Project on Launch Event for a Learning Environment

The paper focuses on the launch event of QA Higher Education to attract potential students and have a competitive advantage over other similar organizations. It includes stakeholder analysis, risk register, project management methodologies, and more.

Running head: PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Project on Launch Event for a Learning Environment
Name of the Student
Name of the University
Author Note:

1PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Executive Summary
The main objective of the paper is to focus a launch event of an educational
organization QA Higher Education as they want to attract all the potential students and
have a competitive advantage over the other similar educational organizations. The
paper will be having numerous segments and each section will be having its
significance such as the stakeholder table which will be presenting the role of each of
the stakeholders associated with this event. Ten different categories of risks along with
their impact on the end result of the project along with the risk and contingency plans
will be presented in the risk register unit of this paper. A special unit of the paper will be
a report to the prime investor of this project stating all role of the project managers and
leadership qualities required for this project. The project management methodology
which can be applied in this project will be also recommended in the concluding units of
the paper as well.

2PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Table of Contents
1 Introduction.....................................................................................................................3
2. Project Initiation Document............................................................................................3
2.1 Stakeholder Analysis...................................................................................................4
3. Risk Register.................................................................................................................0
4. Work Breakdown Structure............................................................................................5
4.1 Importance of critical path analysis..........................................................................5
5. Report for Project Sponsor............................................................................................7
4.1 Need for quality leadership...................................................................................7
4.2 Role of project manager.......................................................................................7
4.3 Value of strong leadership....................................................................................8
4.4 Project management methodologies....................................................................8
4.5 Project management theory.................................................................................9
5. Conclusion...................................................................................................................10
6. Reference....................................................................................................................11
7. Appendix......................................................................................................................14

3PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
1 Introduction
The foremost determination of the paper is to focus on the project launching
event which will be useful for the management team of QA Higher Education to attract
more students and make this educational organization much more competitive as
compared with the similar educational organizations in England. Scheduling of this
event will be presented in this report which will be easier for the implementation of this
project (Abson 2017). The opportunities for the staffs of this organization considering
the launching of the events will be presented in this report in a detailed manner. The
project initiation document will be very much useful for the readers of this assignment to
understand the objectives of this launch, budgetary information, timescales required for
each of the activities of this launching event, approach that are required for each of the
activities.
The risks associated with this launching event will be also presented in this
paper, along with the owners of the risks and the mitigation plans for each of the risks.
Pre and post action weighting and scores will be also discussed in this paper
(Ahimbisibwe, Daellenbach and Cavana 2017). 20 different categories of items along
with specifications such as dependencies and milestones will be presented in the form
of WBS. The impact of quality leadership can be also stated in the paper, along with
that methodologies used in this launching process project will be also determined from
this paper.
2. Project Initiation Document
Title of the project Launch Event of QA Higher Education

4PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Estimated budget £50,000
Start Date 20.07.2019
Finish Date 10.09.2019
Project Sponsor Managing director
Project Manager Name of the student
Main objectives The prime objective of this project is to
attract more students and have a
competitive advantage over the other
similar organizations.
Suggested approach The project will be conducted phase wise
and each of the phases should be equally
focused so that the desired end results
are obtained from it.
Risks of the project There are numerous risks associated with
this project such as budgetary risks and
the project delay of each of the phases
Table 1: Project Initiation document
(Created by the author)
2.1 Stakeholder Analysis
The role stakeholders will be every much useful for this organization as the
clearly defined role for each of the stakeholder associated can significantly impact the
conflicts. The business administration of the educational organization can be also
benefitted from understanding the role of the stakeholders (Cserháti and Szabó 2014).
The identification of the stakeholders is also very much beneficial regarding the decision
making foe the managing director of the organization. Stakeholder management is very
critical component which are to be identified in the first place as there are complexities
between the stakeholders
The following table will be helping the readers of this documents to understand
stakeholders associated with this event such as the managing directors, director of
operations, project manager, operational manager, event manager, suppliers,

5PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
contracted personnel’s, marketing team, strategic team and labors (Binder 2016). The
interest of all these stakeholders will be described briefly in the table which will be very
much useful for the successful completion of the project.

6PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Serial number Stakeholder Interest in the project
01 Managing director The role of the managing
director of this event is to
allocate the funds required
for this project, all the
decision making of this event
are monitored using the
managing directors (Earley
and Porritt 2014). The
successful outcome of the
project will be depending
upon the role of the
managing director of this
event. All the directors of
operations are supposed to
report directly to him in case
of any difficulty.
02 Director of operations All the operations of the
event starting from the
refurbishment of the facilities
which are provided by this
educational institutions,
excellent learning
environments are maintained
by the director of the
operations. The new facilities
which have been provided in
all the branches of this
organization across
Manchester, Birmingham
and London are all
monitored by the director of
operation using regular site
visits (Davis et al. 2018). The
strategies adopted by the
project managers regarding
any of the activity of this
event are also validated by
the director of the
operations.
03 Project manager The role of the project
managers are very much
important in this event as
they will plan the entire event
according to the budget
which is allocated to him

7PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
which is around 50000
pounds (Sallis 2014). The
utilization of the available
resources such as the
financial resources.
04 Operational manager The role of the operational
manager will be very much
important for the execution of
this event as the dedicated
person will be responsible for
the work flow of all the other
important stakeholders of
this event.
05 Event Manager The role of the event
managers is very much
important for this event as all
the activities stating from the
infrastructure developments
and the project closure will
be maintained with the help
of the event managers. The
planning of the activities are
done with the help of the
event managers (Eskerod
and Jepsen 2016). The
event will be planned and
executed by the event
manager, all the business
process are managed with
the help of the event
managers. The post event
evaluations will be also
significant for this
educational institution as
they want to increase their
business sales by have more
students from the above
stated regions of England.
06 Suppliers The supplier of the
volunteers required when
clients will be visiting their
new facilities have to be very
much adaptable to the
learning conditions.
07 Contracted personnel’s The selection of the
celebrities regarding the

8PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
formal ceremony are the
other prime functionality of
this event.
09 Marketing team The role of the marketing is
very much important in this
event as the organizations
ways to enhance the
business reach of this
organization. The new
infrastructure developments
has to be marketed well
using the social media
platforms such as Instagram
and Twitter (Eskerod,
Huemann and Savage
2015). The trending facility
which were started in Twitter
can be also used in the other
social media activities such
as the Facebook as the
social media platforms are
very much easier to reach
maximum number of people
within a short period if time.
10 Strategic team The role of the strategic
team is very much important
for this educational institution
to recruit the staffs which are
required for touring the
potential clients of this
organization who are looking
forward to get admission in
this educational institution
(Nonino et al., 2018).
The role of the strategic
team is also very much
useful to understand the
need of the new
technologies which are need
in the educational
environment.
11 Labors Labors will be playing an
important role during the
presentation of the facilities
to the potential consumers of
the industries (Helmreich

9PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
and Merritt 2017). The
stakeholders or the business
partners associated with the
food and drink also falls
under this category.
Table 2: Role of the stakeholder in this event
(Source: Created by the author)

Running head: PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
3. Risk Register
Serial
number
Risk
Description
Risk
Owner
Probability
High 0.25
Low 0.75
Medium 0.5
Impact
High 2.5
Low 7.5
Medium 5
Risk
Scor
e
Mitigation
action
Contingenc
y plan
01 Financial
loss of the
stakeholder
s of the
event
Director
of
operatio
ns
Low High 1.87
5
The
event
should
be
professi
onally
planned
by the
project
manager
understa
nding
the
allocatio
n of the
available
resource
s
Similar
education
events
should be
properly
monitored
before the
planning
phase.
02 Delay
among the
different
project
phase.
Project
manager
Medium High 1.25 Project
scheduli
ng
techniqu
es
should
be
incorpor
Responsib
ilities for
the
stakehold
ers should
be
calculated
and

1PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
ated. defined to
them prior
to the start
of the
project.
03 Technical
risks such
as the risks
coming
from the
technologie
s which are
used in the
class
rooms like
the cloud
based
computing
technologie
s.
Project
Manager
/ IT
experts
High High 0.62
5
The
stakehol
ders of
each
unit of
the
event
should
understa
nd the
potential
risk in
each of
the
phases.
Risk
mitigation
team can
be kept in
standby
mode for
any case
emergenci
es.
04 Ineffective
planning
Project
Manager
Medium Medium 2.5 The plan
of the
event
should
be
consider
ing
every
stakehol
der of
the
Interventio
ns of
unauthoriz
ed
persons in
the
planning
phase
should be
restricted.

2PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
irrespect
ive of
their role
and
power.
05 Environme
ntal risks
such as
storms and
cyclones.
Event
manager
Medium Medium 2.5 The
weather
forecast
should
be
properly
monitore
d prior to
the
event.
Official
and
reputed
sources
should be
considere
d to deal
with this
category
of risks.
06 Performanc
e risks of
the
stakeholder
s of the
stakeholder
s.
Operatio
nal
manager
Low High 1.87
5
Timeline
s should
be set
for every
stakehol
der so
that the
desired
perform
ance is
obtained
.
The
stakehold
ers of the
project
should
understan
d what is
expected
from them.
07 Communic
ation
issue
Sales
and
Marketin
g team
Medium High 1.25 Secured
commun
ication
devices
Social
media
forums
have

3PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
should
be
consider
ing
during
the
working
period of
this
event.
communiti
es which
can be
used to
deal with
the risk
coming
from the
communic
ation
issues.
08 Manageme
nt issue
Managin
g
director
High High 0.62
5
The
director
of
operatio
ns and
the
managin
g
director
should
be
compati
ble in
their
working
methods
and
approac
hes,
There are
no real
contingen
cy plans
regarding
this issue.
09 Unavailabili Event High High 0.62 The The

4PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
ty of
resources
Manager 5 resource
s needs
for this
event
should
be
identifie
d and
made
available
so that
there is
no delay
due to
this risk.
available
resources
should be
used very
carefully
using a
profession
al plan of
action.
10 Operational
failures
Operatio
nal
manager
Low High 1.87
5
All the
probable
operatio
ns
failures
such as
the
power
cuts
during
the
event,
unavaila
bility of
the
resource
The
operationa
l manager
should be
working
very
closely
with both
the event
manager
and the
project
manager
to deal
with all the
operationa

5PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
s should
be
identifie
d by the
operatio
nal
manager
s.
l failures
which
might
come in
the way.
Table 3: Risk Register
(Source: Created by the author)

6PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
4. Work Breakdown Structure
Launching event
Start of project Project Planning
Initiation
List of resources
Financial plan
budget allocation
Project Closure
Selection of Resources
Selection of event
manager and his
team
Milestone payment
Selection of food
and catering
Making of partial
payment
Arranging o
celebrities and
reputed politicians
Guest invitation
procedure
Selection of
volunteers
Finalising of
Preparations
Designing of the labs and
other infrastructure
Gathering of design
materials
Checking the
materials
Initiation and
designing of stage
phase
Completion of desig
phase
Selection of catering
materials and performers
Catering items
Selection of food
and drinks
Infrastructure
requirements
Other facilities
Finalising
preparations
Promotion
Planning of social
media strategy
Posters in the loacl
markets and bus
stands
Promotional events
completion of
marketting
Ceremony Project Closure Phase
authotization
procedure
Payment to each
stakeholder
Review from every
stakeholder
Promotional events
Project closure
End of Project
Figure 1: WBS of the case study
(Source: Created by the author)
The WBS diagram can be very much useful for the management team of QA
Higher Education to conduct the launching of the event which is described in different
phases such as project planning, selection of the resources, designing of the labs,
selection of the catering materials like drinks and food, promotional activities.
4.1 Importance of critical path analysis
The critical path of this event has to be identified for this organization so that they
can conduct the event considering the complexities and all the critical aspects of this
project such as the selection of the available resources, utilization of all the available
resources such as the money spent by the main stakeholders of this organization

7PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
(Carvalho and Rabechini 2015). Thus critical path analysis will be beneficial to manage
the different phases of this project which are described in the above WBS diagram.
5. Report for Project Sponsor
To Director of Operations
QA Higher Education,
The foremost determination of this report is to focus on the role of the quality
leadership which is required in this event; the report will also discuss the role of the
project manager in this project. The project management methodologies which will be
suitable for this project will be identified from this report considering the strength and
weakness of the methodologies.
4.1 Need for quality leadership
The leadership qualities such as commitment, good communication skills,
decision making capabilities, accountability, empowerment, innovation and creativity will
be hugely beneficial for this launching event as there are lots of complexities in this
project such as the management of the stakeholders and the different categories of
risks.
4.2 Role of project manager
The role of the project managers will be very much useful for this event as the
available resources have to be utilized in a structured and organized way so that the
project finishes in time and accomplishes all the requirements which are identified in the
planning phase (Jones 2014). The role of the project manager is not only restricted to
manage the different phases of the project but also during the adverse business

8PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
conditions such as technical failures and operational failure (Werner, Wang and Gray
2018). Decision making capability and motivating the stakeholders working under his
guidance are also among the prime activities of the project managers (Armbrecht and
Andersson 2017). Thus the selection of the project managers for this event should be
done very professionally based upon experience and composure.
4.3 Value of strong leadership
Lack of leadership quality in this even launch will have a very negative impact in
the project. This lengthy project will be having numerous difficulties and there will be
complexities in every stage of this project which is the reason behind the need of strong
leadership skills (Stoica et al. 2016). The lack of good leader may have direct negative
effect of the project in terms of tension between the stakeholders due to the difference
in their approaches (Ansoff et al. 2019). Disillusionment and internal politics may crop
up between the stakeholders which might jeopardize the success of the project and also
the money spent on this project.
4.4 Project management methodologies
Methodologies Description Strength Weakness
Agile This project
management
methodology can
be selected in
project where
the end products
can be
improvement
after the project
closure phase.
The end result of
the project following
this project
management
methodology can
be again
reconsidered for
any changes and
modifications.
The hybrid
approach followed
in this project
management
methodology cannot
be applied in the
global or bigger
organizations as the
plan driven
approaches of the
bigger organization
are not compatible
with this project

9PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
management
method.
Waterfall This project
management
methodology can
be selected
project there are
numerous sub
phases as this
methodology
breaks down the
project into six
phases such as
the
documentation
phase, designing
phase,
implementation
phase, testing
phase,
deployment
phase and
concludes with
the maintenance
phase.
The main strength
of this approach is
the minimization of
all the risks
associated with the
project as all the
threats are either
identified during the
documentation
phase or else it is
detected in the
testing phase.
The most significant
limitation of this
project
management
methodology is that
the phases which
are finished cannot
be rolled back.
PRINCE2 This framework
structure can be
applied in any
categories of
projects; it
clearly highlights
the role and
responsibilities
of all the
stakeholders of
the project in
such as the way
that the desired
results are
obtained by
using this project
management
technique.
Predictability of all
the probable risks
associated with the
project is one of the
key contributions of
this category of
project
management
(Maylor and Turner
2017). Time and
cost of the project
can be controlled if
this project
management
technique is
applied.
This project
management
methodology cannot
be used in smaller
project which is the
only limitation of this
project
management
approach.
Table 4: Strength and weakness of the project management methodologies
(Source: Created by the author)

10PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Recommendations: Considering all the detailed description of the three different
types of project management categories it can be said that agile project management
can be used in this launching event this project may require lots of modification as every
parameter cannot be identified before the start of the project such as the adverse
weather conditions, changes in the wages of the stakeholders and the availability of
resources.
4.5 Project management theory
The project management theories can be hugely important for this project as it
will be helping to control the fixed cost of the project and also the time required to
complete each phases of the project (Joslin and Müller 2015). The relationship between
the stakeholders can be also improved with the help of the project management
theories.
5. Conclusion
The paper concludes the approach which has to be followed by the management
of QA Higher Education for the successful conduction of the lunching event which will
be helping the organization to attract the potential students and also provide this
organization as competitive advantage over the other similar educational organizations
in England (Kerzner and Kerzner 2017). The role of each of the stakeholder associated
with this project has been described in a tabular format such as the role of the
operational manager of this project which is to identify the performance of the remaining
stakeholders of the project and the role of the project management and his abilities to
maintain a good relation among all the stakeholders of the project. The discussed risk
register helps in understand the probability of each of the ten discussed risks of this

11PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
project along with the risk score and the probable mitigation and contingency plan such
as the issue of financial management has to be handled by the director of the
operations as it might have high impact in the outcome of the project. The report
provided in the paper is helpful for the main sponsor of the project to understand the
role o0f the managers and the leadership capabilities required in this project. The
description of three different types of project management methodologies is also very
much helpful to understand the exact methodology which can be applied in this project
while is the agile project management methodologies as each of the phases of the
project can be revised or modified if any changes are required. Thus, the paper can be
very much helpful for the management team of this organization to conduct this launch
event in their premises in an organized manner.

12PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
6. Reference
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event management. Event Management, 21(4), pp.403-419.
Ahimbisibwe, A., Daellenbach, U. and Cavana, R.Y., 2017. Empirical comparison of
traditional plan-based and agile methodologies: Critical success factors for outsourced
software development projects from vendors’ perspective. Journal of Enterprise
Information Management, 30(3), pp.400-453.
Ansoff, H.I., Kipley, D., Lewis, A.O., Helm-Stevens, R. and Ansoff, R., 2019. Implanting
strategic management. Springer.
Armbrecht, J. and Andersson, T.D. eds., 2017. Event Impact. Routledge.
Binder, J., 2016. Global project management: communication, collaboration and
management across borders. Routledge.
Carvalho, M.M.D. and Rabechini Junior, R., 2015. Impact of risk management on
project performance: the importance of soft skills. International Journal of Production
Research, 53(2), pp.321-340.
Cserháti, G. and Szabó, L., 2014. The relationship between success criteria and
success factors in organisational event projects. International Journal of Project
Management, 32(4), pp.613-624.
Davis, B., Lockwood, A., Alcott, P. and Pantelidis, I.S., 2018. Food and beverage
management. Routledge.

13PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Earley, P. and Porritt, V., 2014. Evaluating the impact of professional development: the
need for a student-focused approach. Professional development in education, 40(1),
pp.112-129.
Eskerod, P. and Jepsen, A.L., 2016. Project stakeholder management. Routledge.
Eskerod, P., Huemann, M. and Savage, G., 2015. Project stakeholder management—
Past and present. Project Management Journal, 46(6), pp.6-14.
Helmreich, R.L. and Merritt, A.C., 2017, November. 11 Safety and error management:
The role of crew resource management. In Aviation Resource Management:
Proceedings of the Fourth Australian Aviation Psychology Symposium: v. 1:
Proceedings of the Fourth Australian Aviation Psychology Symposium. Routledge.
Jones, S., 2014. Distributed leadership: A critical analysis. Leadership, 10(2), pp.129-
141.
Joslin, R. and Müller, R., 2015. Relationships between a project management
methodology and project success in different project governance contexts. International
Journal of Project Management, 33(6), pp.1377-1392.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to
planning, scheduling, and controlling. John Wiley & Sons.
Maylor, H. and Turner, N., 2017. Understand, reduce, respond: project complexity
management theory and practice. International Journal of Operations & Production
Management, 37(8), pp.1076-1093.

14PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
Nonino, F., Annarelli, A., Gerosa, S., Mosca, P. and Setti, S. eds., 2018. Project
Management: Driving Complexity. PMI® Italian Academic Workshop (Vol. 43). Sapienza
Università Editrice.
Sallis, E., 2014. Total quality management in education. Routledge.
Stoica, M., Ghilic-Micu, B., Mircea, M. and Uscatu, C., 2016. Analyzing Agile
Development-from Waterfall Style to Scrumban. Informatica Economica, 20(4).
Werner, K., Wang, C. and Gray, C., 2018. Comparative Global Perspectives of Event
Management Education: Lessons from a Sino-German Double Degree Event
Management Program. Event Management, 22(6), pp.1027-1046.

15PROJECT ON LAUNCH EVENT FOR A LEARNING ENVIRONMENT
7. Appendix
The power and position of few important stakeholders of this case study is
described in the below diagram.
Figure 2: Stakeholder analysis
(Created by the author)