Stick it to Cancer Carnival Project Charter

The assignment is about a project charter for the 'Stick it to Cancer Carnival' event, which aims to raise awareness and funds for childhood cancer. The project has four objectives: scope (raising awareness), time (completion by October 23, 2016), quality, and customer satisfaction. The project team consists of Alexandra Bickett, James Packer, Mandy Niijar, and Terri Johnston. The project deliverables include regular reports, sufficient funds, documentation, comfortable seating arrangement, internet and LAN, parking facility, medical aid, and entertainment games. The project assumptions are that the staff is equipped, resources are available, and the event will be completed on time.

PROJECT SCOPE STATEMENT
Project Name Stick it to Cancer Carnival! Project
Number
Project
Manager
Alexandra Bickett, James Packer,
Mandy Niijar, Terri Johnston
Prioritization
Owner(s) American Childhood Cancer
Organization

Statement of
Work—Project
Description
and
Project
Product
The following is the work break down of the project scope statement:-
1. Initiation Phase
a. Identification of project objective
b. Developing the project charter
b.1. Risk assessment
b.2. Risk prioritization
c. Approval of project charter
c.1. Review by sponsors
2. Planning Phase
a. Development of project scope
b. Development of a project plan
b.1. Identification of resources
b.2. Identification of time limitation
c. Development of a budget
d. Approval of a project plan
3. Execution Phase
a. Determining the required size of venue
b. Approval of the land
c. Determining the required hardware and software
d. Organizing talent and attractions
e. Required volunteers for emergency services
f. Availability of funds
5. Controlling Phase
a. Monitoring the project
b. Observing the results
c. Regular status of the project
4. Close-out Phase
a. Completion of project
b. Sending appreciation notes to the fund raisers

TASK
DESCIPTION
HOW WILL THE
TASK BE DONE
WHO WILL BE
INVOLVED
WHEN WILL BE
THE TASK
DONE
Initiation
Identification of
project objective
Analyzing the
carnival goals.
PROJECT
MANAGER
7/11/16
Developing the
project charter
Consult with the
sponsors and
develop the
charter
PROJECT
MANAGER AND
TEAM
MEMEBRS
7/11/16
Approval of
project charter
Send project
charter to
sponsors for
approval
SPONSORS 9/11/16
Planning Project manager
will do it by
assessing the
current project
requirement
PROJECT
MANAGER
9/11/16
Execution
Determining the
required size of
venue
From the past
experience
TEAM
MEMBERS
9/11/16
Approval of the
land
Consulting with
local authority
LOCAL
AUTHORITY
9/11/16
Determining the
required hardware
and software
By hiring software
and hardware
analyst
PROJECT
MANAGERS
AND TEAM
MEMBERS
9/12/16
Organizing talent
and attractions
Consulting local
agencies
TEAM
MEMBERS
9/18/16
Required
volunteers for
emergency
services
Distributing
pamphlets for
vacancy.
TEAM
MEMBERS
9/18/16
Availability of
funds
Raising funds
from different
organizations and
individuals
PROJECT
MANAGERS
9/18/16
Controlling By hiring control
managers
PROJECT
MANAGERS
10/16/16

AND TEAM
MEMBERS
Close-out By paying all the
dues and closing
the projects.
TEAM
MEMBERS
10/23/16
Project Deliverables The following is the list of tables:-
INTERNAL DELIVERABLES-
a. Regular report of the status
b. Sufficient funds to raise the carnival
c. Documentation of the activities.
EXTERNAL DELIVERABLES-
a. Comfortable sitting arrangement
b. Internet and LAN
c. Parking facility
d. Medical aid in case of emergency
e. Entertainment games for the guests
Project Objectives The objectives of the project are:-
SCOPE-
 Raising awareness for childhood cancer.
 Getting a venue with a capacity of 600 people.
 Availability of volunteers all the time.
TIME-
 Completion of project by October 23, 2016.
 Completing the arrangements for fundraiser before October
16, 2016.

QUALITY-
 Quality assessment report.
 Comparison with set standards.
CUSTOMER SATISFACTION-
 Keeping the venue clean for the guests.
 Keeping the entrance clean and tidy.
 Providing good quality food to the guests.
 Providing entertainment games to the guests.
Project Assumptions The following are the assumptions which are as follows:-
 The staff is completely equipped
 Sufficient resources are available
 Providing completely functional carnival
 Project will get complete on time
 Project will not succeed the budget.
 The electricity will be available throughout the event.
 Volunteers will be available all the time.
 Food vendors will reach the venue on time.
 All the tickets are being sold.
 Management team will bring their own laptops.
 No internet and network problem at the venue.
Project Constraints The constraints of the project statement are as follows:-
 Number of team members is less i.e. four.
 Tim boundation as the event date is fixed i.e. October 16,
2016.
 Lack of the support of the community.
 Insufficient funds for the carnival.
 Weather might be a factor in completion of fund raiser.
Exclusions

The following are the exclusions of the project statement:-
 There must be an increase in the budget
 Responsibility of the lost items of the guests.
 The hiring of volunteers.
 Parking facility.
 Part of the fundraiser takes place outside the designated
location.
 Recording of the carnival.
Acceptance Criteria The success of our project will be determined by:-
 Getting at least $10,000 for donations to childhood cancer.
 By maximum number of guests and donations.
 Creating a support system for cancer patients.
 Creating awareness among people and encouraging them to
donate.
 Performance of the attractive talents.
 Emergency services provided by the volunteers.
Technical
Requirements The technical requirements are very necessary in order to complete the project:-
 Ride operators
 Police
 EMT
 Carnival acts
 Food vendors
 Knowledge of MS Project.
 Knowledge of building a LAN for internet.
 Knowledge of event management.
 Computers, laptops.
 Mobile phones.
 Micro-phones.
 Communication technology.

APPROVALS
Type Name Signature Date
Project Manager
Approval
Customer or Sponsor
Approval