Volunteer Data Management System

This assignment proposes a system for effectively managing volunteer data. It emphasizes the use of appropriate technology, measurable organizational values (resource management, scope management, quality management, and cost management), and strategies to ensure high volunteer engagement. The document details how this integrated approach contributes to achieving the organization's goals.

Running head: VIRTUCON/GLOBEX SCENARIO
Project Management: Virtucon/Globex scenario
Name of the Student
Name of the University

1VIRTUCON/GLOBEX SCENARIO
Table of Contents
1.0 Introduction..........................................................................................................................................2
2.0 Measurable Organizational Value (MOV)...............................................................................................2
2.1 Desired area of Impact.........................................................................................................................2
2.2 Value of project plan............................................................................................................................3
2.3 Stakeholder involved in the project work............................................................................................4
3. Scope management Plan............................................................................................................................4
3.1 Detailed scope of the project................................................................................................................4
3.2 List of resources...................................................................................................................................6
4.0 Project schedule and Work Breakdown structure....................................................................................7
4.1 Project schedule for RALS Roistering system.....................................................................................7
4.2 Work Breakdown Structure...............................................................................................................14
4.3 Milestone of the Project plan.............................................................................................................16
5. Project risk analysis and plan...................................................................................................................18
5.1 Project assumptions...........................................................................................................................18
5.2 Risk Assessment................................................................................................................................19
6. Quality Management Plan........................................................................................................................21

2VIRTUCON/GLOBEX SCENARIO
6.1 Philosophy for delivering a quality system to the client....................................................................21
7. Conclusion...............................................................................................................................................21
Bibliography................................................................................................................................................22

3VIRTUCON/GLOBEX SCENARIO
1.0 Introduction
This report depicts the importance of developing a Riverina Agricultural Lifetime show (RALS) a
system for the consumers. With the help of this particular system the Globex company will be able to
store the details of their employees and consumers as well in their official web server Without proper
authentication none of the users will be able to access information from the server. Thus, it could be said
that this system will help to restore information with extra security. The show could not be organized
without the support of the volunteers thus; volunteers are the leading asset for this particular show. This
three years event could not be successfully implemented without the volunteers. This report illustrates the
role of the stakeholders associated to the project and how proper role management of the stakeholders and
volunteers could minimize the work load f is also illustrated in this report.
Apart from this, the measurable organizational value (MOV), scope management plan, resource
management plan, quality management plan and milestones with proper time schedules are also
elaborated in this report. However, certain issues are also identified those are required to be mitigated. In
order to mitigate those issues proper recommendations are also elaborated in this report.
2.0 Measurable Organizational Value (MOV)
2.1 Desired area of Impact
Consumers: The advancement of RALS rostering framework would be useful for the customers
as the framework will be useful in settling diverse sorts of questions of the customer effectively.

4VIRTUCON/GLOBEX SCENARIO
Strategy: It is recognized that the improvement of "RALS rostering System" would be useful in
following different sorts of data and also insights about the volunteers who are essentially drawn in with
the show.
Finance: The system framework that the show needs to produce for dealing with the volunteers
would be useful in giving legitimate measure of benefit to Globex by giving viable measure of restore the
speculation that is finished by the business.
Social: The framework is very useful in enhancing the whole technique of correspondence with
the customers.
Operational: It is recognized that with the execution of the rostering framework every one of the
subtle elements of the volunteers can be discovered effortlessly as the operation by the business turns out
to be less tedious and moreover, the usage of framework lessens human mistake.
2.2 Value of project plan
Better: It is discovered that the new framework is useful in giving better administrations to both
the volunteers and in addition customers in contrast with manual framework. What's more, it is
discovered that the framework would be useful in securing the framework.
Cheaper: With the execution of the rostering framework by the show, the costs that are related
with the assets and in addition operation for the most part decrease.

5VIRTUCON/GLOBEX SCENARIO
Faster: The framework is very invaluable in enhancing reaction time of both the volunteers and
additionally the customers.
2.3 Stakeholder involved in the project work
satisfies consumers
Globex CEO
Close management
Project Team
Monitoring
RALS Volunteers
Keep on informed
Staffs who are engaged
with volunteers detail
3. Scope management Plan
3.1 Detailed scope of the project
The definite extent of the task is given blow:
Interest

6VIRTUCON/GLOBEX SCENARIO
Requirements: The principle capacity of the framework is to enter data about the volunteers who
are for the most part drawn in with the RAILS. The framework that is proposed has the capacity of
following the volunteers by using their own points of interest. In scope and out extension things are as
follows:
In scope: The framework that was proposed is useful in keeping the points of interest of the
volunteers who are chiefly connected with RAILS including data about name, contact, subtle elements,
capability, testament and more for the benefit of time, days, rotator, ICV and more It likewise helps with
recording all the non-practical and additionally utilitarian necessities.
Out Scope: It helps with giving appropriate preparing to the diverse specialists of Globex for
utilizing the framework. Framework upkeep is particularly required for including the two information
security and in addition nature of administration.
Expectations: The expectations of the undertaking design are as per the following:
 providing point by point give an account of the necessities of the framework \
 Test arrangement report for testing the framework
 Proper documentation of both non-useful and practical of RALS
 Documentation of advancement stage
 Document for the spending design
 Providing preparing record
Technique of extension confirmation: The acknowledgment criteria of the framework are taking
care of the distinctive requests and also needs of the customer. It additionally helps with lessening the
reaction time of the customers for giving moment answer for various questions.

7VIRTUCON/GLOBEX SCENARIO
3.2 List of resources
Resource
Name
Type
Material
Label
Initials Group
Max.
Units
Std. Rate
Ovt.
Rate
Cost/Use
Accrue
At
Base
Calendar
project
manager
Work p 100% $20.00/hr $0.00/hr $0.00 Prorated Standard
project
sponsor
Work p 100% $20.00/hr $0.00/hr $0.00 Prorated Standard
application
programmer
Work a 100% $15.00/hr $0.00/hr $0.00 Prorated Standard
operational
manager
Work o 100% $18.00/hr $0.00/hr $0.00 Prorated Standard
project team
members
Work p 100% $10.00/hr $0.00/hr $0.00 Prorated Standard

8VIRTUCON/GLOBEX SCENARIO
finance
manager
Work f 100% $18.00/hr $0.00/hr $0.00 Prorated Standard
4.0 Project schedule and Work Breakdown structure
4.1 Project schedule for RALS Roistering system
Task
Mode
WBS Task Name
Duratio
n
Start Finish
Predecessor
s
Resource Names
Cost
Variance
Auto
Schedule
d
1
RAILS
Rostering
System
123
days?
Wed
9/27/17
Fri
3/16/18
$50,936.0
0
Auto
Schedule
d
1.1
project
initiation phase
27 days
Wed
9/27/17
Thu
11/2/17
$9,616.00
Auto
Scheduled
1.2
Milestine1:
Completion of
project
initiation phase
0 days
Thu
11/2/17
Thu
11/2/17
11 project manager $0.00

9VIRTUCON/GLOBEX SCENARIO
Auto
Schedule
d
1.3
System
designing
phase
13
days?
Fri
11/3/17
Tue
11/21/1
7
application
programmer
$3,784.00
Auto
Scheduled
1.3.1
improving
labor
management
4 days
Fri
11/3/17
Wed
11/8/17
12
application
programmer,projec
t manager
$1,120.00
Auto
Scheduled
1.3.2
Improving
installation
procedure
4 days
Thu
11/9/17
Tue
11/14/1
7
14 project manager $640.00
Auto
Scheduled
1.3.3
starting
system building
4 days
Wed
11/15/1
7
Mon
11/20/1
7
15
project team
members
$320.00
Auto
Scheduled
1.3.4
Understabdi
ng details of
system
designing
1 day?
Tue
11/21/1
7
Tue
11/21/1
7
16
operational
manager
$144.00
Auto
Scheduled
1.4 Milestione 2:
Completion of
system
0 days Tue
11/21/1
7
Tue
11/21/1
7
17 operational
manager
$0.00

10VIRTUCON/GLOBEX SCENARIO
designing
phase
Auto
Schedule
d
1.5
System
implemenattio
n phase
18 days
Wed
11/22/1
7
Fri
12/15/1
7
application
programmer
$7,352.00
Auto
Scheduled
1.5.1
system
implemenattion
according to the
objectives
3 days
Wed
11/22/1
7
Fri
11/24/1
7
18
project
sponsor,project
team
members ,finance
manager
$1,152.00
Auto
Scheduled
1.5.2
modificatio
n
5 days
Mon
11/27/1
7
Fri
12/1/17
20
operational
manager,project
sponsor,project
team members
$1,920.00
Auto
Scheduled
1.5.3
resource
allocation for
equipments
5 days
Mon
12/4/17
Fri
12/8/17
21
project
manager,finance
manager
$1,520.00
Auto
Scheduled
1.5.4 device or
equipement
5 days Mon
12/11/1
Fri
12/15/1
22 application
programmer
$600.00

11VIRTUCON/GLOBEX SCENARIO
verification 7 7
Auto
Scheduled
1.6
Milestone 3:
Completion of
system
implementatio
n phase
0 days
Fri
12/15/1
7
Fri
12/15/1
7
23 project manager $0.00
Auto
Schedule
d
1.7
project
testing phase
29 days
Mon
12/18/1
7
Thu
1/25/18
operational
manager
$14,872.0
0
Auto
Scheduled
1.7.1
Initiation of
testing phase
4 days
Mon
12/18/1
7
Thu
12/21/1
7
24
application
programmer
$480.00
Auto
Schedule
d
1.7.2
Reporting
the test plan
19 days
Fri
12/22/1
7
Wed
1/17/18
project manager $9,256.00
Auto
Scheduled
1.7.3
Milestone
4: Signn off the
test result
6 days
Thu
1/18/18
Thu
1/25/18
31 project manager $960.00

12VIRTUCON/GLOBEX SCENARIO
Auto
Schedule
d
1.8
Risk
management
phase
22 days
Fri
1/26/18
Mon
2/26/18
operational
manager
$9,184.00
Auto
Scheduled
1.8.1
Recognizin
g possibility of
risk
5 days
Fri
1/26/18
Thu
2/1/18
32
project
manager,project
sponsor,project
team members
$2,000.00
Auto
Scheduled
1.8.2
Address
risk
4 days
Fri
2/2/18
Wed
2/7/18
34
operational
manager,project
manager
$1,216.00
Auto
Scheduled
1.8.3
Mitigation
steps
4 days
Thu
2/8/18
Tue
2/13/18
35
application
programmer,projec
t manager,project
team members
$1,440.00
Auto
Scheduled
1.8.4
Risk
register
4 days
Wed
2/14/18
Mon
2/19/18
36 project manager $640.00
Auto
Scheduled
1.8.5
Reviewing
the impact of
the risks
5 days
Tue
2/20/18
Mon
2/26/18
37
operational
manager
$720.00

13VIRTUCON/GLOBEX SCENARIO
Auto
Scheduled
1.9
Milestone 5:
Sign off the
risk plan
document
0 days
Mon
2/26/18
Mon
2/26/18
38 finance manager $0.00
Auto
Schedule
d
1.10
Close project
phase
13 days
Tue
2/27/18
Thu
3/15/18
finance manager $5,968.00
Auto
Scheduled
1.10.
1
stakeholder
signoff
4 days
Tue
2/27/18
Fri
3/2/18
39 project manager $640.00
Auto
Scheduled
1.10.
2
post project
evaluation
5 days
Mon
3/5/18
Fri
3/9/18
41
project
manager,project
sponsor
$1,600.00
Auto
Scheduled
1.10.
3
final
documentation
4 days
Mon
3/12/18
Thu
3/15/18
42
operational
manager,project
manager,project
sponsor
$1,856.00
Auto
Scheduled
1.11
Milestone 6:
completion of
project closure
1 day?
Fri
3/16/18
Fri
3/16/18
43 project manager $160.00

14VIRTUCON/GLOBEX SCENARIO
Figure 1: Gantt chart for Virtucon scenario
(Source: created by author)

15VIRTUCON/GLOBEX SCENARIO
4.2 Work Breakdown Structure
RAILS Rostering
System
project initiation phase
project charter
development
Identifying business
requirements
utilizing projecct
requirements
Arrangement for meeting
Vendor selection
choosing diffrent vendors
vendor capability
analysisBudget estimation
Time allotmenmt for the
project
Milestine1: Completion of
project initiation phase System designing phase
improving labor
management
Improving installation
procedure
starting system building
Understabding details of
system designing
Milestione 2: Completion
of system designing
phase
System implemenattion
phase
system implemenattion
according to the
objectives
modification
resource allocation for
equipments
device or equipement
verification
Milestone 3: Completion
of system implementation
phase
project testing phase
Initiation of testing phase Reporting the test plan
Reviewing the test
planCarryig out the entire test
plan
Test result analyze
Test result presentation
to the client
Milestone 4: Signn off the
test result
Risk management phase
Recognizing possibility of
risk
Address risk
Mitigation steps
Risk register
Reviewing the impact of
the risks
Milestone 5: Sign off the
risk plan document Close project phase
stakeholder signoff
post project evaluation
final documentation
Milestone 6: completion
of project closure
Figure 2: WBS for Virtucon scenario
(Source: created by author)

16VIRTUCON/GLOBEX SCENARIO
Figure 2: Cost management for Virtucon scenario
(Source: created by author)

17VIRTUCON/GLOBEX SCENARIO
4.3 Milestone of the Project plan
WBS Task Name
1 RAILS Rostering System
1.1 project initiation phase
1.2 Milestine1: Completion of project initiation phase
1.3 System designing phase
1.3.1 improving labor management
1.3.2 Improving installation procedure
1.3.3 starting system building
1.3.4 Understabding details of system designing
1.4 Milestione 2: Completion of system designing phase
1.5 System implemenattion phase

18VIRTUCON/GLOBEX SCENARIO
1.5.1 system implemenattion according to the objectives
1.5.2 modification
1.5.3 resource allocation for equipments
1.5.4 device or equipment verification
1.6 Milestone 3: Completion of system implementation phase
1.7 project testing phase
1.7.1 Initiation of testing phase
1.7.2 Reporting the test plan
1.7.3 Milestone 4: Sign off the test result
1.8 Risk management phase
1.8.1 Recognizing possibility of risk
1.8.2 Address risk

19VIRTUCON/GLOBEX SCENARIO
1.8.3 Mitigation steps
1.8.4 Risk register
1.8.5 Reviewing the impact of the risks
1.9 Milestone 5: Sign off the risk plan document
1.10 Close project phase
1.10.1 stakeholder signoff
1.10.2 post project evaluation
1.10.3 final documentation
1.11 Milestone 6: completion of project closure
5. Project risk analysis and plan
5.1 Project assumptions
The presumptions that are made include:

20VIRTUCON/GLOBEX SCENARIO
Financial plan: The spending that is required for finishing the task is expected by the venture
director for checking the plausibility of the undertaking.
Time: The time that is required for the finishing the improvement of the rostering framework is
expected by the task director.
Timetable: The venture administrator accept the different exercises of the undertaking and breaks
down the time or spending that is adequate for venture finishing.
Assets: The undertaking chief accept the necessities of assets that will be required for building up
the reestablishing framework. It is recognized that suppositions of the necessity gives a diagram of the
spending that will be spent of undertaking assets.
5.2 Risk Assessment
N
o.
Ra
nk
Risk Descri
ption
Cate
gory
Poten
tial
Respo
nses
Risk
Own
er
Proba
bility
Imp
act
Sta
tus
R
4
4
1 Cost Due to
improp
er
budget
estimat
ion,
number
s of
financi
al
challen
ges are
occurri
ng.
Fina
ncial
risk
Budg
et of
the
projec
t must
be
done
effecti
vely
Proje
ct
mana
ger
Mediu
m
High Set
up
in 3
we
eks.
R
1
9
2 Client
s
The
busines
s faces
Peopl
e risk
It is
very
much
Proje
ct
mana
Mediu
m
Hig
h
Set
up
in

21VIRTUCON/GLOBEX SCENARIO
difficul
ty in
knowin
g the
needs
of the
new
custom
ers
necess
ary to
unders
tand
the
variou
s
needs
of the
custo
mers
ger two
we
eks
R
8
3 Syste
m
failur
e
Impro
per
mainte
nance
of the
system
can
create
number
of
challen
ges
Tech
nical
risk
The
syste
m
must
be
update
d as
well
as
maint
ained
on
time.
Syst
em
devel
oper
High High Set
up
in
fou
r
we
eks
R
3
2
4 Time Poor
estimat
ion of
time
for
comple
ting the
project
Sche
dule
risk
The
projec
t
sched
ule
prepar
ed by
experi
ence
projec
t
manag
ers
Proje
ct
mana
ger
Mediu
m
Med
ium
Set
up
in
two
we
eks
R
2
8
5 Reso
urces
The
resourc
es of
the
project
are not
manag
ed
properl
Reso
urce
risk
The
busine
ss
must
recruit
experi
ence
projec
t
Proje
ct
mana
ger
Mediu
m
Med
ium
Set
up
in 2
we
eks

22VIRTUCON/GLOBEX SCENARIO
y manag
ers
6. Quality Management Plan
6.1 Philosophy for delivering a quality system to the client
The key components for conveying different sorts of value administrations to the customer
incorporate engagement of the workers, client encounter, benefit culture and nature of administration. It is
recognized that administration culture mostly involves different sorts of components including vision,
mission, initiative and in addition diverse standards of the association. It is discovered that the framework
that is proposed is very powerful and also profitable for the association as it helps in giving high
enragement of the general population. The nature of administration is for the most part subject to the vital
arrangement that is taken predominantly by the association for introducing the framework that further
helps with satisfying the different destinations and objectives of the association
7. Conclusion
From the overall discussion it can be concluded that tin order to restore data regarding the
volunteers it is necessary to process proper technology in proper places. The measurable organizational
values including the roles of resource management, scope management, quality management and cost
management are also required and for this project those are also elaborated properly.

23VIRTUCON/GLOBEX SCENARIO
Bibliography
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Coronel, C., & Morris, S. (2016). Database systems: design, implementation, & management. Cengage
Learning.
Galliers, R. D., & Leidner, D. E. (2014). Strategic information management: challenges and strategies in
managing information systems. Routledge.
Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press, LLC.
Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence. pearson.
Hubicki, M. (2014). Risk Management Plan.
Kami, N. (2015). U.S. Patent No. 9,116,916. Washington, DC: U.S. Patent and Trademark Office.