Project Management Plan

This project management plan outlines the governance structure, reporting requirements, stakeholder management, and related projects for developing employment pathways for the Sudanese community in Western Australia. It also includes a risk management plan and a quality management plan. The project aims to increase job opportunities and resolve issues faced by the Sudanese community.

<Project Title>
Project Management Plan
Version: <n.n> Date: <dd-mm-yyyy>
1 | P a g e

Table of content
s
1 Project Management Plan...........................................................................................................
1.1 Governance......................................................................................................................
1.2 Reporting Requirements...................................................................................................
1.3 Stakeholder Management & Communication....................................................................
1.4 Related Projects................................................................................................................
2 Risk Management Plan...............................................................................................................
3 Quality Management Plan...........................................................................................................
4 Project Closure & Outcome Realisation....................................................................................
5. Appendices...............................................................................................................................
5.1 Appendix A:Budget Analysis...........................................................................................
5.2Appendix B: Stakeholder Analysis...................................................................................
5.3Appendix C: Risk Register...............................................................................................
2 | P a g e

1 Project Management Plan
1.1 Governance
The people who are mainly selected in order to perform the functions for developing proper
employment pathways for Sudanese community in Western Australia is reflected with the
help of proper governance structure. It is found that proper governance structure helps in
providing oversight function that must be aligned with the organization’s governance model
that generally encompasses the entire lifecycle of the project. It helps in providing the
project manager as well as project team, proper structure, processes as well as decision
making tools in order to manage as well as control the project while making sure that the
delivery of the project can be done successfully. The table that is provided below reflects on
the stakeholders who are mainly associated with the project.
Role Responsibilities
Project manager A project manager is the person who takes
the entire responsibility of imitating
planning, designing, executing as well as
monitoring the progress of the project so
that proper employment pathways can be
created for the communities of Sudanese
community in Western Australia.
Project planner The project planner is mainly responsible
for properly planning as well as scheduling
various project workloads and analyzes the
project related information for preparing the
status report of the project.
Project sponsor The project sponsor is the individual who
takes the entire responsibility managing the
day to day operations of the project for
making sure that the resources takes the
entire responsibility of making the project
successful.
HR department The HR department engages in increasing
the job opportunities for the people of
Sudanese community in Western Australia
so that the problems that they are facing
can be resolved quite effectively.
Trainer The trainer will take the responsibility of
arranging vocational training for students of
western Australia who are from Sudanese
community so that they can gain proper
professional knowledge as well as skills
that are mainly associated with the project.
1.2 Reporting Requirements
The reporting requirements that are mainly needed for increasing the employment
pathways for Sudanese community in Western Australia are generally reflected in the table
below:
3 | P a g e

Reported by To whom Reporting
requirements
Frequency Format
Project manager Sponsor The project manager
presented the status
report of the project to
the project sponsors.
Monthly Written and
verbal
Project planner Project team The project planner
reflected that the
issues that the project
team mainly faces in
completing the work of
the project
Monthly Written and
verbal
Project team
leader
Financial
manager
The project team
leader generally
reflected the problems
that are associated
with the project budget
When
needed
Written and
verbal
Project manager Project team The project manager
reflected the project
plan and the business
case in order to
elaborate the main
objectives of the
project so that the
project team can be
able to perform well in
the project.
Once Written and
verbal
1.3 Stakeholder Management & Communication
The stakeholder management and communication plan for the project is generally
reflected in the table below:
Name of
stakeholder
and
position
(internal or
external).
Role in project
management process
Issues or
concerns
raised.
Method of
communication
When &
how
often
Project
manager
The project managers
takes the entire
responsibility of the project
starting from the project
initiation phase to the
closure phase with the
objective of employment
path development for the
Sudanese community
people in western Australia.
The project
manager
faces the
problem of
schedule
slippage.
Email, face to
face
When
required
Suppliers The suppliers takes the The Email, face to Monthly
4 | P a g e

entire responsibility of
supplying the materials as
well as resources that are
generally required for
developing the employment
pathways for the Sudanese
community.
suppliers
faces issues
in supplying
the needed
materials on
time.
face
Hr manager The HR department
engages in increasing the
job opportunities for the
people of Sudanese
community in Western
Australia so that the
problems that they are
facing can be resolved quite
effectively.
The HR
manager
faces issues
in recruiting
the people of
Sudanese
community
in Western
Australia.
Email, face to
face
Monthly
Trainer The trainer will take the
responsibility of arranging
vocational training for
students of western
Australia who are from
Sudanese community so
that they can gain proper
professional knowledge as
well as skills that are mainly
associated with the project.
The trainer
faces
financial
issues in
arranging
vocational
training.
Email, face to
face
When
needed
Financial
manager
The financial manager
manages the budget that is
needed for executing the
entire work of the project
quite successfully for
avoiding financial problems.
The financial
manager
faces
financial
issues due
to improper
management
of project
budget.
Email, face to
face
Monthly
1.4 Related Projects
It is found that the development of employment pathways for Sudanese community in
Western Australia is not dependent on the outcome of any other projects. However, it is
found that the entire project is mainly dependent on donations as huge amount of money is
generally required in order to execute the work of the project quite successfully. Moreover, it
is found that proper funding in this particular project will generally help the project team in
increasing the job opportunities for the people of Sudanese community.
5 | P a g e

2 Risk Management Plan
The risk management plan that is mainly created for developing employment opportunities
for the people of Sudanese community in western Australia are generally reflected in the
table below:
Ris
k Id
Risk Descriptio
n
Impact Probabilit
y
Mitigation Responsibl
e
1 Schedule
slippage
If the
project
manager is
unable to
manage the
schedule of
the project
then it can
cause delay
within the
project.
High High Tracking the
schedule
effectively
can resolve
the
problems
and issues
that are
related with
the project.
Project
manager
2 Lack of
budget
If the
budget of
the project
are not
managed
properly
then the
chances of
occurring
financial
issues are
quite high
High High It is quite
necessary to
resolve the
financial
challenges
of the
project
effectively.
Financial
manager
3 Inexperience
d team
members
If the
project
team
members
are not
experience
d then they
are unable
to complete
the work
associated
Mediu
m
High Proper
facility of
training
should be
provided to
the project
team
members
HR manager

with the
project.
4 Improper
management
If the entire
project is
not
managed
then it can
cause
number of
issues in
managing
the project
Mediu
m
Medium Use of
project
managemen
t strategies
are quite
helpful in
managing
the project
quite
effectively.
HR manager
5 Improper
training
facility
Due to
improper
training
facility the
people of
Sudanese
community
are facing
employmen
t issues.
High High It is
necessary to
arrange
vocational
training
facility for
the project
team
members.
Trainer
3 Quality Management Plan
The quality management plan that is mainly created for developing employment
opportunities for the people of Sudanese community in western Australia are generally
reflected in the table below:
DELIVER
ABLE
PERFORM
ANCE
INDICATO
R
MEASU
RE
MONITO
RING
TARGET COMPLE
TION
DATE
ACCOUNTA
BILITY
Improvem
ent of
language
issues
If the
language
related
issues get
resolved
then it can
be indicated
that the
Feedbac
k from
the
people
of
Sudanes
e
commun
The
volunteer
s
monitors
the
language
issue
Improve
ment of
language
issues by
45%
among
the
people of
23-01-20 Risk
management
department
<Project Title>: Project Business Plan – Version 0.A Page 7

project is
progressing
properly.
ity Sudanes
e
communi
ty
Providing
business
support
Rising
business
support in
Western
Australia
Feedbac
k from
the
people
of
Sudanes
e
commun
ity
Checking
the
support
provided
in the last
6 months
Providing
minimum
50%
support
to the
business
for
increasin
g job
opportuni
ties.
24-01-20 Operational
manager
Increasing
recognition
of skills
If the skills
of
Sudanese
community
are
recognized
properly.
Rising
job
opportun
ities for
the
people
of
Sudanes
e
commun
ity
Conductin
g survey.
The rate
of skill
recogniti
on must
be
improved
.
09-07-20 Education
department
Developin
g job
market
If proper job
market is
generally
developed
Rising
job
opportun
ities for
the
people
of
Sudanes
e
commun
ity
Conductin
g survey
The rate
of job in
the
market
must be
increase
d by 35%
18-02-21 Marketing
manager
Providing
vocational
training
If proper
facility of
vocational
training is
provided to
the people
of
Sudanese
community
If the
people
of
Sudanes
e
commun
ity are
trained
Observati
on
The
people of
Sudanes
e
communi
ty must
get job
as per
their
skills that
they
gained
through
training
18-02-21 Trainer
<Project Title>: Project Business Plan – Version 0.A Page 8

4 Project Closure & Outcome Realisation
It is found that the project that is conducted helps in increasing job opportunities for the
people of Sudanese community. In addition to this, the problem that are faced by Sudanese
community get resolved. In addition to this, the project also helps in reducing language
issues and assists in improving job opportunities by providing vocational training to the
school students. Moreover, the activities that are conducted in the project needs to be close
out. The closure report of the project is reflected below:
Deliverables Sign off date Who
Development of business case Thu 18-04-19 Project manager
Undertaking feasibility study Mon 06-05-19 Financial manager
Establishing project charter Mon 20-05-19 Project manager
Appointing team members Wed 05-06-19 HR manager
Development of project plan Fri 21-06-19 Project planner
Development of resource plan Fri 12-07-19 HR manager
Development of financial plan Thu 25-07-19 Financial manager
Quality plan development Thu 08-08-19 HR manager
Risk management plan Tue 27-08-19 Project planner
Improving the language issues Thu 23-01-20 Risk management team
Providing small business support Thu 19-03-20 Operational manager,
Material cost[1]
Removing cultural misunderstanding in
the workplace Thu 01-10-20 Risk management team
Ways for recognition of qualification
skills Thu 09-07-20 Education department
Development of work health and safety
policies Thu 26-11-20 Health and safety
department
Arranging the facility of vocational
training Thu 18-02-21 Trainer, Organizer,
Additional cost[1]
Providing financial literacy course Thu 13-05-21 Financial manager, Co-
ordinator
Developing better job market Thu 18-02-21 Marketing manager, HR
department
Developing higher education institution Thu 08-07-21 Education department,
Equipment cost[1]
Develop an apprenticeship and
vocational program Thu 15-04-21 Trainer
Post project review Thu 13-05-21 Project manager
Stakeholder sign off Thu 27-05-21 Project planner
Documentation Thu 24-06-21 Project manager
5. Appendices
Project NameTitle>
Project Business Plan – Version No: <n.n> Date: <dd-mm-yyyy>
<Project Title>: Project Business Plan – Version 0.A Page 9

5.1 Appendix A:Budget Analysis
WBS Task Name Duration Resource Names Cost
0
Development of pathways to
employment for Sudanese
community in Western
Australia
595 days $ 622,760.00
1 Initiation phase 49 days $ 17,680.00
1.1 Development of business
case 15 days Project manager $ 6,000.00
1.2 Undertaking feasibility study 12 days Financial manager $ 3,840.00
1.3 Establishing project charter 10 days Project manager $ 4,000.00
1.4 Appointing team members 12 days HR manager $ 3,840.00
1.5 Milestone 1:Completion of
initiation phase 0 days $ 0.00
2 Planning phase 59 days $ 19,880.00
2.1 Development of project plan 12 days Project planner $ 4,320.00
2.2 Development of resource
plan 15 days HR manager $ 4,800.00
2.3 Development of financial
plan 9 days Financial manager $ 2,880.00
2.4 Quality plan development 10 days HR manager $ 3,200.00
2.5 Risk management plan 13 days Project planner $ 4,680.00
2.6 Milestone 2:Completion of
planning phase 0 days $ 0.00
3 Execution phase 500 days $ 565,600.00
3.1 Improving the language
issues 6 mons Risk management
team $ 38,400.00
3.2 Providing small business
support 2 mons Operational manager,
Material cost[1] $ 114,400.00
3.3
Removing cultural
misunderstanding in the
workplace
7 mons Risk management
team $ 44,800.00
3.4 Ways for recognition of
qualification skills 4 mons Education department $ 28,800.00
3.5 Development of work health
and safety policies 2 mons Health and safety
department $ 12,800.00
3.6
Developing ways for
resolving the problem of
unemployment
160 days $ 326,400.00
3.6.1 Arranging the facility of
vocational training 3 mons Trainer, Organizer,
Additional cost[1] $ 108,400.00
3.6.2 Providing financial literacy
course 3 mons Financial manager,
Co-ordinator $ 38,400.00
3.6.3 Developing better job
market 3 mons Marketing manager,
HR department $ 40,800.00
3.6.4 Developing higher
education institution 5 mons Education department,
Equipment cost[1] $ 126,000.00
<Project Title>: Project Business Plan – Version 0.A Page 10

3.6.5
Develop an
apprenticeship and vocational
program
2 mons Trainer $ 12,800.00
3.7 Milestone 3: Completion of
execution phase 0 days $ 0.00
4 Closure phase 50 days $ 19,600.00
4.1 Post project review 1 mon Project manager $ 8,000.00
4.2 Stakeholder sign off 10 days Project planner $ 3,600.00
4.3 Documentation 1 mon Project manager $ 8,000.00
4.4 Milestone 4:Completion of
closure phase 0 days $ 0.00
<Project Title>: Project Business Plan – Version 0.A Page 11

Project NameTitle>
Project Business Plan – Version No: <n.n> Date: <dd-mm-yyyy>
5.2Appendix B: Stakeholder Analysis
#Ref Code Stake-holder
Key
or
Non Key
Nature of stake holding Key issues for
project
Engagement and
commitment process Planned action detailed in? Who?
1 Project manager Key Managing the activities of the
project
Project get
delayed Project site  Gantt chart
 WBS
Project planner
2 Trainer Key Provides vocational training Improper
arrangement
for training
facility
Project site Training manual Project Manager
3 HR manager Key Increases job opportunities for the
people of Sudanese community in
Western Australia.
Improper
management of
project
Meeting Weekly report Upper management
4 Financial manager Key Manages the budget of the project. Improper budget
management
Meeting Financial report Project manager
5. Sponsor Key Provides sponsorship to the project
for increasing employment
opportunities.
Lack of budget
due to
inappropriate
Meeting Project charter Project manager

Error! No text of specified style in document.
sponsorship.
Project NameTitle>
Project Business Plan – Version No: <n.n> Date: <dd-mm-yyyy>
5.3Appendix C: Risk Register
Category
ID
Risk
description
Consequence
rating
Likelihood
rating
Existing
controls
Mitigation
actions
Risk level
Risk priority
Risk owner
Risk rating
after treatment
Review date
Provide a
unique ID
no.
Describe the risk & impact on org. e.g.
serious
e.g.
likely
Any existing management /
treatment control already in
place
Specify planned strategies.
May be
preventative or contingency
e.g.
high
e.g.
1
e.g. Name of
person &
position
e.g. high
to low Date
1
Delay: If the managers of the project are
unable to manage the project schedule then it
generally cause delay within the project. Serious Likely Proper management off
project schedule
Tracking the schedule
effectively can resolve the
problems and issues that are
related with the project.
High 4
Project
manager
High 20.02.21
2
Financial problem: If the project managers
are unable to manage the project budget then
the chances of occurring financial issues are
quite high
Serious Likely
Tracking the budget on a
weekly basis for avoiding
further financial issues
It is quite necessary to
resolve the financial
challenges of the project
effectively.
High 5
Financial
manager
High 30-06-21
<Project Title> Project Business Plan
Version <n.n, dd-mm-yyyy>
Page 13

Error! No text of specified style in document.
3
Inexperienced team: Due to improper
experience of the project team they are
unable to complete the work associated with
the project on time and within budget
Likely Likely
Training facility must be
arranged for the students of
Sudanese community.
Proper facility of training
should be provided to the
project team members Medium 3
HR manager
Medium 22-07-20
4
Improper management: If the entire project
is not managed then it can cause number of
issues in managing the project Unlikely Likely
Utilization of proper project
management strategies are
helpful in resolving issues.
Use of project management
strategies are quite helpful in
managing the project quite
effectively.
Medium 3
HR manager
Medium 24-12-19
5
Inappropriate training: Due to improper
training facility the people of Sudanese
community are facing employment issues. Serious Likely
Vocational training facility
must be provided to the
team.
It is necessary to arrange
vocational training facility for
the project team members. High 5
Trainer
High 24-03-21
<Project Title> Project Business Plan
Version <n.n, dd-mm-yyyy>
Page 14

Bibliography
Andersen, E.S., 2016. Do project managers have different perspectives on project
management?. International Journal of Project Management, 34(1), pp.58-65.
Archibald, R.D. and Archibald, S., 2016. Leading and Managing Innovation: What Every Executive Team
Must Know about Project, Program, and Portfolio Management. Auerbach Publications.
Badewi, A., 2016. The impact of project management (PM) and benefits management (BM) practices on
project success: Towards developing a project benefits governance framework. International Journal of
Project Management, 34(4), pp.761-778.
Bi, H.L., Jia, X., Lu, F.Q. and Huang, M., 2017. Schedule risk management of it outsourcing project using
negotiation mechanism. In Proceedings of the 23rd International Conference on Industrial Engineering and
Engineering Management 2016 (pp. 29-33). Atlantis Press, Paris.
Conforto, E.C., Amaral, D.C., da Silva, S.L., Di Felippo, A. and Kamikawachi, D.S.L., 2016. The agility
construct on project management theory. International Journal of Project Management, 34(4), pp.660-674.
Hornstein, H.A., 2015. The integration of project management and organizational change management is
now a necessity. International Journal of Project Management, 33(2), pp.291-298.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project
success in different project governance contexts. International Journal of Project Management, 33(6),
pp.1377-1392.
Kaiser, M.G., El Arbi, F. and Ahlemann, F., 2015. Successful project portfolio management beyond project
selection techniques: Understanding the role of structural alignment. International Journal of Project
Management, 33(1), pp.126-139.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling,
and controlling. John Wiley & Sons.

Error! No text of specified style in document.
Kivilä, J., Martinsuo, M. and Vuorinen, L., 2017. Sustainable project management through project control in
infrastructure projects. International Journal of Project Management, 35(6), pp.1167-1183.
Milosevic, D.Z. and Martinelli, R.J., 2016. Project management toolbox: tools and techniques for the
practicing project manager. John Wiley & Sons.
Ramazani, J. and Jergeas, G., 2015. Project managers and the journey from good to great: The benefits of
investment in project management training and education. International Journal of Project
Management, 33(1), pp.41-52.
Samset, K. and Volden, G.H., 2016. Front-end definition of projects: Ten paradoxes and some reflections
regarding project management and project governance. International Journal of Project
Management, 34(2), pp.297-313.
Serra, C.E.M. and Kunc, M., 2015. Benefits realisation management and its influence on project success
and on the execution of business strategies. International Journal of Project Management, 33(1), pp.53-66.
Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a
critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.
Todorović, M.L., Petrović, D.Č., Mihić, M.M., Obradović, V.L. and Bushuyev, S.D., 2015. Project success
analysis framework: A knowledge-based approach in project management. International Journal of Project
Management, 33(4), pp.772-783.
Zheng, X., Le, Y., Chan, A.P., Hu, Y. and Li, Y., 2016. Review of the application of social network analysis
(SNA) in construction project management research. International journal of project management, 34(7),
pp.1214-1225.
<Project Title> Project Business Plan
Version <n.n, dd-mm-yyyy>
Page 16