Project Plan To Manage Moving the Company

Running head: COMPANY RELOCATION PROJECT PLAN
Project Plan: To manage moving the company to another location
Name of the Student:
Name of the University:

1COMPANY RELOCATION PROJECT PLAN
Table of Contents
1.0 Introduction to the project...........................................................................................2
2.0 Project scope statement.............................................................................................2
2.1 Project objectives................................................................................................... 2
2.2 Project deliverables................................................................................................3
2.3 Milestones.............................................................................................................. 3
2.4 Technical requirements..........................................................................................4
2.5 Limits and exclusions............................................................................................. 4
2.6 Review with customer.............................................................................................4
3.0 Establish project priorities..........................................................................................4
4.0 Create Work Breakdown Structure.............................................................................6
5.0 Cost estimation........................................................................................................ 10
References.....................................................................................................................12

2COMPANY RELOCATION PROJECT PLAN
1.0 Introduction to the project
The project plan is based on to manage moving the company to another location.
A private healthcare provider in Singapore desires to relocate their healthcare business
to another city of Singapore. The relocation decision is taken to improve the healthcare
business by expanding the IT infrastructure and better serve the clients and healthcare
associates. The entire relocation of the company is dependent in company’s size. The
company decides to outgrow the current space due to their expanded workforces, and
they also need an efficient and updated facility to relocate their business. The relocation
process needs proper planning of the location, finding of the office space, office fit out,
technology, visual and furniture.
This particular project plan includes of key dates of moving the office, strategies
for the office move, IT and telecom infrastructure needs and communication
considerations. The main benefit of this project plan is to deliver the plan within
scheduled time and also budget. This report reflects on project scope statement based
on six items such as objectives, deliverables, milestones, limits and exclusions,
technical requirements and review with the customer. It also establishes three project
priorities criteria for determining the priorities based on factors such as time, scope and
cost. It provides a work breakdown structure, estimation of the cost with time phase
budget. It also provides a Gantt chart which shows the estimated time with proper end
and finish date of entire relocation plan of the healthcare provider business.
2.0 Project scope statement
2.1 Project objectives
Following are the objectives of the project plan:
 To complete the project plan on scheduled time and estimated budget
 To complete check for the live operations of the relocation plan
 To approve the construction documents, furniture plans and moving map
 To expand the IT infrastructure and support of the healthcare provider business

3COMPANY RELOCATION PROJECT PLAN
 To better service and provide healthcare services to the patients, clients and
healthcare associates
2.2 Project deliverables
In order to successfully complete the project plan, all the project deliverables are
required to meet and approve by the project manager (Fisher, 2014). The lists of
deliverables for relocation of the business to another location are as follows:
 Survey of new office space before construction phase
 Relocation of the healthcare business with minor modifications to current
operational building
 Real time office relocation of the employees and contractors
 Expansion of the IT infrastructure as well as system along with
upgradation of the online throughout the move
 Project documentation such as project management plan, construction
document, furniture plan and moving map such as interior layout
2.3 Milestones
The project milestones are:
Task Name Expected Start
Completion of Feasibility Analysis Phase 12/12/17
Completion of Planning Phase 12/26/17
Completion of Relocation phase 2/15/18
Completion of Closing phase 2/22/18

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2.4 Technical requirements
Following are the technical requirements to relocate of the business are:
1. The building where the office is relocated should meet with the building code and
it should have authorized holder.
2. Provide the new location details into the official website of the company so that
the customers should know about their relocation (Huang, Chaiprapat &
Waiyagan, 2015).
3. End of the project plan on time such as within 67 days
4. Obtaining of the insurance and permit from the higher authority and government
to construct the office building
5. Providing of training to the staffs so as to handle the project relocation plans
2.5 Limits and exclusions
The limitations of the project plan are that there is limited budget, therefore the
relocation plan requires more fund. There is lot of downtime into the company while
moving of their business to another location (Indelicato, 2014). Extra resources are
required for the plan so that there is need to add more cost which may extend the
project schedule.
2.6 Review with customer
The workers those are working into the company should provide their review and
feedback using communication processes such as survey and weekly meetings. Based
on the feedback of the workers, the relocation work of the company is continued so that
in future the workers can get better working environment and they are satisfied to work
on it.
3.0 Establish project priorities
Before the project manager started to work on the project plan, there is
requirement to develop the project priorities as based on those the work should be
done. It enables the project manager to determine which of three criteria’s are most
essential (Manning, 2014). The project priority matrix for company relocation plan is:

5COMPANY RELOCATION PROJECT PLAN
Criteria Time Scope Cost
Constrain 
Enhance 
Accept 
The responsibility of the project manager is to estimate of the time, cost and
provide the scope of the relocation project plan those are considered as the three main
principles into the project priority matrix. Into this particular project plan, the priorities are
as follows:
Time: Time is considered as a constraint, as it is required to start the plan on
scheduled time which is 22nd November, 2017 and end the plan on estimated plan with
duration of 67 days. Proper finish is required on time as the company should start their
healthcare business into new location on time.
Scope: The project scope may enhance when new requirements are added into
the plan. There should also possibility of scope changes into middle of the project phase
(Rivinus, 2013).
Cost: There is limited cost into the project; therefore project funding is required
to meet with the project requirements for relocation of the business. Before start of the
project, the project sponsor should estimate the resources properly so that later there
are no chances of increasing the budgeted cost. Therefore, it is accepted by the project
sponsor for funding requirements.
When the three principles are accepted, then the project manager ranks those
based on their priorities on the project. Based on the ranking system, time has highest
priority, budget has second and scope consists of third priority.

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4.0 Create Work Breakdown Structure
The following tables show the works which are taken place into the project plan:
WB
S Project Activities
0 Project Plan: To manage moving the company to another location
1 Feasibility Analysis Phase
1.1 Project charter
1.2 Preliminary project scope
1.3 Needs analysis
1.3.1 Needs of the business
1.3.2 Needs of the customers
2 Planning Phase
2.1 Selection of the contractor
2.1.1 Building materials specifications
2.2 IT specification plan
2.3 Furniture vendor selection
3 Relocation phase
3.1 Legal, IT and project management
3.2 Checklist for furniture delivery
3.3 New IT system delivery checklist

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3.4 Server deployment report
3.5 Move map and schedule report
4 Closing phase
4.1 Sign off report of project manager
4.2 Final IT system testing report
The work packages are the related tasks within the project plan. It is considered
as the smallest unit of the work in which the project is being broken down to create the
work breakdown structure. At the time of preparing of the work break down structure,
the deliverables are broken down into managerial pieces of the work. The process of
deconstruction is continued until the deliverables are small, then it is considered as the
work packages (Wells & Kloppenborg, 2015). The works packages are the lowest
activity of the work breakdown structure for each the activities. In this project relocation
plan, the work packages are considered as: Preliminary project scope, Needs of the
customers, Furniture vendor selection, Move map and schedule report and Final IT
system testing report. Each of the work packages should be small so that the project
manager can estimate both the duration as well as cost (Indelicato, 2014). Those
identified work packages are scheduled, cost estimation and controlled properly. The
work packages are important as it permits to work on various components of the project
plan.

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Figure 1: Gantt chart
(Source: Created by author)

9COMPANY RELOCATION PROJECT PLAN
TomanagmovingthecompanytoanotherlocationFeasibilityanalysisphaseProjectcharterPreliminatyprojectscopeNeedsanalysisNeedsofthebusinessNeedsofthecustomersPlanningphaseSelectionofthecontractorBuildingmaterialsspecificationsITspecificationplanFurniturevendorselectionFinalphaseSignoffreportFinalITtestingreportRelocationphaseLegal,ITandprojectmanagementChecklistforfurnituredeliveryServerdeploymentreportNewITsystemdeliverychecklistMovemapandschedulereport

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Figure 2: Work breakdown structure
(Source: Created by author)
5.0 Cost estimation
Project activities Duration Budget
Cost of office space occupancy Week 1 $ 1500
Insurance cost Week 2 $ 300
Cost of the transaction Week 3 $ 840
Permits fees for the office building Week 4 $ 2000
Design and office fitting out cost Week 5 $ 2000
Furniture cost Week 6 $ 1000
Delivery and installation cost of the
furniture
Week 7 $ 800
IT cabling Week 8 $ 1700
Cost for the disposal Week 9-10 $ 200
Printing cost Week 11 $ 300
Marketing and operational cost Week 12 $ 500
Other costs Week 13 $ 4700
Total cost for the project: $ 15,840
Within this particular cost estimation, the project manager uses the bottom up
estimation technique which shows the expected cost of the work which is taken place.
The estimated and total project cost should require being equal ((Huang, Chaiprapat &
Waiyagan, 2015). As the cost estimation is accurate, therefore it is the best process.
Using this cost estimation method, the actual cost of all the work packages are
calculated properly.

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Time phase budget:
Chart 1: Time phase budget
(Source: Created by author)
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$5,000
$1,500
$300
$840
$2,000$2,000
$1,000$800
$1,700
$200 $300 $500
$4,700

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References
Fisher, C. (2014). New Techniques in Project Management. AJIBM, 04(12), 739-750.
Huang, G., Chaiprapat, S., & Waiyagan, K. (2015). Automated process planning and
cost estimation under material quality uncertainty. The International Journal Of
Advanced Manufacturing Technology.
Indelicato, G. (2014). A Compendium of PMO Case Studies: Reflecting Project
Business Management Concepts. Project Management Journal, 45(2), e4-e4.
Manning, S. (2014). Mitigate, tolerate or relocate? Offshoring challenges, strategic
imperatives and resource constraints. Journal Of World Business, 49(4), 522-
535.
Rivinus, C. (2013). IT project prioritization: A practical application of knowledge
management principles. Business Information Review, 30(4), 196-203.
Wells, K., & Kloppenborg, T. (2015). Project management essentials. New York, NY:
Business Expert Press.