Project Plan - Sample Assignment

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
<Please fill> <Please fill> Event program
coordinator
<Please fill> <Please fill> Cultural event
manager
<Please fill> <Please fill> Event manager
<Please fill> <Please fill> Material supplier for
event
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number

Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template
should be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.

1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
The project mainly focuses on hosting of an event of NAIDOC week celebration
within the university of CQU. The main purpose for hosting the event is to create
awareness about the perspective as well as culture of the people who are mainly
resident of Torres Strait as well as Aboriginals among the students as well as employees
of the university. In addition to this, it is found that the event that is mainly undertaken
assists in improving opportunities for appropriate cultural coordination as well as
collaboration within the people of Torres strait and Aboriginals.
It is found that SET indigenous committee mainly hosts the project in order to
create alertness about the perspective and culture of the people who are situated in
Aboriginals and Torres Strait by giving appropriate opportunity to the students of the
CQU university to be engaged within the event for improving their educational
environment. It is identified that event was mainly held in few campuses of CQ university
including Sydney, Perth, Melbourne, Brisbane as well as Rockhampton.
1.2 JUSTIFICATION
Output Outcome Benefits
The main output, which is
mainly expected from the
project, is the completion
of the entire event
successfully with cultural
mix and proper number of
participation from the staffs
as well as students of the
university with special
emphasis on spreading
cultural awareness about
the indigenous culture in
context to Australia.
The outcome that I mainly
expected from the project
“NAIDOC week
celebration” is the cultural
unification among both the
staffs as well as students
of the University instead of
the cultural mix within the
campus of CQU.
Additionally, it will generally
help in enhancing respect
towards the people who
are associated with Torres
Strait and Aboriginals.
It is identified that the
cultural unity that is mainly
developed within the
camps will generally
helpful in educational
environment of the
university. It will also be
helpful in enhancing
interest among the
students as well as staffs
to know more about the
indigenous people of
Torres strait in order to
improve the careers
2 STAKEHOLDERS
2.1 Key Stakeholder List
(6 Marks)
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 CQU (Central
Queensland
university)
Sponsor
Host
The main interest of the
host is to engage more
number of students from
the indigenous origin
They are generally
responsible of hosting the
event named “NAIDOC
week celebration” for the

within the event as they
have proper knowledge
as about the indigenous
culture. Thus, their
participation within the
event can help in
achieving the objectives
as well as goals of the
event much more easily.
university and also
assists in providing
proper amount of budget
so that the entire event
can be completed
successfully within the
expected budget as well
as time.
2 SET indigenous
committee
Event
organizer
The event organizer is
mainly interested in
promoting the culture of
indigenous people for
creating among the
staffs as well as
students of the CQU
university.
The stakeholder group
is mainly responsible of
promoting the entire
event among the various
participants who are
generally the students as
well as staffs of the
university.
3 <Please fill> Event
program
coordinat
or
It is identified that the
main interest of the
event coordinator is to
successfully complete
the entire event by
enhancing the
professional experience
related to management
of an event.
It is found that proper
coordination skills of the
stakeholders are
generally needed in order
to organize as well as
host the event of
NAIDOC week
celebration successfully.
4 <Please fill> Cultural
event
manager
The cultural event
manager is mainly
interested in promoting
the indigenous culture
by involving ore number
of people within the
event from of CQ
university.
It is identified that as the
event organizer is from
indigenous background
therefore they can be
able to share knowledge
about various types of
cultural perspectives in
order to raise cultural
awareness among the
people of the university.
5 <Please fill> Event
manager
The event manager is
the person who is
mainly interested in
enhancing personal
skills as well as helping
in various types of
extracurricular activities.
The stakeholders are
generally responsible of
managing all the different
aspects of the project
including hosting,
organizing as well as
closing of the event
successfully within the
expected budget and
time.
6
Event suppliers
and decors
Material
supplier
for event
They are generally
interested in gaining
promote from the event
supplies as well as
decors.
It is identified that the
stakeholders group will
generally supply the
materials for the entire
project.

2.2 Stakeholders Engagement Assessment Matrix (3 marks)
.
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
1. CQU
(Central
Queensland
university)

2. SET
indigenous
committee

3. Event
program
coordinator

4. Cultural
event
manager

5. Event
manager

6. Event
suppliers
and decors

2.3 Stakeholder Communication (1 mark)
Communication method PULL or PUSH Justification
Email
PUSH The project team members are
generally ordered to execute the
activities of the event successfully within
the approved budget.
Meeting PULL The team members of the project are
mainly motivated by the higher authority
of the organization to work more for the
project so that the entire event can
become successful.
Presentation PULL The team arranges presentation for
insisting people to join the event by
reflecting its benefits as well as
advantages before the people so that
they grow interest within the event.

3 REQUIREMENTS MANAGEMENT
(5 marks)
3.1.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark).
Describe which approach is most appropriate and provide a brief explanation justifying
your answer.
It is identified that the most significant or preferred approach will be hiring of one individual
from each of the campus of the university who will mainly represent the entire campus. This is due
to the fact it will be quite easier for an individual to maintain one single campus however if
maintenance of all the campuses is provided to one individual then it will be quite difficult for that
stakeholders to manage the campus of the university effectively. Thus, it is found that the selection
of only one stakeholder from each campus would be more beneficial as compared to one single
stakeholder for all the campuses of the university.
3.1.2 Opening statement style
State which of the two opening statement styles ‘Welcome to Country’ or
‘Acknowledgement of Country’ is appropriate for the campus leaders to use and provide a
brief explanation justifying your answer.
It is found that the most essential opening statement will be “acknowledge of country” as
compared to the statement welcome to country because if welcome to country opening style is
used then then it will sound like that the indigenous people are not the native of Australia. Thus, it
is identified that acknowledge to country is the most suitable opening style which includes all the
people.
3.1.3 Requirements gathering for each event
State whether the suggestion of using the previous event program and desktop research
for the NAIDOC week events is an appropriate method of requirements gathering? Briefly
explain your answer.
It is found that the suggestion of utilizing the previous program as well as the desktop
research is not found to be the proper method for gathering of requirement. This is due to the fact
the current event is entirely new event with some different objectives as compared to previous
event and therefore t is suggested to use proper fresh plan for the event. However if the project
manager wants to keep the previous event as an benchmark then they will be able to keep it as a
benchmark.
3.1.4 Requirements traceability
What document is used to track or ‘trace’ requirements throughout the project life cycle?
A resource book would be helpful in tracking as well as tracing requirements. The resource
book can be utilized for recording the project resources that are generally needed for the project. It
is identified that this book is mainly utilized as a reference in order to check the entire resource
requirement properly for the entire project.
3.1.5 Requirements prioritization process
List the four components of the MoSCoW technique
Requirement prioritization is mainly a procedure that helps in completing the needs as
well as requirements of the project that are highest in the priority list. The stakeholders of
the project must be informed about the requirements much more prior to the project so that
they can be able to take proper early preparation within the project. The four components

of the MoSCoW techniques are generally provided below:
 Must have
 Should have
 Could have
 Would have
 Won’t have
4 SCOPE
4.1 WORK BREAKDOWN STRUCTURE
Figure 1: WBS
(Source: Created by Author)
4.2 WBS DICTIONARY
Inviting the guests
WBS ID 1.1
Description of work The guests for the event are invited so that they can
participate within the event for raising cultural
awareness
Cost Estimate $2,240
Start and Finish Dates Wed 02-05-18 to Thu 10-05-18
Welcoming guests
WBS ID 1.2
1.0 CQUniversity
NAIDOC Celebrations
1.3 Facilities1.2 Program1.1 Guests
Drinks and
snacks
RestroomCultural
exhibition
Cultural
training
Welcoming the
guests
Inviting the
guests

Description of work The guests who are mainly participated within the
event must be properly welcome.
Cost Estimate $6560
Start and Finish Dates Fri 11-05-18 to Tue 22-05-18
Cultural training
WBS ID 2.1
Description of work Cultural training is mainly arranged I order to raise
awareness about the indigenous culture among the
staffs as well as students of the university.
Cost Estimate $6,600
Start and Finish Dates Wed 23-05-18 to Fri 01-6-18
Cultural exhibition
WBS ID 2.2
Description of work The cultural exhibition is mainly arranged for the
people of the CQ university.
Cost Estimate $6,640
Start and Finish Dates Mon 04-06-18 to Tue 12-06-`18
Restroom
WBS ID 3.1
Description of work Restroom facility is mainly provided to the guests who
participated within the event.
Cost Estimate $7,360
Start and Finish Dates Wed 13-06-18 to Fri 22-06-18
Drinks and snacks
WBS ID 3.2
Description of work The facility of snacks and drinks are provided to the
guests who mainly participated within the event.
Cost Estimate $13,200
Start and Finish Dates Mon 25-06-18 to Mon 09-07-18
5 SCHEDULE (6 MARKS)
5.1 SCHEDULE
Inviting the guests
Activity Description of work Start
Date
End
Date
Duration
(days)
1.1.1 Printing card for invitation Wed
02-
05-
Fri
04-
05-
3 days

18 18
1.1.2
Distribution of the invitation cards Mon
07-
05-
18
Tue
08-
05-
18
2 days
1.1.3
Making preparation for the event plan Wed
09-
05-
18
Thu
10-
05-
18
2 days
Welcoming the guests
Activity Description of work Start
Date
End
Date
Duration
(days)
1.2.1 Preparation of the event hall
Fri
11-
05-
18
Tue
15-
05-
18
3 days
1.2.2 Installing facilities
Wed
16-
05-
18
Thu
17-
05-
18
2 days
1.2.3 Welcoming guests to the event
Fri
18-
05-
18
Tue
22-
05-
18
3 days
Cultural training
Activity Description of work Start
Date
End
Date
Duration
(days)
2.1.1 Developing group for training
Wed
23-
05-
18
Thu
24-
05-
18
2 days
2.1.2 Assigning training rooms
Fri
25-
05-
18
Tue
29-
05-
18
3 days
2.1.3 Providing training to the participants
Wed
30-
05-
18
Fri
01-
06-
18
3 days
Cultural exhibition
Activity Description of work Start
Date
End
Date
Duration
(days)
2.2.1 Developing group for exhibition
Mon
04-
06-
18
Tue
05-
06-
18
2 days
2.2.2 Assigning training rooms
Wed
06-
06-
18
Fri
08-
06-
18
3 days
2.2.3 Training the participants
Mon
11-
06-
18
Tue
12-
06-
18
2 days

Restroom
Activity Description of work Start
Date
End
Date
Duration
(days)
3.1.1 Preparation of facilities
Wed
13-
06-
18
We
d
13-
06-
18
1 day
3.1.2 Developing water supply
Thu
14-
06-
18
Tue
19-
06-
18
4 days
3.1.3 Opening rest rooms
Wed
20-
06-
18
Fri
22-
06-
18
3 days
Drinks and snacks
Activity Description of work Start
Date
End
Date
Duration
(days)
3.2.1 Hiring caterer
Mon
25-
06-
18
Tue
26-
06-
18
2 days
3.2.2 Assigning cooking area
Wed
27-
06-
18
Tue
03-
07-
18
5 days
3.2.3 Distributing snacks and drinks
Wed
04-
07-
18
Mon
09-
07-
18
5 days
6 COST BASELINE
Weeks
WB
S
id
Activity
name
1 2 3 4 5 6 7 8 9 10
1.1
.1
Making
preparati
on for
the
event
plan
$84
0
1.1
.2
Printing
card for
invitation
$56
0
1.1
.3
Distributi
on of the
invitation
cards
$56
0

1.2
.1
Preparat
ion of
the
event
hall
$15
60
1.2
.2 Installing
facilities
$15
20
1.2
.2
Welcomi
ng
guests
to the
event
$26
40
2.1
.1
Developi
ng group
for
training
$168
0
2.1
.2
Assignin
g
training
rooms
$240
0
2.1
.3
Providin
g
training
to the
participa
nts
$168
0
2.2
.1
Developi
ng group
for
exhibitio
n
$176
0
2.2
.2
Assignin
g
training
rooms
$252
0
2.2
.3
Training
the
participa
nts
$152
0
3.1
.1
Preparat
ion of
facilities
$560
3.1
.2
Developi
ng water
supply
$336
0
3.1
.3
Opening
rest
rooms
$252
0
3.2
.1 Hiring
caterer
$176
0
3.2
.2
Assignin
g
cooking
area
$420
0
3.2 Distributi $560

.3 ng
snacks
and
drinks
0
Total
weekly
cost
$14
00
$21
20
$41
60
$40
80
$344
0
$404
0
$392
0
$428
0
$420
0
$560
0
Cumula
tive cost
$14
00 $35
20
$76
80
$117
60
$152
00
$192
40
$231
60
$274
40
$316
40
$372
40
7 RISKS
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Threat Racism High Extreme Avoid The problem of racism can be
avoided by enhancing
awareness among the people
about the equality of races
within various individuals.
Threat Absence of interest Medium High Resolve It is found that proper
awareness is generally raised
for understanding the culture of
the indigenous people properly.
Opportunity No cultural unity High Medium Mitigate It is necessary to praise
various cultures that further
helps in brining cultural unity
among the various cultures that
exists between the universities.
8 TOLERENCES
Tolerance Specific Tolerance allowed
Tolerance specified for time 50 days is considered as a tolerance for
the project timeframe.
Tolerance specified for cost $37, 240 is the tolerance and therefore the
entire project should be completed within
the allowed budget.
9 LESSONS
Previous lessons learned Proposed activity to
address
(in current project)
Work package which
activity will be added
Lesson
Previously there have been
problems with attendance of
students and staff at campus
events. Attendance was low
when students and staff
perceived that the event did not
relate to them or they had little
It is identified that for resolving
the problem, it is essential to
organize the event in such a
way that the event hosts must
be of different culture and only
one specific indigenous culture.
In addition to this, it is found
that the project guests have the
Cultural exhibition

interest in the event theme. opportunity of presenting their
cultures within exhibition.
Project Submission Approval
The undersigned acknowledge that they have reviewed the Assessment Task 2 and
agree with the information presented within this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]

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