Purpose of Tendering | Task Report

Task 1
Purpose of tendering:
The purpose of tendering is to invite the contractor to bid for the concerned project. In
tender brief description of the details of the project is mentioned based upon these
information contractor bids.
Process of selecting a tender:
Introduction: Firstly, the client hires a contract manager who is responsible for the
entire building process. The contract manager understands all the requirements of the
client and identifies all the tasks required to be done by the contractor. After
determining all the tasks, the contract manager prepares an invitation tender that
mentions the required quality, time, general conditions, and special conditions of the
contract. The interested contractor reverts to the tender by biding their estimated cost.
Tendering process: The entire process of tendering as follows
a) Tender documentation: Technical documentation consist of
i) Drawings: Various drawings are required to be included such as
Architectural drawing: Plans are drawn to show how building is to be
constructed.
Structural drawing: Reinforcement details and size of each section like beams,
columns, slabs, foundation, retaining wall, etc. are drawn in the structural
drawing. According to which, site engineer execute the plans.
Services installation: services like lifts, escalator, electrical, and mechanical
system details are mention in this section.
ii) Specifications: specifications mean the quality of work expected in the project,
such as the class of brick, quality of timber, type of lift, or any other
specification is mentioned in this section.
iii) Reports
Soil/ground reports: Parameters of soil such as bearing capacity, angle of
shearing resistance are referred to in this section.
Flood risk assessment: Peak flood for which building is to be designed

Asbestos surveys: now day’s asbestos is banned because of health issues
associated with it. previous use of asbestos has brought regulations for safe
removal and dealing with asbestos. (British library cataloguing2016)
b) Pre-construction information: In this description of the project and planned
program for both construction and design is mentioned along with various other issues
such as health and safety, site risks (such as contamination, logistics, neighbors, etc.),
Health hazards. (Lupton 2016)
c) Employer’s requirement: In this details of employer's requirements such as names
and contact details, novation details, planning details, rules of alternative tender, list
of design information for tendering purpose, details on performance bonds, parent
company guarantees and collateral warranties.
d) Tender submission: On completion of the project tenderer should complete the form
of tender and returns it till the specified date. Tender returns form consist of pricing
document, requested information, and other information asked in the tender. The
tender submitted after the last date must not be considered.
Types of tender:
a) Open tendering: In this type of tender, open advertisement of tender is allowed in
which necessary details, forms of tender, type of building sometimes estimated
value is mentioned in the tender. Open tendering is used for public service
projects
b) Selective tendering: in this type of tender only potential tenderer are invited for
bidding. It is of two type
i) Single-stage tendering
In this type of tendering the whole project is put out to tender. The
selection of tender is based on tender submission.
ii) Two stage tendering
Two-stage tendering consist of two stages for selection of wining tender,
which are mentioned below:
Stage 1:

Tenderer are shortlisted in this stage on the basis of outline program,
project preliminaries and profits, and overhead.
Stage 2:
In this stage, negotiation is done with shortlisted tenders of stage 1. The
best bid is chosen as a winning contractor.
Negotiated tendering: in this type of tendering client negotiates with the
contractor to arrive at an agreed tender. Negotiated tender usually occurs
when the client is predetermined to select a single contractor based on his
previous experience of handling a project and his previous relationship
with the client. The client and the previously known contractor negotiate
for cost at a specified time and quality. (Hughes, Champion &
Murdoch 2015)
Legal issues associated with tender
CDM regulations:
Construction site design management regulations 2007 are brought in to
make construction site a safer place. When health and safety conditions
are neglected at construction site Construction design management
regulations 2007 is notifiable. CDM regulations replaced CONDAM
regulations.
A breach in CDM is a criminal offense. The hefty penalty is levied on the
culprit for violation of CDM regulations. The principal designer is the CDM
coordinator who makes health safety files based on which CDM certifies
the work. The designer must assess the risk involved in the work and
should take the remedial measures for eliminating the risk.(Martin 2020)
The planning acts 2008:
The planning act is administered by the local authority of the United Kingdom. The
building surveyor has the responsibility for planning act approval. For the approval of