Risk Management and Event Planning

This assignment delves into the world of risk management and event planning, providing a thorough examination of key concepts, techniques, and tools. It features a collection of references from esteemed sources, including academic journals, patents, and books. The task at hand is to analyze and synthesize this information, applying it to real-world scenarios and case studies. By doing so, students will gain a deeper understanding of risk management in event planning, including its importance, methods, and applications.

Running head: STUDENT PRESENTATION COMPETITION
Student Presentation Competition
Project Planning and Managament
Name of the Student
Name of the University
Author Note

STUDENT PRESENTATION COMPETITION
Table of Contents
Introduction......................................................................................................................................3
Task 1: Scope of the Project............................................................................................................3
1. A Project Objectives................................................................................................................3
1. B Deliverables.........................................................................................................................3
1. C Technical Requirements.......................................................................................................3
1. D Milestones............................................................................................................................3
1. E Limitations and Exclusions..................................................................................................4
Task 2: WBS....................................................................................................................................4
Activity List:................................................................................................................................4
Task 3: Project Plan.........................................................................................................................6
3. A Gantt Chart...........................................................................................................................6
3. B Budget:.................................................................................................................................8
3. B Network Diagram...............................................................................................................10
Task 4: Stakeholder Management.................................................................................................10
Task 5: Risk Management.............................................................................................................10
Task 6: Project Evaluation.............................................................................................................10
Conclusion.....................................................................................................................................10
Bibliography..................................................................................................................................10

STUDENT PRESENTATION COMPETITION
Introduction
This report aims at delivering all the necessary objectives and aspects related to the
successful deployment of an event within the college campus. Event organization needs proper,
effective managerial, and leadership for the successful delivery of the program and acquire
needed output of the project (Kerzner 2013). This report presents the activities and milestones of
the organized event for the student presentation competition within the Greenwich University
and allow the students and other business executives to listen to the ideas and innovations
presented by the student. The theme of the presentation is the ‘Sustainable Business 2018’ and
thus, venue and operations will be executed considering this topic as the theme of the project.
This report emphasizes on the scope of the project including the objectives milestones,
deliverables, milestones, and technical requirements needed for the successful delivery of this
event. Based on the activities and milestones a WBS chart has been presented describing all the
activities included in the project initiation, planning, execution and closure. Budget and schedule
related to the activities and deliverables have also been expressed in this report considering the
budget of £ 3000 and schedule of 49 days. Stakeholder management skills have also been
expressed in this report considering the roles and responsibilities of every stakeholder associated
with the event. Risk management strategies and Evaluation program is also expresses in this
report considering the uncertainties those might affect the delivery of the project.
Task 1: Scope of the Project
1. A Project Objectives
For the successful accomplishment of this event ‘student presentation competition’, it is
necessary to take proper decisions as a chief student representative and develop feasible

STUDENT PRESENTATION COMPETITION
objectives for the constraints of the project (Davenport 2013). Following objectives are helpful in
accomplishment the major activities and milestones of the project:
 To present the precise schedule for the project that is capable of delivering the activities
of the project minimum time span without hampering or altering the quality of the event
 To deliver the project within the expected budget of £ 3000 and limit all the resources
within I without lacking on any aspect
 To enlist all the major activities those are considerable factors of the project and not
leaving behind a single activity that could affect the project in future
 To present a WBS and Gantt Chart for the proper demonstration and planning of the
project including the timeline and budget of the project in manner to consider that every
aspect has been accomplished in an efficient and effective manner
 To present a network diagram and critical path that can be helpful in saving time for the
project delivery that can limit the activities and allow the manager to complete the project
before the estimated time
 To effectively and efficiently manage the project stakeholders and lead to a proper
communication between them for the consideration of effective completion and
deployment of the event (Li 2013)
 To execute proper and efficient risk management strategies considering every activity
and prioritizing them for the later considerations and manage the project fluently
 To evaluate and monitor the growth of the project and make changes wherever, changes
are necessary for the enhancement in the quality of the project

STUDENT PRESENTATION COMPETITION
1. B Deliverables
Following are the list of deliverables that need to be accomplished in an effective and
efficient manner for the successful delivery of the project:
Project initiation will be including the planning related to the estimation, schedule and
resources needed for the delivery of the project as mentioned in the activity chart below.
Planning will be including the venue selection, invitations and other miscellaneous arrangements
and estimation at the prior of the project execution in manner to validate the expenses within the
expected budget and schedule (Friedman, 2013). Thereafter, the project will be executed
considering the path planned at the planning phase of the project and everything should be
executed within that expected arrangements including the budget and the time. The presentation
competition will be held at the selected venue and proper measures will be taken into
consideration while delivering the risk management through estimating the risks those might
affect the successful delivery of the project (Neves, 2014). Following is the list of activities those
needs to be accomplished for the effective and efficient deployment of the project:
SL. No. Task Name
1 Student Presentation Competition
1.1 Event Requirements
1.1.1 Competition Objectives
1.1.2 Location for the Competition
1.1.3 Milestone 1: Completion of requirement Analysis
1.1.4 Amenities
1.1.4.1 Stage, Sound, Internet, and AV
1.1.4.2 Beverages and Food Service
1.1.4.3 Catering
1.1.4.4 Parking place
1.1.4.5 Emergency Exit
1.1.4.6 Hosting with entertainment
1.1.4.7 Milestone 2: Completion of Amenities analysis
1.2 Identification of audience list

STUDENT PRESENTATION COMPETITION
1.2.1 Academics from external Universities
1.2.2 Business Experts
1.2.3 Milestone 3: Listing Audience Completed
1.3 Venue Selection
1.3.1 Site visiting
1.3.2 Venue selected
1.3.3 Deposits
1.3.4 Contract
1.3.5 Milestone 4: Completion of Venue Selection
1.4 Event Promotion
1.4.1 Posters
1.4.2 Social Media advertisement
1.4.3 Seminars
1.4.4 Milestone 5: Promotion Phase Completed
1.5 List of Audience
1.5.1 Students registration
1.5.2 Telephonic conversation with business experts
1.5.3 Listing of the Audience
1.5.4 Milestone 6: Audience Listing Completed
1.6 Risk Management
1.6.1 External Risks
1.6.2 Internal Risks
1.6.3 Risk mitigation activities
1.6.4 Milestone 7: Accomplishment of Risk Management Strategies
1.7 Project Evaluation
1.7.1 Monitoring
1.7.2 Auditing
1.7.3 Applying Changes
1.7.4 Milestone 8: Evaluation Completed
1.8 Project Closure
1.8.1 Score Card Collection
1.8.2 Calculation of total points
1.8.3 Identification of winners
1.8.4 Prize distribution
Table 1: List of Activities
1. C Technical Requirements
Technical requirements are another major objectives for the accomplishment of the
project constraints in an effective and efficient manner those will be altering the effect of the

STUDENT PRESENTATION COMPETITION
development and growth of the project. Following is the list of technical requirements for the
execution of the activities within the project:
A registration database that will be saving the data related to the individuals willing to
participate in the competition and their personal information. Users will be providing their
personal information for participating in the completion and this will be allowing easy access to
the individuals’ information and necessary data including counting and categories (Ward and
Peppard 2016).
CCTV will be needed for monitoring the venue of the event in manner to look after every
individual and activities and take necessary action against the unwanted or wanted activities.
This will be ensuring the security of the venue where the project is being delivered.
Social media pages will be needed for the promotional activities and ensuring that every
individual within the campus is well aware with the event that is about to be happening in the
college.
Telephone, email, and messaging applications and technologies will be needed in manner
to be connected with the volunteers and executives of the project. A radio system will also be
needed for the effective communication between the individuals during the execution of the
project and while accomplishing the activities at different phases such as venue decoration,
chairs establishment, and many more. These will be helpful in eliminating the communication
gap and that will be resulting in the better and high quality delivery of the event that will be
completely feasible according to the planning.
Computer systems and internet connection will be needed for the data recording
processes and other miscellaneous activities including sound, lighting, and other activities. This

STUDENT PRESENTATION COMPETITION
will allow the managers to keep track of every individual and their roles and responsibilities.
This will also be helpful in monitoring the development and growth of the project along with the
staffs growth and development and constantly monitor the individual growth and development.
Transporting system will be needed for delivering the arrangements in effective and
efficient manner and ensure that the resources are available enough for the project (Bajekal et al.
2017). This will ensure that the resources are being made available within the time and even
staffs can take benefit for saving time and contributing more on the successful deployment of the
event.
1. D Milestones
Sl. No.
Task Name Durati
on Start Finish
Prede
cessor
s
1 Milestone 1: Completion of requirement
Analysis 0 days Wed 4/4/18 Wed 4/4/18 4
2 Milestone 2: Completion of Amenities
analysis 0 days Fri 3/30/18 Fri 3/30/18 12
3 Milestone 3: Listing Audience
Completed 0 days Tue 4/10/18 Tue 4/10/18 16
4 Milestone 4: Completion of Venue Selection 0 days Mon
4/16/18 Mon 4/16/18 22
5 Milestone 5: Promotion Phase Completed 0 days Tue 4/24/18 Tue 4/24/18 27
6 Milestone 6: Audience Listing
Completed 0 days Fri 5/4/18 Fri 5/4/18 32
7 Milestone 7: Accomplishment of Risk
Management Strategies 0 days Thu 5/10/18 Thu 5/10/18 37
8 Milestone 8: Evaluation Completed 0 days Tue 5/15/18 Tue 5/15/18 42

STUDENT PRESENTATION COMPETITION
Table 2: List of Milestones
1. E Limitations and Exclusions
Following is the list of the limitations those cannot be extended or altered at any cost and
all the project constraints should be delivered considering these limitations:
Budget: The estimated budget of the project is £ 3000 and all the activities, milestones,
resource allocation and human power needs to be completed within this budget. The budget of
the project has been estimated accordingly and the specifics of the project will be delivered
within this budget without altering the quality of the project.
Schedule: The schedule of the project is for 49 days that can be reduced through applying
critical path analysis however; it cannot be extended for more than this schedule (Hernández et
al. 2016). Thus, the manager will have to follow the presented schedule strictly without lagging
in any factor for the delivery of the project in efficient and effective manner and of high quality.
Resources: The schedule and budget of the project has been limited within £ 3000 and 49
days that result in the limitation to the resources, as altering the resources will be affecting the
schedule and budget of the project.
Contingency Plan has been excluded from this project considering that the uncertainties
will not be happening and there will not be any delay in the project delivery (Teller and Kock
2013). It has been considered that there will not be any uncertainty within the project that will
need the additional financial help for the maintenance or project execution.
Task 2: WBS

Running head: STUDENT PRESENTATION COMPETITION
Figure 1: WBS for the Event
(Source: Created by Author)

Running head: STUDENT PRESENTATION COMPETITION
Activity List:
WBS Task Name Duration Start Finish Predec
essors
1 Student Presentation Competition 49 days
Mon
3/26/1
8
Thu 5/31/18
1.1 Event Requirements 24 days
Mon
3/26/1
8
Thu 4/26/18
1.1.1 Competition Objectives 1 day
Mon
3/26/1
8
Mon 3/26/18
1.1.2 Location for the Competition 6 days
Tue
3/27/1
8
Wed 4/4/18 3
1.1.3 Milestone 1: Completion of
requirement Analysis 0 days Wed
4/4/18 Wed 4/4/18 4
1.1.4 Amenities 23 days
Tue
3/27/1
8
Thu 4/26/18
1.1.4.1 Stage, Sound, Internet, and AV 7 days Thu
4/5/18 Fri 4/13/18 4
1.1.4.2 Beverages and Food Service 4 days
Tue
4/10/1
8
Thu 4/26/18 4
1.1.4.3 Catering 6 days
Fri
3/30/1
8
Mon 4/16/18 3
1.1.4.4 Parking place 3 days
Thu
4/12/1
8
Mon 4/16/18 4
1.1.4.5 Emergency Exit 3 days Thu
4/5/18 Mon 4/9/18 4
1.1.4.6 Hosting with entertainment 4 days Tue Fri 3/30/18 3

STUDENT PRESENTATION COMPETITION
3/27/1
8
1.1.4.7 Milestone 2: Completion of
Amenities analysis 0 days
Fri
3/30/1
8
Fri 3/30/18 12
1.2 Identification of audience list 7 days Mon
4/2/18 Tue 4/10/18
1.2.1 Academics from external
Universities 3 days Mon
4/2/18 Wed 4/4/18 12
1.2.2 Business Experts 4 days Thu
4/5/18 Tue 4/10/18 15
1.2.3 Milestone 3: Listing Audience
Completed 0 days
Tue
4/10/1
8
Tue 4/10/18 16
1.3 Venue Selection 26 days
Wed
4/11/1
8
Wed 5/16/18
1.3.1 Site visiting 14 days
Fri
4/13/1
8
Wed 5/16/18 16
1.3.2 Venue selected 2 days
Wed
4/11/1
8
Thu 4/12/18 16
1.3.3 Deposits 2 days
Tue
4/17/1
8
Tue 4/24/18 20
1.3.4 Contract 2 days
Fri
4/13/1
8
Mon 4/16/18 20
1.3.5 Milestone 4: Completion of Venue
Selection 0 days
Mon
4/16/1
8
Mon 4/16/18 22
1.4 Event Promotion 24 days
Tue
4/17/1
8
Fri 5/18/18

STUDENT PRESENTATION COMPETITION
1.4.1 Posters 3 days
Tue
4/17/1
8
Thu 4/19/18 22
1.4.2 Social Media advertisement 8 days
Wed
4/25/1
8
Fri 5/18/18 25
1.4.3 Seminars 3 days
Fri
4/20/1
8
Tue 4/24/18 25
1.4.4 Milestone 5: Promotion Phase
Completed 0 days
Tue
4/24/1
8
Tue 4/24/18 27
1.5 List of Audience 20 days
Wed
4/25/1
8
Tue 5/22/18
1.5.1 Students registration 7 days
Wed
4/25/1
8
Thu 5/3/18 27
1.5.2 Telephonic conversation with
business experts 7 days Fri
5/4/18 Tue 5/22/18 30
1.5.3 Listing of the Audience 1 day Fri
5/4/18 Fri 5/4/18 30
1.5.4 Milestone 6: Audience Listing
Completed 0 days Fri
5/4/18 Fri 5/4/18 32
1.6 Risk Management 15 days Mon
5/7/18 Fri 5/25/18
1.6.1 External Risks 3 days
Fri
5/18/1
8
Tue 5/22/18 32
1.6.2 Internal Risks 3 days
Wed
5/23/1
8
Fri 5/25/18 32
1.6.3 Risk mitigation activities 4 days Mon
5/7/18 Thu 5/10/18 32
1.6.4 Milestone 7: Accomplishment of 0 days Thu Thu 5/10/18 37

STUDENT PRESENTATION COMPETITION
Risk Management Strategies 5/10/1
8
1.7 Project Evaluation 14 days
Fri
5/11/1
8
Wed 5/30/18
1.7.1 Monitoring 4 days
Wed
5/23/1
8
Tue 5/29/18 37
1.7.2 Auditing 2 days
Fri
5/25/1
8
Wed 5/30/18 37
1.7.3 Applying Changes 3 days
Fri
5/11/1
8
Tue 5/15/18 37
1.7.4 Milestone 8: Evaluation
Completed 0 days
Tue
5/15/1
8
Tue 5/15/18 42
1.8 Project Closure 12 days
Wed
5/16/1
8
Thu 5/31/18
1.8.1 Score Card Collection 1 day
Wed
5/16/1
8
Wed 5/16/18 42
1.8.2 Calculation of total points 1 day
Thu
5/17/1
8
Thu 5/17/18 45
1.8.3 Identification of winners 3 days
Fri
5/18/1
8
Thu 5/31/18 45
1.8.4 Prize distribution 1 day
Mon
5/21/1
8
Mon 5/21/18 45
Table 3: list of Activities and Schedule

STUDENT PRESENTATION COMPETITION
Task 3: Project Plan
3. A Gantt Chart
Figure 2: Gantt Chart
(Source: Created by Author)
3. B Budget:
WBS Task Name Duration Predecessors Resource Names Cost
1 Student Presentation Competition 49 days £3,020.00
1.1 Event Requirements 24 days £1,572.00

STUDENT PRESENTATION COMPETITION
1.1.1 Competition Objectives 1 day
Event Planner,
Project Manager,
Promotional
Manager
£40.00
1.1.2 Location for the Competition 6 days 3
Event Planner,
Human Labour,
Project Manager,
Resource Manager
£144.00
1.1.3 Milestone 1: Completion of
requirement Analysis 0 days 4 £0.00
1.1.4 Amenities 23 days £1,388.00
1.1.4.1 Stage, Sound, Internet, and
AV 7 days 4
Lighting,
Miscellaneous,
Resource
Manager, Sound,
Volunteers
£363.00
1.1.4.2 Beverages and Food
Service 4 days 4
Human Labour,
Miscellaneous,
Resource Manager
£243.00
1.1.4.3 Catering 6 days 3
Human Labour,
Miscellaneous,
Resource Manager
£267.00
1.1.4.4 Parking place 3 days 4 Human Labor,
Lighting £64.00
1.1.4.5 Emergency Exit 3 days 4
Human Labor,
Lighting,
Miscellaneous[1]
£291.00
1.1.4.6 Hosting with entertainment 4 days 3
Project Manager,
Promotional
Manager,
Resource Manager
£160.00
1.1.4.7 Milestone 2: Completion of 0 days 12 £0.00

STUDENT PRESENTATION COMPETITION
Amenities analysis
1.2 Identification of audience list 7 days £112.00
1.2.1 Academics from external
Universities 3 days 12 Volunteers £48.00
1.2.2 Business Experts 4 days 15 Volunteers £64.00
1.2.3 Milestone 3: Listing
Audience Completed 0 days 16 £0.00
1.3 Venue Selection 26 days £200.00
1.3.1 Site visiting 14 days 16 Event Planner,
Resource Manager £112.00
1.3.2 Venue selected 2 days 16 Event Planner,
Resource Manager £32.00
1.3.3 Deposits 2 days 20 Event Planner,
Project Manager £24.00
1.3.4 Contract 2 days 20 Project Manager £32.00
1.3.5 Milestone 4: Completion of
Venue Selection 0 days 22 £0.00
1.4 Event Promotion 24 days £288.00
1.4.1 Posters 3 days 22
Promotional
Manager,
Resource Manager
£72.00
1.4.2 Social Media advertisement 8 days 25
Promotional
Manager,
Resource Manager
£96.00
1.4.3 Seminars 3 days 25
Promotional
Manager,
Resource
Manager,
Volunteers
£120.00

STUDENT PRESENTATION COMPETITION
1.4.4 Milestone 5: Promotion
Phase Completed 0 days 27 £0.00
1.5 List of Audience 20 days £264.00
1.5.1 Students registration 7 days 27 Event Planner,
Project Manager £168.00
1.5.2 Telephonic conversation with
business experts 7 days 30 Event Planner,
Resource Manager £64.00
1.5.3 Listing of the Audience 1 day 30
Promotional
Manager,
Volunteers
£32.00
1.5.4 Milestone 6: Audience
Listing Completed 0 days 32 £0.00
1.6 Risk Management 15 days £304.00
1.6.1 External Risks 3 days 32 Event Planner,
Project Manager £72.00
1.6.2 Internal Risks 3 days 32 Event Planner,
Project Manager £72.00
1.6.3 Risk mitigation activities 4 days 32
Event Planner,
Project Manager,
Volunteers
£160.00
1.6.4
Milestone 7:
Accomplishment of Risk
Management Strategies
0 days 37 £0.00
1.7 Project Evaluation 14 days £144.00
1.7.1 Monitoring 4 days 37 Project Manager,
Resource Manager £48.00
1.7.2 Auditing 2 days 37 Project Manager,
Resource Manager £24.00
1.7.3 Applying Changes 3 days 37 Project Manager, £72.00

STUDENT PRESENTATION COMPETITION
Resource Manager
1.7.4 Milestone 8: Evaluation
Completed 0 days 42 £0.00
1.8 Project Closure 12 days £136.00
1.8.1 Score Card Collection 1 day 42
Event Planner,
Project Manager,
Volunteers
£40.00
1.8.2 Calculation of total points 1 day 45
Event Planner,
Project Manager,
Volunteers
£40.00
1.8.3 Identification of winners 3 days 45
Event Planner,
Project Manager,
Volunteers
£40.00
1.8.4 Prize distribution 1 day 45 Volunteers £16.00

Running head: STUDENT PRESENTATION COMPETITION
3. B Network Diagram
Figure 3: Network Diagram

STUDENT PRESENTATION COMPETITION
(Source: Created by Author)

Running head: STUDENT PRESENTATION COMPETITION
Task 4: Stakeholder Management
Abbreviations used for the following table are V H – Very High, H – High, M – Medium, and L
– Low
Sl.
No.
Stakeholder Interest Impac
t
Roles Responsibilities
1 Project
Manager
H V H Project manager will be
handling the activities and
actions involved in the
project considering every
other stakeholder (rehab
and Ructhi 2017). His role
will be to deliver the
project successfully
His or her responsibility
will be manage the roles
and responsibilities of
every other stakeholder
and make proper and
effective communication
with them for the
accomplishment of the
activities associated with
this event
2 Student V H V H The event will be
organized by the students
for the students and
business experts and it is
their role to execute the
presentation in an
Successfully manage the
project even after lacking
in some resources and
corporate with the project
executives will be their
responsibility (Cresswell,

STUDENT PRESENTATION COMPETITION
effective and efficient
manner
Bates and Sheikh 2013).
Keeping the audience
involved towards the on-
going activities will be
their responsibility
3 Event
Planner
M M Event planner will be
playing his or her role in
delivering the best
approach towards the
accomplishment of the
project constraints as
explained in the above
report.
Their responsibility is to
consider every aspect of
the project t and plan
accordingly within the
estimated budget and
schedule of the project
(Nazri et al. 2018). his or
her will be responsible
for designing the path for
the project on which
every objective of the
report will be
accomplished
4 Resource
Manager
L H His or her role will be
make all the arrangements
of the resources needed
for the execution and
successful delivery of the
It is his or her
responsibility to manage
the quality of the
resources and make sure
that the resources neither

STUDENT PRESENTATION COMPETITION
project. Resource
manager will be collecting
materials and resources
from the supplier.
lack not overdosed for the
project, as resources are
the critical factor for the
budget of the overall
project.
5 Promotional
Manager
L M Promotional manager will
be taking care of the
sector of the promotion of
the event among the
students and other
business experts
(Trendowicz and Jeffery
2014).
Everyone is well aware
with the event and what
is about to be happened
within the campus is the
responsibility of the
promotional manager.
6 Volunteers M H Volunteers will be
managing the activities
associated with the stage
events and relate all the
necessary resources with
the audiences
Volunteers will be
responsible for managing
the needs and
requirements of the
audiences and manage
the needed resources and
activities for making
them comfortable at the
event

STUDENT PRESENTATION COMPETITION
7 Greenwich
University
Executives
L L The executives of the
Greenwich University
will be allowing the
managers to execute the
event and do the
necessary decision-
making actions in manner
to initiate the project.
Executives’ responsibility
will be take the decisions
who are beneficial for
both the event and the
university and manage
the reputation of the
university among other
universities (Baskerville
and Wood-Harper 2016).
8 External
University
experts
H M These experts will be
taking part in the event as
a participant and
comparing the
presentations presented by
the students and provide
them marks accordingly.
They will be selecting the
students responsible for
winning the awards.
Their responsibility will
be to take fair decision
and ensure that the
deserving student
receives the award and
bring out the innovation
and ideas presented by
them
9 Business
Executives
H H Business executives’ role
will be same as that of the
university experts and
take decision in
Their responsibility will
to bring out the best from
the students and promote
them in later life through

STUDENT PRESENTATION COMPETITION
association with the
university experts and
present a fair decision
(Rjaibi et al. 2013)
giving chances to them to
be ahead in future.
Task 5: Risk Management
Sl.
No
Risk Description Impac
t
Priority Mitigation
1 Financial
Loss
The project might lack
financially if not
managed in an effective
and efficient way and
thus, it could possibly
affect the whole project
V H V H The project should be
handled by a well
educated individual
through the
consideration of all the
aspects as gathered
from the academics.
Proper and effective
procedures such as
Gantt chart, and other
scheduling tools could
lead to the
management of the
finance in proper and

STUDENT PRESENTATION COMPETITION
precise manner.
2 Loss of
Reputation
If the event is not
organized in proper and
effective way, the
audience might not feel
good and thus, it will be
affecting the reputation
of the University
M H All the project
constraints and
facilities related to the
audience and the
individuals asked for
attending the event
could be a possible
effective manner for
keeping the good
reputation among them
3 Facilities
Damaging
Facilities should be
taken good care and all
the managers should
take care of the facilities
being promised and
specially take a good
care of the audience
L H Resource manager and
volunteers should
always consider the
facilities as the highest
priority and it should
be delivered in an
effective and efficient
manner. Regular
monitoring and
auditing will be
ensuring that high
quality facilities are

STUDENT PRESENTATION COMPETITION
being delivered to the
audiences (Gregor et
al. 2016)
4 Injury to
Volunteers
There are several
activities included in the
event organization and
volunteers approaching
for the contribution in
the event could possibly
get injured and thus, this
could affect the sector of
work they were assigned
to
H M Special care taking
should be given on the
safety of the
volunteers through
always keeping the
availability of the first
aid tool, safety belts
and other similar
measures
5 Loss of
equipment
Equipment could be
stolen or lost while
executing the event that
means, several extra
time will be spend on
looking for the
equipment and thus, will
be affecting the budget
of the project (Bērziša et
al. 2015)
H L The volunteers and
other workers engage
with the physical
activities should
consider the tool as
one of the priority for
the accomplishment of
the work they are
about to do. There
should be availability

STUDENT PRESENTATION COMPETITION
of the second option
for the tools in manner
to eliminate this risk
6 Over stressed
worker
Lack in staffs and
volunteers will lead to
the volunteers and
workers to be
overstressed and this
could affect the quality
of the establishment
being proposed for the
event
V H H Sufficient labours
should be appointed
for the
accomplishment of the
objectives and goals of
the activities involved
in the event
management and the
work should be
distributed evenly
among the workers,
staffs, and volunteers.
This will be helpful in
saving the staffs from
over stress
7 Increase in the
deadline
Delay in single activity
will be reflected in the
overall execution of the
project and thus, will be
affecting the whole
H H Proper and effective
tools should be used
for the exact
prediction and
estimation of the

STUDENT PRESENTATION COMPETITION
project execution, which
is a major lack in the
deployment of the
project
schedules linked with
the activities and
proper attention should
be provided on
accomplishing the
activities of the project
within the expected
deadline.
8 Legal
Procedures
and
agreements
It is important to
complete paper works
before making any
agreement while making
deposits or paying
advance as without legal
papers, the supplier
might move backward
and thus, affect the
whole project in
negative manner
L M Proper paper work
while making
agreements with the
suppliers would be
helpful in ensuring
that the suppliers will
not turn their back in
the middle of the
execution of the
project (Stone et al.
2017). Thus, ensures
that the project will be
delivered in an
effective and efficient
manner allowing every

STUDENT PRESENTATION COMPETITION
activities to be
accomplished
9 Natural
Disaster
Disasters such as
earthquake, raining,
cyclones and others are
capable of affecting the
whole set up of the
event and could possibly
destroy the whole event
venue and will be
resulting in the loss of
life and money
V L H Proper arrangements
could possible
minimize the impact
of these disasters
however; there are not
sure mitigation process
for such unwanted
occurrences. Despite
of this proper care
should be given in the
areas, which are prone
to such natural
incidents
10 Audience
comfort
For getting better
responses from the
audience. It is important
to look after their
comfort zone and
provide them needed
resources and facilities
(Thakurta 2013)
M VL Proper sitting
arrangement, well
music, proper lighting,
and sufficient food and
beverages are the
effective measures to
manage the comfort
zone of the audiences

STUDENT PRESENTATION COMPETITION
and these are helpful
in getting proper
responses from them
11 Senior Citizen
and Child
facilities
Event is open for every
individual and senior
citizens are always
welcome for their
expertise point of view
and it is necessary to
make special
arrangements for them
considering every
possible facility
M M Wheel chair facilities,
extra entrances,
separate sitting
arrangements are some
of the possible
mitigating strategies
for ensuring that the
loss is minimum due
to this risk (Highsmith
2013)
12 Fire or other
Accidents
Accidents are the
uncertainties those could
possibly affect the
overall output of the
project. there are the
possibilities of fire and
other accidents those
could occur eventually
and thus, affecting the
whole planned project
L V H Fire extinguishing
system, a separate
team for such incident,
and contingency plant
are the effective
measures for
eliminating the risks
generated through
these unwanted

STUDENT PRESENTATION COMPETITION
(McNeil, Frey and
Embrechts 2016)
accidental events
5. A Risk Severity Matrix
Probability
Very High R 6 R 1
High R 5 R 4 R 7
Medium R 10 R 11 R 2
Low R 8 R 3 R 12
Very Low R 9
Severity Very Low Low Medium High Very High
Task 6: Project Evaluation
It is a crucial factor for the successful deployment of the event program as it is very
important to regularly monitor, audit and make changes during the development of the project in
manner to get better output of the organized event (Small et al. 2017). Following is the list of the
sectors those need special considerations while auditing the risks during an event:
Venue evaluation: Venue should be well evaluated even if it has been used earlier or
being used for the first time considering the arrangements and the strength of the audience
coming at that venue. There should be proper entrance and exit system including the parking
place for the transport arriving at the venue (Buede and Miller 2016). The venue should be well
connected to the main route in manner to allowing the audience to reach the destination without

STUDENT PRESENTATION COMPETITION
any chaos. There should be separate spaces for the sectors needed for the execution of the event
such as storeroom for food and beverages, first aid, extra resources, and many more.
Observing the behaviours of similar event: Past experiences are always helpful for the
consideration of the events those could possibly occur during the execution of the event. It is also
helpful in predicting the behaviour of the participants, that how they interact with such events.
This will be helpful in delivering a high quality project through ensuring that the predictions
might occur and mitigation procedures are ready to be executed.
Reviewing Policies, event management systems, and procedures: these are another
effect measure for evaluating the growth of the project and allowing the managers to
effectively deploy the project. It should be made sure that the every activity is going as
per the planning and finally the project could be delivered as expected (Morris 2013).
Interviewing the event Personnel: every individual standing for the volunteer should be
interviewed before assigning roles and responsibilities in manner to make sure that they have
proper idea about the event. This will make sure that chosen candidate are capable of handling
the work load and pressure involved in this event.
Following are some of the techniques that could be helpful in ensuring that the evaluation has
been accomplished in an effective and efficient manner and the project will be ultimately
delivered in better and precise manner:
Risk severity matrix as presented in the above report: Risk prioritization in manner to
eliminate the risks causing highest effect to the project should be executed primarily and less
emphasis could be given on the risks causing less effect on the project (Plante et al. 2017).

STUDENT PRESENTATION COMPETITION
Preparing checklist of all the activities involved in the risk management strategies and
execute every object for the mitigation of the risks those have capability to eliminate every
possible risks from the event.
Contingency Plan can be another helpful measure as a second solution for the raising
problem and ensuring that enough backup is available for the damages caused by the certain
risks (Pinkerton, Pickett and Motahari 2017).
Conclusion
Based on the above report t can be concluded that the mentioned activities can be helpful
in accomplishing the objectives and goals of the project if monitored and executed under proper
guidance with leadership skills. It is important to follow the presented schedule and budget
strictly in manner to make the event successful and collect necessary output from the project.
This report presents all the aspects related to the successful organising the event within the
college campus. The above mentioned stakeholder management strategies can be helpful in
making proper communication among the stakeholders and consider the aspects of every
individual associated with the project. The stated risk management strategies are helpful in
managing the positive output of the report and deliver them in precise and accurate manner
within the expected schedule and the budget. The activities mentioned above are necessary
consideration for the successful accomplishment of the project in an effective and efficient
manner. Monitoring and evaluation is another crucial factor for measuring the development of
the project and keeping it on the expected track. It is an important factor to consider all the
activities and accomplishment of those activities within the budget and schedule of the project
and related to the theme of the event in manner to manage the realistic effect to the event. Some