Project Plan Sample Assignment

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
< Please Fill> < Please Fill>
Event coordinator
< Please Fill> < Please Fill>
Event manager
< Please Fill> < Please Fill>
Cultural event manager
< Please Fill> < Please Fill>
Material supplier
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template
should be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.

1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
The project mainly reflects on hosting NAIDOC week celebrations within CQUniversity in
order to raise awareness about the different perspective as well as culture of the people who are
mainly residents of Aboriginal as well as Torres strait Island within the people who are mainly
associated with CQUniversity. Additionally, the event of week celebration is mainly hoisted in
order to improve opportunities for proper cultural collaboration as well as coordination within the
indigenous people.
The event of NAIDOC week celebration is mainly hoisted by the SET indigenous
committee so that they can easily raise among the students and employees of CQU university. It
is found that the event was mainly organized in different campus of CQUniversity including
Brisbane, Perth, Melbourne, Rockhampton.
1.2 JUSTIFICATION
Output Outcome Benefits
The output that is expected
from the event is the cultural
mix as well as coordination
among the people of various
cultures irrespective of the
fact that they belong from
different culture.
The main outcome that is
expected from the project is
the cultural unification among
both the employees and
students of the CQUniversity.
Furthermore, it will also
helpful in increasing respect
towards the people who are
mainly associated with
Aboriginal and Torres strait.
Increasing cultural unity
within the campus of the
university is quite beneficial in
increasing educational
environment. It will also be
helpful in raising interests of
the people who mainly
participants within the event
(Binder, 2016).
2 STAKEHOLDERS
2.1 Key Stakeholder List
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 SET committee Event
organizer
The event organizer is
interested in the
promotion of indigenous
culture by arranging
NAIDOC week celebration
event.
The event organizer is
responsible for organizing
the entire event of week
celebration for promoting
indigenous culture
(Hornstein, 2015).
2
<Please fill>
Event
coordinato
r
The Event coordinator is
mainly interested in
finishing the event by
increasing professional
experience among the
team members of the
event (Snyder, 2014).
The event coordinator
assists in increasing proper
coordination skills among
the project team members
so that they can finish the
time successfully on time.
3
<Please fill>
Event
manager
The main interest of the
event manager is to grow
proper management skills
The event manager are
responsible of managing,
coordinating as well as

among the team member
and assists team
members in number of
extracurricular activities
(Correa, 2016).
monitoring the event
successfully within the
expected time and budget.
4
CQUniversity
Host/
sponsor
The project host is mainly
interested in hoisting the
NAIDOC week celebration
for promoting indigenous
culture.
They generally provide
fund for the event so that
the NAIDOC week
celebration can be finished
successfully (Wexler, 2014).
5
<Please fill>
Cultural
event
manager
The main interest of the
cultural event manager is
to promote the culture of
the indigenous people by
involving both staffs as
well as employees of the
organization.
As the cultural event
manager is associated with
indigenous community thus
the person can share
different types of aspects of
indigenous people which
are helpful (Too & Weaver,
2014).
6
<Please fill> Material
supplier
The main interest of the
material supplier is to
promote the event by
providing proper material
suppliers.
The material supplier is
very much interested in
providing materials that are
needed for the event of
NAIDOC week celebrations.
2.2 Stakeholders Engagement Assessment Matrix
Stakeholders Engagement Assessment Matrix
C= Current engagement
D= Desired engagement
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Sponsor
Host
C,D
2. Event
organizer
C D
3. Event
program
coordinator
C D
4. Cultural
event manager
C D
5. Event
manager
C D
6. Material
supplier for
event
C D
2.3 Stakeholder Communication (1 mark)
Communication method PULL or PUSH Justification
Email
PUSH The project team members are asked to
finish the arrangement for the NAIDOC
week celebration within the timeframe of 50
days.
Meeting PUSH The project team members are motivated
to work effectively as per project scope so

that the entire work of the project must be
completed within the expected budget and
time.
Presentation PULL Proper presentation session is arranged in
order to insist the employees and students
of the university so that they can be able to
work effectively within the project.
3 REQUIREMENTS MANAGEMENT
3.1.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark).
Describe which approach is most appropriate and provide a brief explanation justifying
your answer.
The most significant approach will be hiring one single individual from the university
campus in order to represent each of the campus. This is generally because one single individual
will be able to manage one campus quite easily however if only one stakeholder is appointed for all
the campus of the university then it is quite difficult for that stakeholder to maintain all the campus
effectively (McCarty & Lee, 2014). Therefore, selection of one project stakeholder from each of the
campus will be helpful.
3.1.2 Opening statement style
State which of the two opening statement styles ‘Welcome to Country’ or
‘Acknowledgement of Country’ is appropriate for the campus leaders to use and provide a
brief explanation justifying your answer.
It is found that acknowledgement of country is the most suitable opening style in
comparison to welcome to country opening style. This is due to the fact when the opening style”
welcome to country” is used then it signifies that the indigenous people are not the natives of
Australia. Therefore, it is very much suitable to utilize opening style that mainly includes all the
individuals properly (Miller, Tait & Saunders 2015).
3.1.3 Requirements gathering for each event
State whether the suggestion of using the previous event program and desktop research
for the NAIDOC week events is an appropriate method of requirements gathering? Briefly
explain your answer.
The suggestion of using the previous event program and desktop research is not suitable
for the NAIDOC week celebration. This is because the entire event is totally different from the
previous event as the objectives of both the event are different. In addition to this, if the project
manager is able to utilize the previous event as one of the benchmark for this project then they can
use it (Hornstein, 2015).
3.1.4 Requirements traceability
What document is used to track or ‘trace’ requirements throughout the project life cycle?
All the requirements of the project lifecycle are tracked as well as traced with the help of
the document that is known as resource book. It is found that the resource book is very much
helpful as well as beneficial in recording the resources of the project effectively. Furthermore, it is
found that this book is generally used as reference for checking the resource requirements
effectively within the entire project (Snyder, 2014).
3.1.5 Requirements prioritization process
List the four components of the MoSCoW technique

The four components of MoSCoW technique are as follows:
 Should have
 Would have
 Won’t have
 Could have
 Must have
4 SCOPE
4.1 WORK BREAKDOWN STRUCTURE
Figure 1: Work breakdown Structure
(Source: Created by Author)
5 WBS DICTIONARY
Invitation to the guests
WBS ID 1.1
Description of work Thee guests are invited to join the CQUniversity week
celebration
Cost Estimate $1960
Start and Finish Dates Start: 07-05-18
Finish: 15-05-18
Welcoming guests to the event
1.0 CQUniversity
NAIDOC Celebrations
1.3 Facilities1.2 Program1.1 Guests
Drinks and snacks
RestroomArranging cultural
exhibition
Arranging cultural
training program
Welcoming guests
to the event
Invitation to the
guests

WBS ID 1.2
Description of work The guests who want to participate within the NAIDOC
week celebration are welcomed.
Cost Estimate $5720
Start and Finish Dates Start:16-05-18
Finish: 25-05-18
Arranging cultural training program
WBS ID 2.1
Description of work Proper training program must be arranged for the
participants.
Cost Estimate $5,760
Start and Finish Dates Start:28-05-18
Finish: 06-06-18
Arranging cultural exhibition
WBS ID 2.2
Description of work Proper cultural exhibition is arranged for the participants
of the project.
Cost Estimate $5,800
Start and Finish Dates Start: 07-06-18
Finish- 15-06-18
Restroom
WBS ID 3.1
Description of work Proper arrangements of restrooms are done for the
participants of the project including employees and
students of the university.
Cost Estimate $6,440
Start and Finish Dates Start: 18-06-18
Finish: 27-06-18
Drinks and snacks
WBS ID 3.2
Description of work Proper arrangement for drinks and snacks are done for
the participants of CQUniversity week celebrations
Cost Estimate $11,560
Start and Finish Dates Start: 28-06-18
Finish: 12-07-18

6 SCHEDULE (6 MARKS)
6.1 SCHEDULE
Invitation to the guests
Activity Description of work Start
Date
End
Date
Duration
(days)
1.1.1 Making arrangement for the event
Mon
07-
05-
18
Wed
09-
05-
18
3 days
1.1.2 Printing card for inviting guests
Thu
10-
05-
18
Fri
11-
05-
18
2 days
1.1.3 Distributing the invitation cards
Mon
14-
05-
18
Tue
15-
05-
18
2 days
Welcoming guests to the event
Activity Description of work Start
Date
End
Date
Duration
(days)
1.2.1 Preparing the event hall for the event
Wed
16-
05-
18
Fri
18-
05-
18
3 days
1.2.2 Installing additional facilities
Mon
21-
05-
18
Tue
22-
05-
18
2 days
1.2.3 Welcoming guests
Wed
23-
05-
18
Fri
25-
05-
18
3 days
Arranging cultural training program
Activity Description of work Start
Date
End
Date
Duration
(days)
2.1.1 Developing group
Mon
28-
05-
18
Tue
29-
05-
18
2 days
2.1.2 Providing training rooms
Wed
30-
05-
18
Fri
01-
06-
18
3 days
2.1.3 Providing the facility of training
Mon
04-
06-
18
Wed
06-
06-
18
3 days
Arranging cultural exhibition
Activity Description of work Start
Date
End
Date
Duration
(days)
2.2.1 Developing group
Thu
07-
06-
18
Fri
08-
06-
18
2 days
2.2.2 Assigning training rooms
Mon
11-
06-
18
Wed
13-
06-
18
3 days
2.2.3 Training participants Thu
14-
06-
Fri
15-
06-
2 days

18 18
Restroom
Activity Description of work Start
Date
End
Date
Duration
(days)
3.1.1 Preparing facilities
Mon
18-
06-
18
Mon
18-
06-
18
1 day
3.1.2 Providing facility of water
Tue
19-
06-
18
Fri
22-
06-
18
4 days
3.1.3 Opening rest rooms
Mon
25-
06-
18
Wed
27-
06-
18
3 days
Drinks and snacks
Activity Description of work Start
Date
End
Date
Duration
(days)
3.2.1 Hiring caterer
Thu
28-
06-
18
Fri
29-
06-
18
2 days
3.2.2 Assigning area for cooking
Mon
02-
07-
18
Fri
06-
07-
18
5 days
3.2.3 Distributing snacks and drinks
Sun
08-
07-
18
Thu
12-
07-
18
5 days
7 COST BASELINE (4 MARKS)
Weeks
WB
S
id
Activity
name 1 2 3 4 5 6 7 8 9 10
1.1.
1
Making
arrangem
ent for the
event
$840
1.1.
2
Printing
card for
inviting
guests
$560
1.1.
3
Distributin
g the
invitation
cards
$560
1.2.
1
Preparing
the event
hall for
the event
$156
0

1.2.
2
Installing
additional
facilities
$152
0
1.2.
3
Welcomin
g guests
$264
0
2.1.
1
Developin
g group
$168
0
2.1.
2
Providing
training
rooms
$240
0
2.1.
3
Providing
the facility
of training
$168
0
2.2.
1
Developin
g group
$176
0
2.2.
2
Assigning
training
rooms
$252
0
2.2.
3
Training
participan
ts
$152
0
3.1.
1
Preparing
facilities
$560
3.1.
2
Providing
facility of
water
$336
0
3.1.
3
Opening
rest
rooms
$252
0
3.2.
1
Hiring
caterer
$176
0
3.2.
2
Assigning
area for
cooking
$420
0
3.2.
3
Distributin
g snacks
and
drinks
$560
0
Total
weekly
cost
$14
00
$21
20
$41
60
$408
0
$344
0
$404
0
$392
0
$428
0
$420
0
$560
0
Cumulativ
e cost
$140
0 $352
0
$768
0
$117
60
$152
00
$192
40
$231
60
$274
40
$316
40
$372
40
8 RISKS
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Threat Lack of interest High High Mitigate The problem can be mitigated
by enhancing interest among
the people by reflecting some of
the important facts about the

indigenous people.
Threat Lack of knowledge Gigh High Avoid The problem can be avoided
by arranging number of
programs as well as training
sessions for the employees and
staffs so that they can be able
to enhance knowledge about
the indigenous people so that
they can grow their interest in
helping the indigenous people
for improving their lifestyle.
Opportunity Absence of cultural
unity
High Medium Mitigate It is necessary to praise all the
culture so that so that proper
bond among people can be
created irrespective of their
culture.
9 TOLERENCES
Tolerance Specific Tolerance allowed
Tolerance specified for time 50 days is the tolerance for project time.
Tolerance specified for cost $37, 240 is the tolerance for cost
10 LESSONS
Previous lessons learned Proposed activity to address
(in current project)
Work package which
activity will be added
Lesson
Previously there have been
problems with attendance of
students and staff at campus
events. Attendance was low when
students and staff perceived that
the event did not relate to them or
they had little interest in the event
theme.
In order to mitigate the issue, it is
very much necessary to arrange
the event in such a way that the
event host should of different
culture so that they can be able to
present the event in a much more
effective way. Additionally,
proper opportunity of hoisting
cultural exhibition must be
provided to the project guests.
Arrangement of cultural
exhibition
Project Submission Approval
The undersigned acknowledge that they have reviewed the Assessment Task 2 and
agree with the information presented within this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]

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