Project Management Plan and Monitoring

This assignment details a project management plan encompassing risk identification and mitigation using an electronic risk log. It outlines a project monitoring document with key performance indicators (KPIs) for tasks like defining objectives, assigning roles, and conducting training. A budget breakdown is included for each stage of the project. The document references various project management best practices and provides a framework for effective project execution.

Project Plan: Max Realty
Name
Date

Max Realty, in order to improve goodwill and relations with clients and meet ethical and legal
obligations, will implement a program to sensitize staff and stakeholders on ethical and legal
obligations, specifically anti-discriminatory regulations and Workplace health and Safety, as well as
code of conduct standards. The program will be defined and developed based on the WBS below;
Work Breakdown Structure

Define the objectives of the program
and deliverables- 2 days, Budget $ 200
Identify the stakeholders -1 day
Develop a stakeholder and
communication management plan -1 day
Assign roles to specific persons based on
expertise (Consultants)-7 days, Budget $ 1000
Review deliverables with assigned persons –
4 days, budget $ 500

Communicate program to the stakeholders
And psychologically prepare them-4 days,
Budget $ 700
Secure venues for training and prepare
Training materials 5 days, Budget $ 4300
Undertake training for the different agents/
Staff in a way that operations are not
Interrupted Stagger training), 10 days, Budget
$ 7500
Obtain training feedback,- 3 days
Create report for management- 4 days
Budget $ 400

The budgets are as shown in the WBS; the total budget for the project will be $ 14600, so out of the
alloted budget of $ 15000, there will be a balance of $ 400.
Roles and Responsibilities
Person Role Responsibility
Max Lionel Executive Sponsor To provide support (financial and
executive) to the program so that it
achieves its set objectives
Riz Mehra Financial Approving and rationalizing the budget
for the program
Controlling the budget
Approving changes to the budget
Kim Sweeney Project Coordination Coordinate the hiring of the venues for
training and development of the required
training materials
Performance management
Induction of staff
Coordinating subsequent activities of
WHS, anti discriminatory measures, and
risk management
Reporting on the training outcomes
Continuous improvement of the systems
Les Goodale Staffing and coordinating staff Getting trainers and communicating
training needs to all staff
Recruitment
Follow up on training outcomes
Responsible for the welfare of people at
MLR and their productive capacity
Creating reports on the training outcomes
Ensuring compliance with anti
discriminatory regulations and processes

at the company
Sam Lee Residential manager Managing all aspects of residential
tenancy
Ensuring WHS requirements are put in
place and complied with, working with the
Operations Manager
Pat Misfud Commrcial Realty Manage all aspects of commercial realty
Compliance with real estate regulations on
disclosure
Resourcing requirements
Consultants and experts will be required to undertake the initial training of all staff. These will be
sourced by the HR manager. A suitable venue will be required for the initial training of the staff and
this will be a hotel or conferencing center. To ensure business continuity, the initial training will be
conducted over ten days, with each team being trained for two days. The staff will be divided into
maximum groups of twenty for each training session. Training material, including stationery and the
regulations that all staff will have to follow. A follow up mechanism to ensure compliance and
adoption of the new program. Material obtained from (Vargas, 2009), (Burton & Michael, 2001)

<Project Name>
Risk Management Plan
Version <1.0>
<mm/dd/yyyy>
Version History
This risk management plan is version 1 and has been created for the MLR program of improving
client and staff relations and welfare through the implementation of a WHS and an anti-
discriminatory plan at the organization. This document will be updated and subsequent versions
created. Kim Sweeney, working with Sam Lee are responsible (directly) for this plan
Versio
n #
Implemented
By
Revision
Date
Approv
ed
By
Approval
Date
Reason
1.0 <Name> <mm/dd/
yy>
<name> <mm/dd/
yy>
Initial Risk
Management Plan
draft
1.1 < Name> <mm/dd/
yy>
<name> <mm/dd/
yy>
<reason>
Purpose
To effectively manage risks to the program by identifying, anticipating, and implementing measures
to offset/ alleviate the risk and update the status after the intervention. This is going to be a
continuous process
Procedure for Risk Management
Processes
The project manager, working with entire project team, will ensure the active and continuous
identification, documentation, analysis, and implementation of measures to manage identified risks
effectively; the risks will be monitored continuously (Bissonette, 2016)
Identification of Risks

Risks will be identified by the project team and relevant stakeholders and will entail an evaluation
of factors such as resistance to the new program, poor implementation of the WHS, lack of
adherence to the regulations and guidelines, the organizational culture and structure and how they
can affect the program, issues of communication, costs and budgeting, failure to attain the project
deliverables, constraints, assumptions, resource plan, role suitability, the WBS. A log of risk
management will be generated and updated as needed; the log will be electronic with options of
print-outs, as proposed by Kendrick (2016)
Analysis of Risks
All identified risks will be assessed to understand their likelihood impact, and consequences. Based
on these, mitigation. Control measures will be put in place and the effects evaluated, with the risk
profile updated after implementing interventions. The risk analysis will both be qualitative and
quantitative. The framework below will be used for qualitative risk analysis
Impact
H
M
L
L M H
Probability
(Simon, Hillson & Newland, 2007)
Planning Risk Response
Each real risk (those in the Yellow and red zones) will a chance to be doled out with an undertaking
cooperation part to following purposes to guarantee that the danger won't “fall through the cracks”.
To each real risk, a standout amongst the accompanying methodologies will make chose will
location it:. Evade – kill the risk by eliminating those reason. Relieve – recognize approaches to
decrease the likelihood or the sway of the hazard. Acknowledge – nothing will be completed.
Exchange – make an additional party answerable for those hazard
To each hazard that will a chance to be mitigated, the task group will recognizing routes with
prevent those hazard from happening or decrease its effect or likelihood from claiming happening.
This might incorporate prototyping, including errands of the one task schedule, including resources,
and so on.

To every significant danger that is with make alleviated or that is accepted, a strategy will make
illustrated to the occasion that those danger does appear in place with minimize its sway.
Risk Monitoring, Reporting, and Controlling
The level of risk on a project will be tracked, monitored and reported throughout the project
lifecycle.
A “Top ten Risk List” will be maintained by the project team and will be reported as a component
of the project status reporting process for this project.
All project change requests will be analyzed for their possible impact to the project risks.
Management will be notified of important changes to risk status as a component to the Executive
Project Status Report.
An electronic risk log will be used for managing the risk
The persons undersigned will acknowledge receipt of the risk management plan for the project. Any
changes will be coordinated by the responsible persons
Signature: Date:
Print Name:
Title:
Role:

Task 2
Project monitoring
The document below will be used for the monitoring and evaluation of the project
Indicator Definition Baseline Target Implement
ed
Person
Responsibl
e
Reporting
Goal Implement
a
functional
WHS
Work
Place
Health and
Safety
program
that fulfills
regulatory
requiremen
ts
Outcomes
Outputs
Goal Anti
discriminat
ion at the
workplace
or when
dealing
with
clients
Outcomes
Outputs

Task 3
Financial record keeping
Task Budget in $ Actual Variance
Defining project objectives 200 200 0
Assign roles to specific persons based on
expertise
1000 1000 0
Review deliverables with assigned persons 500 500 0
Communicate program to the stakeholders
And psychologically prepare them
700 700 0
Secure training venue and prepare training
materials
4300 4300 0
Training 7500 7500 0
Report 400 400 0
97.3% of the projected budget was actually used; project did not exceed or completely utilize
budget

References
Bissonette, M. (2016). Project risk management: a practical implementation approach. Newtown
Square, Pennsylvania : Project Management Institute, Inc
Burton, C., & Michael, N. (2001). A practical guide to project planning. Auckland, Reed.
Kendrick, T. (2016). Identifying and managing project risk: essential tools for failure-proofing your
project. New York : American Management Association
Simon, P., Hillson, D., & Newland, K. (2007). PRAM: project risk analysis and management guide.
Norwich, Association for Project Management.
Vargas, R. V. (2009). Practical guide to project planning. Boca Raton, Auerbach Publications.