Professional Practice | Assessment | 1

Running Head: PROFESSIONAL PRACTICE IN IT
Professional Practice in IT
Name of the Student
Name of the University

1PROFESSIONAL PRACTICE IN IT
LO1: Seminar Event Plan
The project was based on the preparation, design and delivery of a seminar in which there
would be various discussions and interactions between the board members and the employees of
the organisation (Ziakas and Trendafilova 2018). Based on the requirements of the seminar, the
project was divided into individual tasks in the form of a work breakdown structure that was then
scheduled in order to identify the overall duration of the project (She, Tong and Chen 2015). The
project timeline developed is shown in the following table along with the work breakdown
structure.
WBS Task Name Duration Start Finish Predecessors
0 Hosting a Seminar for Company Management 42 days Tue 13-08-19 Wed 09-10-19
1 Project Planning Phase 4 days Tue 13-08-19 Fri 16-08-19
1.1 Conference Start Up 4 days Tue 13-08-19 Fri 16-08-19
1.1.1 Initiate the Design and Planning of Project 1 day Tue 13-08-19 Tue 13-08-19
1.1.2 Create a Brief for the Conference Requirements 1 day Wed 14-08-19 Wed 14-08-19 3
1.1.3 Develop and Submit Project Proposal for Evaluation 1 day Thu 15-08-19 Thu 15-08-19 4
1.1.4 Approval to Proceed 1 day Fri 16-08-19 Fri 16-08-19 5
2 Initiation of the Project 27 days Mon 19-08-19 Tue 24-09-19
2.1 Initial Planning 7 days Mon 19-08-19 Tue 27-08-19
2.1.1 Prepare Initiation Document for the Project 1 day Mon 19-08-19 Mon 19-08-19 6
2.1.2 Select Conference Date and List the Management
Members for Participation in the Seminar 2 days Tue 20-08-19 Wed 21-08-19 9
2.1.3 Verify the Availability of the Members on the Selected
Conference Date 0.5 days Thu 22-08-19 Thu 22-08-19 10
2.1.4 Develop Complete Project Plan 1 day Thu 22-08-19 Fri 23-08-19 11
2.1.5 Develop Resource Usage Plan for Event Preparation 0.5 days Fri 23-08-19 Fri 23-08-19 12
2.1.6 Register Conference Email Address 1 day Mon 26-08-19 Mon 26-08-19 13
2.1.7 Create Registration Form for Conference 1 day Tue 27-08-19 Tue 27-08-19 14

2PROFESSIONAL PRACTICE IN IT
2.2 Procurement 6 days Wed 28-08-19 Wed 04-09-19
2.2.1 Select an Appropriate Venue for the Conference 2 days Wed 28-08-19 Thu 29-08-19 15
2.2.2 List the Supplies and Resources Required for the Project 0.5 days Fri 30-08-19 Fri 30-08-19 17
2.2.3 Procure Vendors through Tender Process 0.5 days Fri 30-08-19 Fri 30-08-19 18
2.2.4 Procure Resources from Vendors as per the Contract 0.5 days Mon 02-09-19 Mon 02-09-19 19
2.2.5 Receive Delivery of the Resources 2 days Mon 02-09-19 Wed 04-09-19 20
2.2.6 Make Full Payments to the Vendors 0.5 days Wed 04-09-19 Wed 04-09-19 21
2.3 Speakers for Conference 2 days Thu 05-09-19 Fri 06-09-19
2.3.1 Identification of the Speakers 0.5 days Thu 05-09-19 Thu 05-09-19 22
2.3.2 Event Brief Sent to the Speakers 0.5 days Thu 05-09-19 Thu 05-09-19 24
2.3.3 Check whether Selected Speakers will be Available 0.5 days Fri 06-09-19 Fri 06-09-19 25
2.3.4 Final Shortlist of Conference Speakers 0.5 days Fri 06-09-19 Fri 06-09-19 26
2.4 Conference Pack 3 days Mon 09-09-19 Wed 11-09-19
2.4.1 Purchase Folders and Paper Documents, Arrange Laptops 0.5 days Mon 09-09-19 Mon 09-09-19 27
2.4.2 Order Required Stationary for Conference 0.5 days Mon 09-09-19 Mon 09-09-19 29
2.4.3 Create a Spreadsheet for Evaluation 0.5 days Tue 10-09-19 Tue 10-09-19 30
2.4.4 Printing of Necessary Documents 1 day Tue 10-09-19 Wed 11-09-19 31
2.4.5 Send Courier Packs to the Venue 0.5 days Wed 11-09-19 Wed 11-09-19 32
2.5 Invitation and Processing of Participant Details 3 days Thu 12-09-19 Mon 16-09-19
2.5.1 Send Information to the Employees Regarding the
Conference 0.5 days Thu 12-09-19 Thu 12-09-19 33
2.5.2 Send the Conference Information and Formal Invitation to
the Management Members 0.5 days Thu 12-09-19 Thu 12-09-19 35
2.5.3 Send Acknowledgement Mails to the Speakers 0.5 days Fri 13-09-19 Fri 13-09-19 36
2.5.4 Monitor the Registration of Employees for the Conference 0.5 days Fri 13-09-19 Fri 13-09-19 37
2.5.5 Set Registration Deadline 1 day Mon 16-09-19 Mon 16-09-19 38
2.6 Marketing for Conference 3 days Tue 17-09-19 Thu 19-09-19
2.6.1 Design the Venue for Conference 0.5 days Tue 17-09-19 Tue 17-09-19 39
2.6.2 Develop a Private Webpage for the Conference 0.5 days Tue 17-09-19 Tue 17-09-19 41
2.6.3 Communicate with Management Members 0.5 days Wed 18-09-19 Wed 18-09-19 42
2.6.4 Make a Formal Release for the Employees Regarding the
Conference 0.5 days Wed 18-09-19 Wed 18-09-19 43

3PROFESSIONAL PRACTICE IN IT
2.6.5 Send Out Invitations to Partners and Partner Groups 1 day Thu 19-09-19 Thu 19-09-19 44
2.7 Final Preparation for Conference 3 days Fri 20-09-19 Tue 24-09-19
2.7.1 Finalize the Objective, Scope and Agenda of the
Conference 0.5 days Fri 20-09-19 Fri 20-09-19 45
2.7.2 Finalise the Schedule of Activities within the Conference 0.5 days Fri 20-09-19 Fri 20-09-19 47
2.7.3 Appoint Conference Administrators 0.5 days Mon 23-09-19 Mon 23-09-19 48
2.7.4 Appoint Volunteers for Assistance 0.5 days Mon 23-09-19 Mon 23-09-19 49
2.7.5 Make Arrangements for Snacks, Food, Drinks and Other
Amenities 1 day Tue 24-09-19 Tue 24-09-19 50
3 Project Execution Phase 2 days Wed 25-09-19 Thu 26-09-19
3.1 Final Preparations at Venue the Day Before 0.25 days Wed 25-09-19 Wed 25-09-19 51
3.2 Assign Delegates at the Venue 0.25 days Wed 25-09-19 Wed 25-09-19 53
3.3 Assign Volunteers and Other Delegates to the Venue 0.5 days Wed 25-09-19 Wed 25-09-19 54
3.4 Conference Day 1 day Thu 26-09-19 Thu 26-09-19
3.4.1 Conduct the Conference 0.6 days Thu 26-09-19 Thu 26-09-19 55
3.4.2 Collect All Evaluations 0.3 days Thu 26-09-19 Thu 26-09-19 57
3.4.3 Clean Up Venue After Conference 0.1 days Thu 26-09-19 Thu 26-09-19 58
4 Project Closing 9 days Fri 27-09-19 Wed 09-10-19
4.1 Review the Overall Conference 2 days Fri 27-09-19 Mon 30-09-19 59
4.2 Review the Project Performance 2 days Tue 01-10-19 Wed 02-10-19 61
4.3 Develop a Project Report Document 4 days Thu 03-10-19 Tue 08-10-19 62
4.4 Sign Off and Closing 1 day Wed 09-10-19 Wed 09-10-19 63
In the table above, the durations of each activity have been estimated based on their work
requirements and the number of human resources working on them (Müller 2015). The durations
have been estimated to as much accurately as possible in order to ensure there is no further delay
in the project.