Importance of Effective Communication in Sport Event Management

Project management
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Table of Contents
Project 1...........................................................................................................................................3
A) Project initiation document (PID)..........................................................................................3
B) Work break down structure....................................................................................................5
Project 2...........................................................................................................................................6
A) Risk register............................................................................................................................6
B) Risk register forms a crucial part of risk management...........................................................8
Project 3...........................................................................................................................................9
Need for effective communication structure...............................................................................9
Prince 2, Agile and Waterfall methodologies............................................................................10
REFERENCES..............................................................................................................................13
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Project 1
A) Project initiation document (PID)
A PID consists of various things which are essential in project such as scope, stakeholder
analyse, objective, budget time scale, etc. They all are defined in effective way and provides an
insight on what the overall project is about. usually, it is developed to do further planning so that
project is executed and completed in efficient way. It is first step in through which project starts.
Similarly, for present project of organising an indoor sports event in London a PID is developed.
it is as follows :
Objectives
to organise an indoor sports event between London HEI and QAHE.
To successfully complete event within budget and time frame.
Purpose of event
the purpose of event is to organise an indoor sports event between London HEI and
QAHE. this is done to improve flagship which will help to market QAHE facilities. Also, it will
attract students to take admission in university. so, in this way QAHE facilities will be promoted
through event. (Amon, 2019)
Key staff- in project it is required to have qualified and experienced staff so that event activities
are carried out. the staff ensure that event is finished within time. thus, in this staff required is
specified as
HR- there will be 2 HR which is required to hire staff and provide them training. HR will be
responsible for assigning roles to them.
Event planner – the person is required to do event planning that how activities are performed in
it.
event coordinator – this person will be responsible for coordinating between project manager and
stakeholder. he ensures that all needs are met of various stakeholder.
Stakeholder analysis- It is done to find out who are stakeholder of project and their impact on it.
therefore, in event there are internal and external stakeholder which are defined as
External stakeholder are
Government – they are major stakeholder in it and will highly influence on event. this is
because they will provide permission of organising of event.
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Project sponsor – they are the ones who will sponsor event by investing into it. Thus, there will
be high influence of them on project. it is because if they refuse of sponsor event then it will be
difficult to organise it.
general public – they will be those stakeholders who will be invited as spectator in event. their
influence will be low in it (Lovett and Greaves, 2018)
Local community – the stakeholder whose influence will be moderate in it as they will support
in organising of event.
Internal stakeholder
University director – these stakeholders will also be involved in this event. their interest will be
high as they will take decision and provide permission to organise event.
student- they will be the participants in event. so, their interest will be high as well.
Budget info – for event budget is needed to buy materials and pay wages to HR. Moreover, fund
is needed to perform activities. thus, budget for event is
Particulars Cost
Cash inflows
Opening cash inflow 7000
Sales revenue 10000
Other income 2000
Total cash inflows 19000
Cash outflows
Material 2500
Labour 2000
Other expenses 2200
Administration expenses 4000
Total cash outflows 10700
Timescale –
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