Project Management Tools for Office Relocation: A Case Study of AX

This assignment covers the project management tools required for the successful relocation of the AX office from Brisbane to Eagle Farms. It includes project objectives, scope, team structure, deliverables, risks, and more.

Unit code: BSBPMG522
Unit name: Undertake project work
Name of
the
Student:
<<Please Fill>>
Student ID: <<Please Fill>>

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Table of Contents
INTRODUCTION..............................................................................................................................................................3
PROJECT CHARTER DOCUMENT..............................................................................................................................3
PROJECT SUMMARY.....................................................................................................................................................3
BUSINESS CASE...............................................................................................................................................................3
PROJECT OBJECTIVES AND OUTCOMES...............................................................................................................3
PROJECT SCOPE STATEMENT...................................................................................................................................3
PROJECT DELIVERABLES...........................................................................................................................................4
EXCLUSIONS....................................................................................................................................................................4
PROJECT TEAM STRUCTURE.....................................................................................................................................4
PROJECT GOVERNANCE STRUCTURE....................................................................................................................5
INTERDEPENDENCIES AND INPUTS.........................................................................................................................5
ASSUMPTIONS.................................................................................................................................................................6
CONSTRAINTS.................................................................................................................................................................6
RISKS, INCLUDING WORK HEALTH AND SAFETY..............................................................................................6
SPECIFICATIONS............................................................................................................................................................6
MILESTONE LIST............................................................................................................................................................7
PROJECT BUDGET..........................................................................................................................................................7
COST MANAGEMENT STRATEGY.............................................................................................................................7
PROCUREMENT STRATEGY.......................................................................................................................................7
COMMUNICATIONS STRATEGY................................................................................................................................8
CONTROL AND MONITORING STRATEGY.............................................................................................................8
CHANGE MANAGEMENT STRATEGY......................................................................................................................8
CRITICAL SUCCESS FACTORS...................................................................................................................................8
CLOSURE STRATEGY....................................................................................................................................................8
APPROVALS......................................................................................................................................................................8
CONCLUSION...................................................................................................................................................................9
RECOMMENDATIONS...................................................................................................................................................9
REFERENCES...................................................................................................................................................................9

Ben Russel
CEO/Client
Quality Officer
End User
CFO
Project Manager
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Executive Summary
The project is developed for the listing of the probable management of the project of effective alignment of
the case study of AX with the tools of project management. The completion of the project had helped in
listing down the tools of Gantt chart, WBS, scope statement, reports, and final documentation. The use of
these tools would help in conveying effective information transfer for the stakeholders.
Question 1: Option 2 - Simulated Workplace
Project Purpose
The project has been developed for the execution of the work and developing effective alignment of the
activities. The relocation of the AX office from Brisbane to Eagle Farms is the primary purpose of the project.
Project Scope
The scope of the project involves the development of the project plan, removal of the old office at Brisbane,
new office development at Eagle farms, and completion of the project in estimated time and budget.
List of relevant documents
The relevant documents required for the project of relocation of the AX Queensland branch in Brisbane to
Eagle farm are,
a) Project Charter
b) Project Scope Statement
c) Project Communication Management
d) Project Cost Estimation
e) Project Activity Schedule
f) Risk Management Plan
Project team structure
Team Members Role Responsibilities
<<name of the student>> Project Manager Management of the project works
Jack Brooke Contractor Getting the work completed as per the contract
Keli Mirin HR Manager Management of the human resources for the project
Austin, Ben, John, etc. Transport
Workers
Shifting of the materials from one location to other
Lisa Hudson Budgeter Making project budget
Amanda Jones Planner Developing the project plan
Project Stakeholders

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Project Objectives
 To relocate the AX office from one location (Brisbane) to other (Eagle Farms)
 To form the project plan that is feasible in nature
 To complete the project in estimated time and budget
 To innovate the shifting using project management processes
Resource Requirements
1. Documentation like project charter, PID, and others
2. Human resources for executing the works
3. Contract Procurement
4. Transport Medium
5. Communication Plan
6. Furniture and Fixtures
7. Construction materials
8. Equipment and devices
9. Operational plan
10. Integration works
List of Key people in project planning
The key people required for the project planning are Project Manager, Contractor, HR Manager, Transport
Workers, Budgeter, and Planner.
Question 2: Option 2 - Simulated Workplace
Introduction
The following assignment helps in developing the project management tools required for the completion of
the project of relocation of the office from the Queensland state branch to Eagle farm. The documentation
has been developed by considering the requirement for the information transfer and the integration of the
effective work alignment. The relocation of the office from the Queensland state branch to Eagle farm for
improving their art of production facilities and it would also be implied with the significance of the recently
developed.
Project Charter Document
Project summary
The project is developed for the relocation of the AX Queensland branch in Brisbane to Eagle farm.
The owner of AX, Ben Russel had decided to buy the Tight Fit Doors in Brisbane and he wants to move his
Queensland state branch in Brisbane to Eagle farm. The project would involve the deploying of the project
management principles for ensuring that the effective work alignment would be executed. The analysis would
be successful with the formation of the innovative and effective work alignment for AX organization.
Business case
The relocation of the office from the Queensland state branch to Eagle farm for improving their art of
production facilities and it would also be implied with the significance of the recently developed. The analysis
would be implied with the formation of the relocation of the office from one location to other. The deployment
of the business case analysis would be supported for the utilization of the improved analysis and
development.

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Project objectives and outcomes
The objectives of the project of Office Relocation for AX to Eagle Farm were,
 To relocate the office premise from Brisbane to Eagle Farm for AX organization
 To complete the project in the estimated time and budget duration
 To comply project management works for developing the project plan and
execute them for the project
 To increase the probability of the mitigation of the risk factors for the relocation
of the office
The outcomes of the project of Office Relocation for AX to Eagle Farm were,
Initial Outcomes: Project Plan documents, Resources required for relocation, and risk management
plan.
Intermediate Outcomes: Office refurbished at Eagle Farm and dismantle of office at Brisbane.
Final Outcomes: The final outcomes of the project include the final reports for the project and the
relocated office ready at Eagle Farm for use by AX.
Project scope statement
The project scope statement is dependent on the in scope items of the project for defining the work
of relocation of the office and the formation of the successful integration of the works. The allocation of the
work would be specifically implied with the use of the project management operations. The scope statement
would include,
“The use of the project management tools and processes for relocation of the office from one place
to other would be effectively done with the consideration for the implication of the smart and innovative work
alignment.”
Project deliverables
The deliverables for the project include project plan documents, resources required for relocation,
risk management plan, office refurbished at Eagle Farm, dismantle of office at Brisbane, final reports for the
project and the relocated office ready at Eagle Farm for use by AX.
Exclusions
The change management and the communication plan is excluded from the project operations for
Office Relocation for AX to Eagle Farm.
Project team structure
The project team structure is given below,

Project Manager
Contractor HR Manager
Transport Workers Budgeter
Planner
Ben Russel
CEO/Client
Quality Officer
End User
CFO
Project Manager
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Project governance structure
Interdependencies and Inputs
WBS Task Name Predecessor
s Successors
1.1 Set Up Tender Process 3
1.2 Hiring Vendor 2 4
1.3 Complete Lease Negotiation with Hamilton
office agent 3 5
1.4 Close lease contract with existing Brisbane 4 6

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office agent
1.5 Completion of the phase 5 8
2.1 Develop Communication Plan 6 9
2.2 Update Clients and other stakeholders of
relocation plan 8 10
2.3 Draft new floor plan for new office 9 11
2.4 Purchase of new office furniture 10 12
2.5 Completion of the phase 11 14
3.1 Removal of the existing Offices 12 15
3.2 Disposal of the existing furniture 14 16
3.3 Cleaning Existing Brisbane Office 15 17
3.4 Construction of the new office 16 18
3.5 Relocation of I.T. and communications
equipment to the new office premises 17 19
3.6 I.T. and communications equipment relocation
and installations 18 20
3.7 Setting Up accounts for utilities – Gas,
Telephone, Electricity 19 21
3.8 Create and implement a new work health and
safety induction program 20 22
3.9 Office Relocated 21 24
4.1 Test and service fire/ emergency, heating and
cooling and hot water systems 22 25
4.2 Organise mail redirection with Australia Post 24 26
4.3 Update AX website with new address and
contact details 25 27
4.4 Arrange insurance for new premises 26 28
4.5 Project Closed 27
Assumptions
The assumptions of the project include successful accumulation of the resources, completion of the
project in time, team members working cohesively, and improved management of the operations.
Constraints
The time, budget, and quality would act as the constraints of the project of Office Relocation for AX
to Eagle Farm.
Risks, including work health and safety
The probable risk factors for the project of Office Relocation for AX to Eagle Farm were delay in
completion, over budget, material shortage, accidents, and information management.
Specifications
WBS Task Name
1.1 Set Up Tender Process
1.2 Hiring Vendor
1.3 Complete Lease Negotiation with Hamilton
office agent
1.4 Close lease contract with existing Brisbane
office agent
1.5 Completion of the phase
2.1 Develop Communication Plan
2.2 Update Clients and other stakeholders of

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relocation plan
2.3 Draft new floor plan for new office
2.4 Purchase of new office furniture
2.5 Completion of the phase
3.1 Removal of the existing Offices
3.2 Disposal of the existing furniture
3.3 Cleaning Existing Brisbane Office
3.4 Construction of the new office
3.5 Relocation of I.T. and communications
equipment to the new office premises
3.6 I.T. and communications equipment relocation
and installations
3.7 Setting Up accounts for utilities – Gas,
Telephone, Electricity
3.8 Create and implement a new work health and
safety induction program
3.9 Office Relocated
4.1 Test and service fire/ emergency, heating and
cooling and hot water systems
4.2 Organize mail redirection with Australia Post
4.3 Update AX website with new address and
contact details
4.4 Arrange insurance for new premises
4.5 Project Closed
Milestone list
WBS Task Name Duration Start Finish
1.5 Completion of the phase 0 days Thu 1/10/19 Thu 1/10/19
2.5 Completion of the phase 0 days Mon
1/28/19
Mon 1/28/19
3.9 Office Relocated 0 days Fri 3/22/19 Fri 3/22/19
4.5 Project Closed 0 days Mon
4/15/19
Mon 4/15/19
Project budget
Cost Budget for the Project
Particulars Human Material Sum
Draft for new floor plan $2,200.00 $8,800.00 $11,000.00
Office Decoration and Fit out $25,000.0
0
$125,000.00 $150,000.00
Removal and Disposal $2,500.00 $12,500.00 $15,000.00
New Office Furniture $60,000.00 $60,000.00
Emergency, cooling and
heating system
$2,000.00 $2,000.00
Relocation $1,500.00 $7,500.00 $9,000.00
Cleaning $2,000.00 $1,000.00 $3,000.00
Total Budget $250,000.00

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Cost management strategy
The cost management strategy for the project of Office Relocation for AX to Eagle Farm includes the
following points,
Step 1: Identification of the resources
Step 2: Resource Usage Plan
Step 3: Resource Management
Step 4: Calculation of the resource expenses
Step 5: Documenting the plan strategy
Procurement strategy
The procurement strategy for the project of Office Relocation for AX to Eagle Farm includes the
following points,
Step 1: Identification of the contract requirements
Step 2: Conflict Negotiation Plan
Step 3: Contract terms and value analysis
Step 4: Documenting the terms and norms
Step 5: Sign off the documents
Communications strategy
The communication strategy for the project of Office Relocation for AX to Eagle Farm includes the
following points,
Step 1: Identification of the communication media
Step 2: Information Transfer Plan
Step 3: Communication Management
Step 4: Identification of the sender
Step 5: Documenting the process
Control and monitoring strategy
The control and monitoring strategy for the project of Office Relocation for AX to Eagle Farm
includes the following points,
Step 1: Identification of the processes for evaluation
Step 2: Monitoring the processes for any issues
Step 3: Development of control strategies
Step 4: Implementation of the control strategies
Step 5: Development of final documents
Change management strategy
The change management strategy for the project of Office Relocation for AX to Eagle Farm includes
the following points,
Step 1: Analysis of the change requirements
Step 2: Development of change management strategy
Step 3: Implementation of the change implication
Step 4: Evaluation of the change processes
Step 5: Development of final documents
Critical success factors
The critical success factors for the project would be implied with the implication of the effective work
alignment and development. The utilization of the successful project factors would be implied with the
formation of the effective new strategy for developing successive work alignment. The completion of the
project in the estimated time and budget duration would be the major factors for success for the project.
Closure strategy
The closure strategy for the project of Office Relocation for AX to Eagle Farm includes the following
points,

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Step 1: Identification of the closure requirements
Step 2: Strategy development for the project closure
Step 3: Handover report documentation
Step 4: Final documentation of the reports
Step 5: Post Success review
Approvals
Approved by:
Ben Russell
CEO AX
Client
<<Name of the student>>
Project Manager
Conclusion
The use of the project management tools and processes for relocation of the office from one place to other
had been effectively done with the consideration for the implication of the smart and innovative work
alignment
The deliverables for the project include project plan documents, resources required for relocation, risk
management plan, office refurbished at Eagle Farm, dismantle of office at Brisbane, final reports for the
project and the relocated office ready at Eagle Farm for use by AX. This project charter document had
helped in conveying information to the necessary stakeholders. The information storage for the later phases
of the project would be supported by this documentation.
Recommendations
Some recommendations for the execution of the project is shown below,
1. Utilization of the SDLC process
2. Integration work with formation of the works
3. Change management implication
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