Project Management: Construction of Supermarket Store in Sydney

This report discusses the importance of utilizing proper project developing and project evaluation steps to measure and implement a construction project successfully. It covers the stakeholder management matrix and dividing their roles and responsibilities accordingly. The report also includes a stakeholder analysis plan, project decision making guide, stakeholder engagement matrix, communication matrix, and documentation of a project meeting.

Running head: PROJECT MANAGEMENT
Project management: Construction of supermarket store in Sydney
Name of the student:
Name of the university:

1PROJECT MANAGEMENT
Overview
For this specific report the project that has been nominated is “Construction of
supermarket store in Sydney”. This project depicts the importance of utilizing proper project
developing and project evaluation steps to measure and implement a construction project
successfully it is necessary for the company to design and evaluate the stakeholder management
matrix and dividing their roles and responsibilities accordingly.
It has been defined that, with the successful implementation of stakeholder management
matrix with specific stakeholder analysis identification and their responsibility along with their
interest, communication matrix and final project documentation the project manager will be able
to deliver a successful construction for the supermarket.
1. Development of a stakeholder analysis plan
1.1 List of stakeholders
Internal External
Affected by project process Project owner Construction raw material
suppliers
Project sponsors Supermarket partners
Project lead/manager Creditors
Audit manager Interior decorators
Shareholders Government agencies
Labours Architect
Civil engineer Taxpayers

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Affected by project result Internal consumers Supermarket clients
Project sponsors Public
Consumers Special internet groups
1.2 Specific stakeholder’s identification
Project manager Finance manager Civil engineer/
architect
Sponsors
What is
important to the
stakeholders
To complete the
work of
construction of
the supermarket
in Sydney within
the estimated
time phase and
allotted budget.
To create a
project budget at
the project
initiation phase
and to complete
the work of
construction
within the budget
to make the
construction
project beneficial
for both the
consumers and
project owners.
To construct the
super market in
such a way so
that is can attract
more number of
customers
throughout
Sydney.
The roles of the
sponsors are to
invest proper
budget and
capital required
for the
construction of
the supermarket.

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Power To control the
project during its
development
period
To develop
feasibility report
for the
construction
work
To possibly
design the best
construction
outline
To invest proper
capital for the
construction
purpose even
after the
development also
Interest To gain
competitive
advantages
To get higher
commercial
revenue
To make the
design unique
To gain equal
benefit
Influence Governance Reliability Proper decision
making
Construction
recognition
Impact High High High High
Urgency Demanding
stakeholders
Demanding
stakeholders
Demanding
stakeholders
Dependent
stakeholders
Priority key or
others
Early consult Communicate Communicate Early consult
1.3 Project stakeholder’s matrix
Stakeholders Interest in project Priority Support mitigation
strategy
Project manager To deliver the
consumers a super
market in Sydney, so
High To store huge stock of
products with

4PROJECT MANAGEMENT
that they can get all
their desired products
under a same roof
reasonable price range
Finance manager To construct the
supermarket building
with a reasonable raw
material price and
other design price
High To design the price of
the products a
reasonable one
Civil
engineer/architect
To construct the
building with high
interior design and
wide accommodation
to store different
products.
High Based on the
requirement of the
project manager the
design is required to
be prepared ad
delivered to the
consumers.
Project sponsors To invest proper
amount of support
capital for the
development of the
supermarket in busy
location of Sydney
High Support from the
government agency
will be helpful for the
successful
construction and
implementation of the
supermarket in
Sydney.

5PROJECT MANAGEMENT
2. Description of activities in project decision making guide for exhibiting the
project
Person/Method When
Decision from the project sponsor’s end Highly critical decisions for large financial
stakes along with the required construction
“big picture”
Project manager’s decision At the project initiation phase and also in the
project planning phase
Core discussion from the team and then
decision developed by the project manager
The ways through which the functional
activities will be doe are elaborated and the
final decision was made at the project planning
phase.
Recommendations from the construction team The inputs from the project team members are
useful and it is recommended at the project
design phase.
Decision from the finance manager At the project planning phase when the total
budget of the project is needed to be estimated
by the construction finance managers.

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3. Creating a stakeholder engagement matrix
Stakeholders Unaware Resistant Neutral Supportive Leading
Project
manager
C D
Finance
manager
D C
Civil engineer
and architect
D C
Project
sponsors
C D
4. Communication matrix
Purposes Structures Methods Timings
For project
authorization
Existing for of the
organization
Push: Critical path
method along with
proper and
professional
communication
Life cycle details of
the project
 Project charter
 Project plan
 Project
milestones
 Acceptance
outputs
Project progress Unique project status Pull: Shared At the project

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direction setting report creation document repositories planning phase
Information gathering Based on the project
specifications
Project status report
documentation
Formal Interactive method is
to be applied among
the project head and
the project team
members
Construction project
development and
design phase
Project change control Formal Professional
construction change
management plan
Project control and
monitoring phase
Escalation Template Communication
through Email, voice
mail and fax
Routine timing
Lessons learned Project group
awareness
Routine timing and
project development
phase
Stakeholder
s
Learn from Share with Timing Method Owners
Project
manager
Project goals Civil
engineer,
architect
 Project initiation
 Planning
Video
conference
, face to
The
construction
company

8PROJECT MANAGEMENT
and
constructio
n project
team
members
 Development
 Control and
monitoring
 Project closure
phase
face
meeting
and email
of Sydney
and
construction
sponsors
Finance
manager
Project
specification
s
Project
manager
and project
sponsors
 Project initiation
 Planning
Video
conference
, face to
face
meeting
and email
Sydney
based
supermarket
authority
Civil
engineer
and
architect
Project
objectives
and project
goals
Project
manager
and project
team
members
 Project initiation
 Planning
Video
conference
, face to
face
meeting
and email
Supermarke
t
construction
authority
Project
sponsors
Project
deliverables
and project
Project
manager
and project
team
members
 Project initiation
 Planning
 Development
 Control and
monitoring
Video
conference
and email
Supermarke
t
construction
authority

9PROJECT MANAGEMENT
5. Documentation of a project meeting
5.1 Project meeting agenda
Project team: Project manager,
sponsors, finance manager,
civil engineer, architect,
labours and operation manager
Date: 7/20/2018 Time: 11:00 AM
Place: Sydney
Topic Person Time
Review agenda The super market owner 3 Hours
Summary The project manager will check
for the project details summary
6 Hours
Meeting evaluation The project manager and the
sponsors of the project will
evaluate the project
6 Hours
5.2 Project meeting minute template
Project team: Project manager, sponsors, finance manager, civil engineer, architect,
labours and operation manager
Date: 7/25/2018 Time: 4 Hours
Members present: This meeting evaluates the project on construction of a “Supermarket in
Sydney”. In order to meet the project objectives and project goal it is necessary for the project

10PROJECT MANAGEMENT
manager and the other project team members to attend the meeting and deliver their valuable
ideas and creativity in with the rest of the project team members. The shared ideas must be used
by the construction project team members while constructing the supermarket in the desired
location of Sydney.
Decision made: The final decision is made with the project approval from the project manager
Issues log:
Resolved issues:
 Improper resource management
 Inaccurate budget estimation
 Improper time allotment
New: No such new issues have been identified by the project manager and other project team
members
Action item:
Change management plan
Person responsible: The responsible person for the change management is the project manager
and the sponsors

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