Project on Repair work for Beachside cottage

This project focuses on the repair work required for a beachside cottage. It includes topics such as communication plan, work breakdown structure, scheduling, resources and budgeting, risk management, quality management, and project closure.

Running head: PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
Project on Repair work for Beachside cottage
Name of the Student
Name of the University
Author note

1PROJECT ON REPAIR WORK FOR BEACHSIDE COTTAGE
Table of Contents
1. Topic 4: Communication Plan, WBS and RACI.........................................................................3
1.1 Project Selection Exercise.....................................................................................................3
1.2 Stakeholder Prioritization Matrix..........................................................................................4
1.3 Project Communications Matrix............................................................................................6
1.4 Work Breakdown Structure...................................................................................................7
1.5 The RACI chart......................................................................................................................9
2. Topic 5: Scheduling projects.....................................................................................................12
2.1 AoN......................................................................................................................................12
2.2 Time estimation...................................................................................................................13
2.2.1 Time estimation – Enumeration method.......................................................................17
2.2.2 Time estimation – Two Pass method............................................................................19
2.3 Critical path.........................................................................................................................19
2.4 Gantt chart...........................................................................................................................19
3. Topic 6: Resources and budgeting.............................................................................................20
3.1 Resource Loading................................................................................................................20
3.2 Budget..................................................................................................................................22
3.3 Reporting.............................................................................................................................23
3.3.1 Earned Value Management (EVM)..............................................................................23

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3.3.2 Timeline reporting........................................................................................................25
4. Topic 7: Risk management........................................................................................................27
4.1 Risk identification I.............................................................................................................27
5. Topic 8: Quality management & project closure.......................................................................28
5.1 Quality tools.........................................................................................................................28
5.2 Change management............................................................................................................29
6. Project close...............................................................................................................................31
6.1 Transition plan.....................................................................................................................32
6.2 Close procurements.............................................................................................................33
6.3 Knowledge management.....................................................................................................33
6.4 Lesson learned.....................................................................................................................33
6.5 Customer feedback..............................................................................................................34
6.6 References............................................................................................................................35

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1. Topic 4: Communication Plan, WBS and RACI
1.1 Project Selection Exercise
The project selected for the group is: Repair of Beachside Cottage.
The primary reasons for the start of the project is based on performing repairing works
over the old beachside cottage. The old house would require a certain renovation work in order
to make the liveable condition. The cottage would be used for the purpose of vacations and it
would also be used by Airbnb as a rental property. The project has been approved with a loan of
$20,000. With the approved amount of the project, the supplies of each of the materials required
for the project would be gathered.

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1.2 Stakeholder Prioritization Matrix
Stakeholde
r
What is the
stakeholder’s
main issue?
Powe
r Interest Influence Impac
t Urgency Legitimac
y Total
Priority (a score of 1-6 = low, 7
to 12 = medium, 13 to 18 =
high))
Owner
Repairing the
beachside cottage
in order to make it
liveable for people
who would come to
visit the place.
3 3 3 2 3 3 17 High
Contractor
To ensure that the
project would be
completed as per
the proper project
plan.
1 1 2 1 1 2 8 Medium
Apprentice I
and II
Ensure the proper
working order over
the repairing work
of the beachside
cottage.
3 2 1 3 2 3 14 High
Airbnb
officials
They would ensure
that the beachside
cottage would be
able to attract
major number of
tourists.
3 2 3 2 2 3 15 High

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The identification of stakeholders and developing a communication strategy can be considered as the most important criteria for
managing them. There is a high need for maintaining a proper form of interaction with the stakeholders or the involved parties within
a project. It also plays a major role within the project cycle.

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1.3 Project Communications Matrix
Stakeholder Learn From
Stakeholder Share With Stakeholder Timing Method Owner
Owner
The possible design
structure of the new
beachside cottage.
The financial plan, the project plan
and the weekly reports should be
shared with the stakeholder
8 hrs
Email communication,
Face-to-face
interaction, mobile
messaging
Owner
Contractor
The contractor would be
guided by the owner for
accomplishing the task
over the project.
The contractor would share the plan
of the project based on which they
would guide the apprentices in
performing the work over the project.
16 hrs Email communication,
Face-to-face interaction Owner
Apprentice I and
II
They would learn about
the ways in which the
work over the project
would be done.
They would show the entire work
progress to the owner of the project
and the contractor under whom they
would be working over the project.
24 hrs Face-to-face interaction Contractor
Airbnb officials
They would be able to
guide the project during
the work progress
stages.
Based on the outcomes of the project,
the officials would guide the idea for
the project to the contractor.
24 hrs
Email communication,
Face-to-face
interaction, mobile
messaging
Airbnb
officials,
owner

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1.4 Work Breakdown Structure

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(Figure 1: The Work Breakdown Structure for the project)
(Source: Created by author)
The Work Breakdown Structure (WBS) is defined as the definition based on the project
deliverables, which would help in organizing of the work in different manageable segments.
According to PMBOK, the EBS is defined as the classified decomposition of work schedules
that would be executed within the project.

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1.5 The RACI chart
WBS Code Activity Name Owner Contractor Apprentice I and II Airbnb officials
1.1 Site Inspection A A R C
1.2 Feedback Analysis R R I I
1.3 Designing of financial plan A A R C
1.4 Approval of financial plan R R I I
1.5 Completion of the phase R A C C
2.1 Supplies for the renovation I C R C
2.2 Completion of the phase A I C C
3.1 Hang new curtains I I I A
3.2 Repair wooden shutters R A C C
3.3 Paint shutters A I C C
3.4 Hang shutters C C R R
3.5 Repair wooden porch A I C C
3.6 Repair wooden floor I I R A
3.7 Sand floor R R I C
3.8 Refinish (seal) floors, including porch I I R A

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3.9 Paint ceilings R C I I
3.10 Paint doors C C R R
3.11 Paint interior walls I I R A
3.12 Paint exterior walls A I C C
3.13 Wash exterior windows R A C C
3.14 Wash interior windows C C R R
3.15 Completion of the phase R R I C
4.1 Paying of local contractors A I C C
4.2 Paying of apprentices R C A A
4.3 Completion of the phase C C R R
5 End Project R A C C
The RACI chart is determined by the factors of Responsible, Accountable, Consulted and Informed, which can be
defined as four form of parameters. These parameters are used within a matrix form that are mainly used for making of decisions. The

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RACI chart helps in outlining the different forms of activities that are undertaken within the prospects of an organization to understand
the roles and responsibilities of each person involved within the team.

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2. Topic 5: Scheduling projects
2.1 AoN

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(Figure 2: Activity Node Diagram for Repairing Project)
(Source: Created by author)

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Activity-on-Node (AON) is defined as a term of project management that refers to the
method of precedence diagramming that employs use of boxes in order to denote the different
scheduled activities. The primary purpose of the AON is to depict the logical development of
dependencies that are present among the scheduled activities of the WBS.

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2.2 Time estimation
WB
S
Cod
e
Activity Name Predecessor(s) Duration
(hours)
Explanation on duration
1.1 Site Inspection 1 8 In this plan of the project, the owner of the cottage would
visit the site and inspect each of the elements of the site.
1.2 Feedback Analysis 3 0 In this phase, the analysis over the feedback would be
drawn and based on this, the work over the project would
be proceeded.
1.3 Designing of financial plan 4 8 The financial plan of the project would be done after the
feedback over the project would be analysed.
1.4 Approval of financial plan 5 0 The financial plan of the project would be approved by
the owner of the project and Airbnb officials only after a
proper future prospect of the project.
1.5 Completion of the phase 6 0 After each of the schedules have been completed, the
completion of the phase would occur.
2.1 Supplies for the renovation 6 8 In this phase, the pre-defined resources mentioned in the
project plan would be procured.
2.2 Completion of the phase 7, 9 0 After the resources would be procured for the project, the
phase of the project would be completed.
3.1 Hang new curtains 10 8 In this phase, the procured curtains that would match
with the cottage would be made ready to be hanged.
3.2 Repair wooden shutters 9 8 The wooden shutters would be sought out from their
sockets and thus a proper maintenance would be
performed.

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3.3 Paint shutters 13 8 After the maintenance work over the wooden shutters
have been performed, the apprentices would be
responsible for painting the shutters.
3.4 Hang shutters 14 8 After the wooden shutters have been painted, they would
be needed to make dry. After the shutters have been
completely ready, they would be hanged in the place of
the frames.
3.5 Repair wooden porch 12 8 The wooden porch would be needed to be repaired based
on the needs of making the cottage to look attractive.
3.6 Repair wooden floor 15 16 Maintenance of the floor of the cottage would be needed
to be highly maintained. This would ensure high comfort
for the tourists who would visit the beachside cottage.
3.7 Sand floor 16 8 The sand floor would be designed as per the plan of the
project. This would ensure that each of the requirements
would be made and each of the procured elements would
be put in proper order.
3.8 Refinish (seal) floors, including porch 18 8 After each of the works over the project would be
performed, the apprentices would hold responsibility
over the project based on refurnishing the floors, walls,
shutters and other minute details within the project.
3.9 Paint ceilings 17, 18, 19 8 After the refurnishing process of the project have been
completed, the ceilings would be painted.
3.10 Paint doors 19 8 After the ceilings have been painted, the doors would be
painted.
3.11 Paint interior walls 19 8 The interior walls of the cottage should be maintained
and coloured well in order to create a good ambience for
the tourists who would visit the place.
3.12 Paint exterior walls 19 8 The exterior walls of the cottage should also be needed to

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be painted well in order to gain the attention of the
tourists.
3.13 Wash exterior windows 21, 22, 23, 20 8 The exterior windows would be washed in order to help
the tourists to have a clear view.
3.14 Wash interior windows 23 8 The exterior windows would be washed in order to make
these windows shine and also help the tourists to have a
clear view.
3.15 Completion of the phase 24, 25 0 After each of the activities of painting, cleaning and
washing have been completed, the repairing phase of the
project would get completed and thus the project would
reach to an end.
4.1 Paying of local contractors 26 0 The local contractors who were responsible for
instructing the apprentices throughout the phase of the
project would be paid off at this phase of the project.
4.2 Paying of apprentices 26 0 The apprentices who were mainly holding the
responsibility for performing work over the project
would be given the final payment for the project.
4.3 Completion of the phase 28, 29 0 After each of the payments have been made for the
project, the project would get concluded. Each of the
owners who had appointed the contractors and
apprentices would look into the working over the project.
5 End Project 30 0 After the project has been completed, the beachside
cottage would be made available to the tourists in order
to performing booking operations and thus reside there.

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2.2.1 Time estimation – Enumeration method

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(Figure 3: Project Schedule for Repair Project)
(Source: Created by author)

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2.2.2 Time estimation – Two Pass method

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(Figure 4: Two-Pass Schedule for Repair Project)
(Source: Created by author)

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2.3 Critical path
The project has a critical path of 10 days.
2.4 Gantt chart
The use of Gantt chart can be defined as a useful way for project managers to schedule
each of the activities of the project. The use of Gantt chart software could be defined as a
collective process of project planning, project scheduling software and project management
software that would mainly be created based on automating the processes of work. These
activities are created for supporting the advanced Gantt chart requirements such as adding of
milestones, creating of task dependencies and identification of critical path of the project.

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3. Topic 6: Resources and budgeting
3.1 Resource Loading

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(Fig 4: Loading of resources for Repair Project)
(Source: Created by author)

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The resource loaded schedules could have a significant impact over the understanding of
the entire project schedules that are defined within the project plan. The resource loading based
on budget, staff, hours taken and any other key resources could be defined as an effective way
for the identification and elimination of unnecessary activities based within the planning stages.
This could be further corrected within a minimal project.

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3.2 Budget
Requirement Gathering and Analysis 0
Purchasal Phase of Resources 8500
Start of the Repair Phase 11040
Project Closure Phase 0
Total Cost for the project 19540
Total Cost for the project
(Fig 5: Total Incurred Costs for Repair Project)
(Source: Created by author)
Year of Project
year 0 year1 year 2 year 3 year 4 year 5 TOTALS
Net economic benefit $0.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00 $7,500.00
Discount Rate 8% 1 0.9259 0.8573 0.7938 0.7350 0.6806
PV Of Benefits $0.00 $6,944.44 $6,430.04 $5,953.74 $5,512.72 $5,104.37
NPV of all BENEFITS $0.00 $6,944.44 $13,374.49 $19,328.23 $24,840.95 $29,945.33 $94,433.43
One Time Costs $8,500.00
Recurring Costs $0.00 $500.00 $500.00 $500.00 $500.00 $500.00
Discount Rate 8% 1.0000 0.9259 0.8573 0.7938 0.7350 0.6806
PV Of Recurring Costs $0.00 $462.96 $428.67 $396.92 $367.51 $340.29
NPV Of All Costs $8,500.00 $8,962.96 $9,391.63 $9,788.55 $10,156.06 $10,496.36 $57,295.56
Overall NPV $37,137.87
Overall ROI = (Overall NPV / NPV Of All Costs 0.65
Break-Even Analysis
Yearly NPV Cash Flow $0.00 $6,481.48 $6,001.37 $5,556.83 $5,145.21 $4,764.08
Overall NPV Cash Flow $8,500.00 ($2,018.52) $3,982.85 $9,539.68 $14,684.89 $19,448.97
Project break-even occurs between years 2 and 3
Use 1st year of positive cash flow to calculate break-even fraction 2.7167 years
(Fig 6: Breakdown Costs and Payback Period for Repair Project)
(Source: Created by author)

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The total cost incurred for the project is AUD $19,540. The total estimated budget of the
project was AUD $20,000. From this conclusion, it can be said that the project has been
completed within the budget. The overall NPV of the project is AUD $57,295. The overall ROI
for the project is 0.65. The payback period for the project is 2.7 years. This is the period from
which the organization would be able to gain the returned benefits for the made investment.
3.3 Reporting
3.3.1 Earned Value Management (EVM)
1 2 3 4 5 6 7 8 9 10 11 12
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000 Planned Value (PV)
Earned Value (EV)
Actual Cost (AC)
Period
(Fig 7: Earned Value Management Table for Repair Project)
(Source: Created by author)
The use of Earned Value Management (EVM) would be helpful for project manager in
order to measure the project performance. It can also be defined as a process of systematic
project management based on finding the variances present in projects.

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3.3.2 Timeline reporting
Project name: Repair Work for Beachside Cottage Date: 05th May, 2019
Past time period
Milestones Approved plan Actual progress Variances Causes
Start Project Owner, Airbnb Officials The planning of the
project has been done.
Scheduled variance Would be helpful in the
implementation plan of
project.
Current time period Plan until next report Risks before next
report
Issues before next
report
Changes to be
approved
Feedback Analysis The feedback plan for
the entire project would
be designed.
The feedback plan for
the project would be
approved by the owner
and Airbnb officials.
There is no such raised
issues
No such changes
required in this phase.
Approval of financial
plan
The loan would be
sanctioned as per the
requirements.
The loan for the project
has been sanctioned.
No such issues has been
raised and thus no delay
in project work
No changes required in
the phase
Completion of
Requirement Gathering
and Analysis phase
Each of the items
required for the project
would be procured in
this phase.
Each of the items have
been procured properly
There is no report if any
issues
Completion of Purchase
phase
Each of the items
needed for purchase
would be made in this
phase.
The purchase of each of
the required items have
been done
No issues have been
reported
Completion of repairing
phase
Each of the activities
based on repair would
No such risk issues
have been reported
No issues have been
reported

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be completed in this
phase
Future time period
Milestones Plan to Completion
Risks After next
Report
Issues After Next
Report
Completion of project
closure phase
Owner, Airbnb Officials Risks might occur due
to delay of activities
Delay in project
completion
End Project Owner, Airbnb Officials Project may get delayed Delay in project
completion
Timeline reporting refers to the representation of records in relation to time. This form of reporting describes the activities
that were done during the past time period, current time period and would be done during the future time period. It also describes the
milestones, issues within the current report and changes that could be made within the present report.

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4. Topic 7: Risk management
4.1 Risk identification I
Risk Description Impact Category Probability
(1 to 5)
Impact
(1 to 5)
Score
(P*I)
Mitigation Strategy
Issues in loan
sanctioning phase
Delay in project
start
Financial 3 5 15 The documentation should be shown to the
owners and then a proper approval should be
gathered.
Procurement phase
of items
Delay in project
start activity
Financial 4 3 12 The items should be properly listed and hence
they should be procured before the project start
date.
The project might
not be completed
within the estimated
time.
Delay in finish
date of project
Technical 4 4 16 Each of the scheduled activity should be
completed within the proper estimated time.
Risk management has been defined as the entire process of identification, assessing and controlling of threats within the capital of
organization and total earnings. The risk management framework discusses about the emerging threats or risks that could arise within
the project based on repairing the Beachside cottage.

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5. Topic 8: Quality management & project closure
5.1 Quality tools
Quality Tool Proper Explanation
Cause and Effect
diagram
(Fishbone
Diagram)
With the help of this diagram, it would be easy to gain a clear view over each
of the causes of errors and also it would be able to measure the effects that
could be made over a certain project.
Flow chart This tool would majorly help in the determination of the varied flow of tasks
that would occur within the project. This tool would also help in define the
entire work schedule in a listed structure.
Check sheet The use of this sheet would help in ensuring that each of the work activities are
being completed in proper order. Based on the proper listing of activities, it
would be able to easily maintain the flow of tasks within the project.
Project
Deliverables
Work Processes Quality Control
Activities:
Quality
Assurance
Activities:
Quality Roles
and
Responsibilities:
Ensuring
successful
project as per
quality standards
Proper
scheduling of
project tasks
Ensuring
successful of
business
operations
Ensuring that the
repair activities
have been
completed
accordingly
Owner,
Contractor
Weekly update
reports and
financial updates
Checklist Prevention of
unexpected
outcomes from
the project
Repeated
analysis
Contractor,
Owner

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5.2 Change management
Project: Repair Work for Beachside Cottage Date: 5th June, 2019
Person Proposing Change: Owners
Description of Change:
The project schedule should be changes and each of the activities based on painting
should be linked together. Hence, they should be completed within the limited possible time.
Why needed:
The change is highly critical and needed in order to maintain the time value of the project.
Impact on project scope:
As the changes are minor, hence there would be no such changes over the project scope.
Impact on deadline dates:
Each of the deadlines would be overlapped and hence reduce the end date for the project.
Impact on budget:
The budget of the project might get lessened.
Impact on quality:
The project quality would be improved.
Impact on risk:
The risks from the project failure would be decreased after customer satisfaction.
Impact on team:

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The effort of the team would be valued and thus they would gain many benefits after the
project completion.
Date approved:
Project manager Sponsor Customer
_______________ _______________ _______________
Change management is defined as the process, techniques and tools that are mainly used
for managing the various changes needed for achieving changes for the outcome of the business.

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6. Project close
Project: Repair Work for Beachside Cottage Date: 5th June, 2019 Prepared by: Owner
Item Who Target
date
Completio
n date
Paying of local contractors Owner, Airbnb
Officials
Fri 14-
06-19
Fri 14-06-
19
Paying of apprentices Contractors Fri 14-
06-19
Fri 14-06-
19
Approved for closeout:
__________________________________ ________________________________
Project Manager Sponsor / CEO / Customer
The project closure has been defined as the final phase within the life cycle of project. In
this phase, the project managers and other concerned stakeholders would report the overall
success or failure of the project.

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6.1 Transition plan
Project Transition Plan
Project: Repair Work for Beachside Cottage Date: 5th June, 2019 Prepared by:
Owner
Current Project Situation:
Each of the activities of the project are in proper order and thus the project is progressing
successfully.
Schedule of Remaining Work:
Thursday 06-06-19 to Friday 14-06-19
Risks Remaining:
The contractors would not affect any design over the project. The apprentices would also follow
each of the approved orders from the contractor
Recommendations to Users of Project Deliverables:
(Documentation, training, help)
The contractors should properly understand the project requirements as directed and
visioned by the project owner and Airbnb officials. They should then direct the work to the
apprentices in order to accomplish the success criteria of the project.
Relevant contacts:
1. _________________________________________
2. _________________________________________

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6.2 Close procurements
The final expectation should be detailed to the contractor in order to gain the best form of
outputs after the project completion.
6.3 Knowledge management
Each of the knowledge areas gathered during the project should be understood and then
applied to the stages of project management.
6.4 Lesson learned
The risks should be properly analyzed and then the lessons should be learned in order to
improve the future outcomes for the project.

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6.5 Customer feedback
Item Rating (1=poor; 2=OK;
3=Excellent)
Comments – how can we improve?
Quality of deliverables 3 No necessary improvement
Compliance with
schedule
2 Understand the client requirements
Budget performance 3 No necessary improvement
Stakeholder relationship
management
3 No necessary improvement
Communciation
management
3 No necessary improvement
Overall rating 3 No necessary improvement
Comments:
The project was overall in a good position and thus it could be proceeded further.
Outstanding Issues:
No such issues were faced in the project design phase.

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6.6 References
KLOPPENBORG, T. J., ANANTATMULA, V., WELLS, K. N., 2019. Contemporary project
management: organize, plan, perform. Australia, South-Western Cengage Learning.