
downtime for
installation
7 days 7 days Mon
3/28/22
Tue
4/5/22 Support Manager 20%
Milestone - End
of phase 1 0 days 0 days Mon
4/11/22
Mon
4/11/22 2
Phase 2 31 days 31 days Mon
3/28/22
Mon
5/9/22
Obtain console
hardware 5 days 5 days Mon
3/28/22
Fri
4/1/22 Programmer 100%
Determine
subsystems to be
installed
5 days 5 days Mon
4/4/22
Fri
4/8/22 9 Technical Author
50%
Install 2 days 2 days Mon Tue 10 Network 100%
1

Operating System
on hub 4/11/22 4/12/22 Engineer
Configure 6 days 6 days Wed
4/13/22
Wed
4/20/22 11 Integration
Manager
50%
Test 3 days 3 days Thu
4/21/22
Mon
4/25/22 12 System Tester 100%
Obtain and
Install software 6 days 6 days Thu
4/21/22
Thu
4/28/22 12 Software Installer 100%
Deploy at sites 4 days 4 days Fri
4/29/22
Wed
5/4/22 13,14 Support Manager 50%
Connect sites
to network 3 days 3 days Thu
5/5/22
Mon
5/9/22 7,15 Network
Engineer
100%
Milestone - end
phase 2 0 days 0 days Mon
5/9/22
Mon
5/9/22 8
Phase 3 20 days 20 days Tue
5/10/22
Mon
6/6/22
Create
database platform
on hub
2 days 2 days Tue
5/10/22
Wed
5/11/22 17 Programmer
200
Create sample
user accounts 2 days 2 days Tue
5/10/22
Wed
5/11/22 17 Applications
Manager
100%
Link accounts
to fund sources 3 days 3 days Thu
5/12/22
Mon
5/16/22 20 Support Manager 20%
Install
software on nodes 2 days 2 days Tue
5/17/22
Wed
5/18/22 21 Software Installer 100%
Setup system
accounts across
network
4 days 4 days Thu
5/19/22
Tue
5/24/22 22 Applications
Manager
50%
2

Preload
overhead account 2 days 2 days Wed
5/25/22
Thu
5/26/22 23 Support Manager 20%
Sub-allocate
accounts at nodes 3 days 3 days Fri
5/27/22
Tue
5/31/22 24 Manager 50%
Merge
accounts at hub 4 days 4 days Wed
6/1/22
Mon
6/6/22 25 Technical Author 50%
Milestone - end
phase 3 0 days 0 days Mon
6/6/22
Mon
6/6/22 18
Phase 4 21 days 21 days Tue
5/10/22
Tue
6/7/22
Setup Visual
basic query
system on hub
6 days 6 days Tue
5/10/22
Tue
5/17/22 17 Software Installer
100%
Configure 2 days 2 days Wed
5/18/22
Thu
5/19/22 29 Support Manager 50%
Install on
network nodes 3 days 3 days Fri
5/20/22
Tue
5/24/22 30 System Tester 100%
Integrate with
network nodes 8 days 8 days Wed
5/25/22
Fri
6/3/22 31 Integration
Manager
50%
Test and
validate 2 days 2 days Mon
6/6/22
Tue
6/7/22 32 System Tester 100%
Milestone - end
phase 4 0 days 0 days Tue
6/7/22
Tue
6/7/22 28
Phase 5 20 days 20 days Wed
6/8/22
Tue
7/5/22 34
Determine
optimum disc
layout
4 days 4 days Wed
6/8/22
Mon
6/13/22
Applications
Manager
50%
3

Creat disc
layout 4 days 4 days Tue
6/14/22
Fri
6/17/22 36 Support Manager 50%
Install backup
software and
configure
2 days 2 days Mon
6/20/22
Tue
6/21/22 37 Technical Author
50%
Install security
protection 3 days 3 days Mon
6/20/22
Wed
6/22/22 37 Programmer 100%
Integrate
across network
nodes
2 days 2 days Thu
6/23/22
Fri
6/24/22 38,39 Integration
Manager
50%
Install third
party software 12 days 12 days Mon
6/20/22
Tue
7/5/22 37 Software Installer 100%
Milestone - end
phase 5 0 days 0 days Tue
7/5/22
Tue
7/5/22 35
Phase 6 34 days 34 days Mon
4/11/22
Fri
5/27/22
Create policies 18 days 18 days Mon
4/11/22
Thu
5/5/22 7 Integration
Manager
50%
Announce new
system 1 day 1 day Thu
5/5/22
Fri
5/6/22 44 Manager 40%
Update web
pages 5 days 5 days Thu
5/5/22
Thu
5/12/22 44 Programmer 100%
Design end
user training 8 days 8 days Thu
5/5/22
Tue
5/17/22 44 Technical Author 50%
Review
training guides 2.5 days 2.5 days Tue
5/17/22
Thu
5/19/22 47 Systems Analyst,
Technical Author
SA at
100%
TA at
50%
Review user
guides 8 days 8 days Tue
5/17/22
Fri
5/27/22 47 Systems Analyst 50%
4

Milestone - end
phase 6 0 days 0 days Fri
5/27/22
Fri
5/27/22 43
Milestone- End of
Project 0 days 0 days Tue
7/5/22
Tue
7/5/22 1
Clashes between the resources
Throughout the resource allocation, it has been identified that there are two or three
clashes between the resources and that is why, there is a need to resolve them. For that,
resources can be inter-changed such that integration manager has only 100% capacity whereas
as per the allocation, it is over-utilized by 100%, this can be adjusted by using network engineer
(100%). However, on the other case, technical author, as a resource also over-utilized by 50%
and this can be utilized by using network engineer so that utilization can be settle down. Further,
through this almost resources are adjusted apart from Software installer and system analyst. This
can be minimized during reallocation where minimum number of capacity can be used that helps
to meet the defined aim within a specific tenure. Thus, to resolve the conflict between them,
project manager decreases the percentage of capacity so that project cannot be delayed. Overall,
it can be stated that the clashes can resolved between each resources by inter-change so that
effective results can be met and meet the defined aim as well.
ii)
Presenting the minimum level of resources required for project
As per the resource allocation, it has been identified that minimum level of resources
required for each one is as mentioned below:
Resources Minimum level
Applicant manager 50%
Integration manager 50%
Manager 100%
Network Engineer 250%
Programmer 100%
Software installer 100%
Support Manager 50%
System analyst 100%
5

System Tester 150%
Technical Author 50%
In accordance with the above, it has been identified that with this minimum level, project
manager easily allocates the resource. However, maximum allocation is different, but it cannot
be said that minimum level of allocation in each resource is just half of the resource. So that all
task starts at their earliest event times and there will be not any impact over the resources
(Nicholas and Steyn, 2020). This in turn reflected that it eliminates the over-allocation by
balancing the demands of project task within resource capacity. As a result, it enhances
productivity and reduce burnout that assist to meet the defined aim within a specific tenure.
Overall, it can be stated that with the help of minimum level of resourcing, project manager can
easily allocate resources in order to carry out an extensive analysis of a workforce across an
enterprise.
Presenting minimum number of Network Engineers to be allocated without any delaying current
project
Network engineer carry out maximum number of capacity among all resource i.e. 700%.
Thus, minimum 250% of the network engineer required for project because there are many task
which cannot be performed by using network engineer (Irfan and et.al., 2020). Moreover, with
the allocated resource, project manager able to meet the defined aim without any delay. Such
that in phase-1 of a project, network engineer require 350 % at initial cost in which 100% can be
utilized if the availability is short. Therefore, it has been realized that at least 250% of the
network engineers are required which in turn assist to meet the set target and improve the
performance level of a project as well.
Describing importance of having a knowledge regarding effective management
It is important to have an effective knowledge pertaining to management because it assist
to make decision which contribute to meet the set and defined dates of a project. Also, with
strong knowledge, individual or project manager oversees the planning and execution of a
project that further entails the project’s goals and its subsequent task that align with
organization’s strategy (Layton, Ostermiller and Kynaston, 2020). Apart from this, through
strong and effective resource management knowledge, it allows to avoid over allocation and
dependency of resources by gaining depth view into a team’s workload. In addition to this,
6

through knowledge of minimum level of resource, project manager can easily get a picture of
amount of work which has to be done. Along with this, it helps in schedule ahead and provide an
insight into work’s progress where right amount of time allocated to each team in order to get
better results.
Overall, it helps to improve the performance and decreases the chances of risk by
preventing from overloading. In the context of present study, project manager must have strong
knowledge pertaining to resources that assist to critically analyze scope as well as unforeseen
cost that might affect the project.
Part B
Fixed cost allocation
Particular Days Total cost
Install ethnet and fast ethnet &
Obtain console hardware
3 525 (3 * 175)
Install multi mode fibre
connection & Obtain console
hardware
6 1050 (6 * 175)
Install operating system 2 350 (2 * 175)
Test & Obtain and install
software
3 525 (3 * 175)
Obtain and install software 3 525 (3 * 175)
Deploy at site 4 700 (4 * 175)
Create database platform 2 350 (2 * 175)
Install software on nodes 2 350 (2 * 175)
Set up virtual basic query system 5 875 (5 * 175)
Install network node 3 525 (3 * 175)
Test and validate 2 350 (2 * 175)
Create disc layout 4 700 (4 * 175)
7

Install basic software, security
protection and third party software
2 350 (2 * 175)
Install security protection 1 175 (1 * 175)
Third party software install 10 1750 (10 * 175)
Update web pages and design user
training
5 875 (5 * 175)
Design user training 5 875 (5 * 175)
Total cost of overhead 10850
Total fixed cost:
Overhead cost + cost of component + Hire test site cost
= 10850 + 7800 + 200
= 18850
Fixed cost is denoted as the cost that would remain the same irrespective of the level of
activity confuted by the business entity. The overall fixed cost in the project is segregated into
overhead cost, cost of components and hiring cost associated with the test site. All these costs
are incurred in any given situation of the business entity. The basic nature of the fixed cost is
that it will always incur for the organisation even if the output is not raised on the given date or
time. The role of fixed cost is very significant in installing the final project that it drives the
entire direction of the project (Sharafi and et.al., 2020). The role of the fixed cost is very crucial
in delivering the entire project. This is not necessary that every single functional activity seek
fixed cost. Install internet and fast internet and Obtain console hardware contain fixed cost for 3
working days together. Both the functions are performed on the same day so the fixed cost
would allocate in both the functional areas. Install multi-mode fibre connection & Obtain
console hardware are performed in the same time or duration. Both the activities are performing
on the same day that would allow the organisation to utilise the fixed cost in performing both the
functions. Obtain and install software is a long activity that is perform for more number of days
so the additional fixed cost would be allocated to perform this operation for the next three
working days.
8

Deploy at site is operated in four working days. Fixed cost of four working days would
allocate to perform this particular operation or function. Create database platform is delivered in
two days, install software on nodes is delivers in two days. Time taken for Setting up virtual
basic query system is 5 days that will also seek additional fixed cost. Install network nodeis an
activity of further 3 working days. This will also incur fixed cost. Test and validate is an activity
seek 2 days time so this would perform in the two working days. Create disc layout is further
performed in 4 working days separately. Install basic software, security protection and third
party software are installed in the 2 days time and further the security protection software is
performed in 1 more additional working day. Third party software installation seek 10 working
days. All this requires the tenure of ten days which would incurred fixed cost in delivering the
certain actions. 5 working g days would be taken to perform the Update web pages and design
user training. Design user training would require 5 additional days that would cost some value of
administrative cost and consumables. Secretary support is also required to perform this action.
This can be stated that all different action require different types of fixed cost. Some seek
management and administrative cost, so require secretarial support like cost, some needed
consumables, photocopying, plan prints and office accommodation like costs (Choi, 2018). This
can be stated the fact all these are the different costs that are allocated to perform different
functional activities. This is significant for the organisation to precisely identify the specific
fixed cost while incurring or performing the respective operation. IN the total fixed cost incurred
by the business entity along with the overhead cost there are other costs like components cost
and hiring cost for testing the site is also included. All these are the different types of fixed cost
that is incurred by the business entity in order to perform the respective action.
Part C
Task Name Duratio
n Duration Start Finish Predecessors
Project - New Database Software 72 days 72 days Mon 3/28/22 Tue 7/12/22
Phase 1 12 days 12 days Mon 3/28/22 Tue 4/12/22
Install ethernet and fast ethernet 3 days 3 days Mon 3/28/22 Wed 3/30/22
Install multi mode fibre connection 6 days 6 days Thu 3/31/22 Thu 4/7/22 3
Request BT for connections 3 days 3 days Fri 4/8/22 Tue 4/12/22 3,4
Schedule downtime for installation 7 days 7 days Mon 3/28/22 Tue 4/5/22
Milestone - End of phase 1 0 days 0 days Tue 4/12/22 Tue 4/12/22 2
Phase 2 31 days 31 days Mon 3/28/22 Thu 5/12/22
Obtain console hardware 5 days 5 days Mon 3/28/22 Fri 4/1/22
Determine subsystems to be installed 5 days 5 days Mon 4/4/22 Fri 4/8/22 9
Install Operating System on hub 2 days 2 days Mon 4/11/22 Tue 4/12/22 10
Configure 6 days 6 days Wed 4/13/22 Fri 4/22/22 11
Test 3 days 3 days Mon 4/25/22 Wed 4/27/22 12
9

Obtain and Install software 6 days 6 days Mon 4/25/22 Tue 5/3/22 12
Deploy at sites 4 days 4 days Wed 5/4/22 Mon 5/9/22 13,14
Connect sites to network 3 days 3 days Tue 5/10/22 Thu 5/12/22 7,15
Milestone - end phase 2 0 days 0 days Thu 5/12/22 Thu 5/12/22 8
Phase 3 20 days 20 days Fri 5/13/22 Mon 6/13/22
Create database platform on hub 2 days 2 days Fri 5/13/22 Mon 5/16/22 17
Create sample user accounts 2 days 2 days Fri 5/13/22 Mon 5/16/22 17
Link accounts to fund sources 3 days 3 days Tue 5/17/22 Thu 5/19/22 20
Install software on nodes 2 days 2 days Fri 5/20/22 Mon 5/23/22 21
Setup system accounts across network 4 days 4 days Tue 5/24/22 Fri 5/27/22 22
Preload overhead account 2 days 2 days Mon 5/30/22 Tue 5/31/22 23
Sub-allocate accounts at nodes 3 days 3 days Wed 6/1/22 Tue 6/7/22 24
Merge accounts at hub 4 days 4 days Wed 6/8/22 Mon 6/13/22 25
Milestone - end phase 3 0 days 0 days Mon 6/13/22 Mon 6/13/22 18
Phase 4 21 days 21 days Fri 5/13/22 Tue 6/14/22
Setup Visual basic query system on hub 6 days 6 days Fri 5/13/22 Fri 5/20/22 17
Configure 2 days 2 days Mon 5/23/22 Tue 5/24/22 29
Install on network nodes 3 days 3 days Wed 5/25/22 Fri 5/27/22 30
Integrate with network nodes 8 days 8 days Mon 5/30/22 Fri 6/10/22 31
Test and validate 2 days 2 days Mon 6/13/22 Tue 6/14/22 32
Milestone - end phase 4 0 days 0 days Tue 6/14/22 Tue 6/14/22 28
Phase 5 20 days 20 days Wed 6/15/22 Tue 7/12/22 34
Determine optimum disc layout 4 days 4 days Wed 6/15/22 Mon 6/20/22
Creat disc layout 4 days 4 days Tue 6/21/22 Fri 6/24/22 36
Install backup software and configure 2 days 2 days Mon 6/27/22 Tue 6/28/22 37
Install security protection 3 days 3 days Mon 6/27/22 Wed 6/29/22 37
Integrate across network nodes 2 days 2 days Thu 6/30/22 Fri 7/1/22 38,39
Install third party software 12 days 12 days Mon 6/27/22 Tue 7/12/22 37
Milestone - end phase 5 0 days 0 days Tue 7/12/22 Tue 7/12/22 35
Phase 6 34 days 34 days Wed 4/13/22 Mon 6/6/22
Create policies 18 days 18 days Wed 4/13/22 Wed 5/11/22 7
Announce new system 1 day 1 day Thu 5/12/22 Thu 5/12/22 44
Update web pages 5 days 5 days Thu 5/12/22 Wed 5/18/22 44
Design end user training 8 days 8 days Thu 5/12/22 Mon 5/23/22 44
Review training guides 5 days 5 days Tue 5/24/22 Mon 5/30/22 47
Review user guides 8 days 8 days Tue 5/24/22 Mon 6/6/22 47
Milestone - end phase 6 0 days 0 days Mon 6/6/22 Mon 6/6/22 43
Milestone- End of Project 0 days 0 days Tue 7/12/22 Tue 7/12/22 1
Due to all the modifications has been targets it can state that the overall duration of the
project is increased. The working days that was taken as a holiday could further expand the
overall duration of the whole project (Saeed and et.al., 2019). It can state that the working days
could completely taken off that could increase the total working duration of the project.
PART D
Tracking
Project tracking is an process that helps in comparing the project plan with actual steps or
procedure so that necessary steps can be taken to achieve the project objectives. In another word,
it is project management method that is used by the manager to monitor and track the progress
10

of task that are involved in the project. Thus, through tracking the manager is able to understand
key issue and find alternative method that could be used to stay with the schedule and
appropriate budget for benefits of project (Radujković and Sjekavica, 2017). Moreover, it helps
in determining the work done or completed, total number of resources that are used or consumed
to complete the project and overall achievement or milestone has been achieved during
particular date. Therefore, it can be stated that project tracking is very important process of
project management that helps in making optimum utilization of available resources, and
achievements of end goals.
Importance or necessary of track a project
Project management is best method or techniques that used to track activities that are
performed by the staff member and manager so that common objectives can be achieved.
Tracking project is important or significant because of plenty of reason or for maximum benefits
of project that can be illustrated in detailed as follows:
1. Enhance productivity and performance of staff: Tracking contributed in fostering team
member to enhance their respective productivity and performance so that the work can
be done in minimum cost and time. Thus it helps in making the project more successful
and beneficial for the company (Müller, Drouin and Sankaran, 2019).
2. Real time information: Project manager in order to stay updated and get crucial
information about the project so that necessary decision can be taken to achieve the end
goals. Furthermore, through tracking the manager is able to find activities that take more
time as compared to others. So that alternative or differentiate method can be used to
accomplish the same in most efficient manner.
3. Team motivation: Tracking is also necessary as it helps in motivating the team member
to work in collaboration so that the desired objectives can be attained. It helps in clarity
of roles and responsibilities between the individuals thereby reduces the chance of
conflict and contribute in effective outcome. Therefore, it can be stated that tracking
helps project manager in keeping everyone in loop and on the same page for growth and
success of the project.
4. Problem identifier: Moreover, it has helped in understanding the project tracking helps in
identifying the problems or hidden issues. So, that the leaders can act and take control
over the situation thereby the manager can achieve the goals as per desire or set
11

objectives (San Cristóbal and et.al., 2018). It also helps in maintaining the structure of
project and resources thereby attaining the goals of project in most effective manner.
5. Easy and accurate reporting: Reporting is one of the most painful task that needs to be
performed by the project manager to have all detail related to the project, resources etc.
In addition to this, the senior management in order to take right decision related to the
project require accurate and easy reporting. Time is valuable and it is difficult for the
project manager to have all information at one place so tracking will help in keeping the
record safely and securely.
6. Maintain confidentially of data and facts: Another reason that explain the significance of
tracking of project i.e, it helps in maintaining the confidentiality of information or facts
and figure. The manager and executive through tracking data are able to identify the hide
big problems and without any further delay, make efforts to find alternative solutions.
Therefore, it can be stated that all these are various crucial points that helps in understanding
that tracking is one of the important aspect of project. As it contributed in understanding key
issue, finding alternative method that could be used to resolve problem and the manner in which
project can be managed. So, overall tracking helps in identifying, measuring the actual time,
resources that project manager will be required to achieve the set or standard objectives in
effective manner (Galli, 2018). In summarized form it can be said that tracking contributes in
focusing on important things so that project can be move in right direction by eliminating the
associated risk for achievements of project goals.
Through tracking the project, it has been identified that to complete task 9 to 13, there were
some changes that has been made in the cost and actual duration of the project. Such as in task 9,
there was estimated that around 5 days will be utilized but only 3 were used, at the same time for
task 10, 5 days has estimated but 6 will be require to complete the project. Furthermore, there
has been change in the date of task number 12 that have total days 6 whereas 7 were utilized to
complete the same. On the other hand, there has been no changes in the date of task 12 and 11.
Likewise, in order to INSTALL OPERATING SYSTEM ON HUB, it has been estimated
that around £500 will be utilized but in actual the overall cost has been increased from £500 to
£700. While in test and configure it has been identified that around £300 and £400 will be cost
incur but there has been only £200 and £300 cost has been incurred to complete the following
12

task. Therefore, it can be stated that the project has been completed in particular cost and time
frame in which it has to be done that helped in achieving the best possible outcome and goals of
project.
Assumption related to task so that it can be completed in limited time
 Price: It has been assumed that the price of raw material that are used in the project have
remained constant that has helped in completing the project within the standard set time
and achievement of project goals. Therefore, overall cost related to the project will
remain constant so that fruitful outcome can be achieved.
 Duration has been compensated: Moreover, manager has focused on the things that the
delay in task need to compensated with completing other task on time for better outcome.
Likewise, it has been assumed that if for completing the task 9, 5 days will be used then
maximum efforts will be made to complete the task 12 in 7 days and 10 in 6 days
respectively (Mukherjee and Roy, 2017).
Therefore, it has helped in understanding that all these are major assumptions related to
changes in three in terms of either cost or durations. The baseline figure will also be different
from duration or cost that has been incurred to complete the project such as the baseline of
task 11 i.,e INSTALL OPERATING SYSTEM ON HUB has been identified that actual cost
£500 will be used but there has been increase in cost £700. So, overall there has been
variance of £200 cost between the standard and actual cost incur. The impact of £200
variance on the project is that it will resulted in adding the cost in the project but in test and
configure the cost has been reduced by £100. But overall the project has been completed in
pre-decided price and cost (Zhang and et.al., 2020). For examples: There in task 9, the task
has been completed before the 2 days that has lead in completing the project in advance
while in task number 12 and 10, one more day has been invested to completed the project in
both activities. Thus, as per the assumption the project will be accomplish in specified time
and cost.
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