Job Specification for College Receptionist

QUESTION AND ANSWERS
FOR EMPLOYEES

MAIN BODY
1. Design of a job specification:
Job title: Receptionist for college
Section: Administrative department
Responsible to: Resolve the matters and work in ethical way
Job purpose: To coordinate with the superior regarding making any changes if arises in colleges
policies and also to keep updated information regarding the students.
Qualification:
 They must carry 2-3 year experiences in administrative work.
 Must be graduates or master in the administrative field.
 Salary upto £20,000
Major task:
 To communicate with the visitors with clear and understandable languages
 Must be aware with all the college policies
 Manage day to day activities such as attendances of the colleges staff in right way.
Main job activities:
 Notify to the principal regarding appointment of the visitors
 Maintain the data secured and confidential
 Must be familiar with all the latest technology to insert data into that system.
 Carry the friendly nature so that student feel interpretive to discuss the important
information with them
Duties:
The duties which they carried at the post of the college receptionist as:
 Responding to the queries raised
 Performing the duties which are covered under the administrative work such as email
writing, copying the data and preparing reports
 Warm welcoming to the visitor and hearing their queries patiently
 Maintaining ethics at work place
 Answering the call and lining up the meetings

Thank you
2. CV
JESSICA ANDREW
(404)5698234 [e-mail]
Professional profile
Experienced- Having 3 year work experience in Ryan school, as the post of the receptionist.
1 year of experience as front office receptionist at Max Associates
Multi talented- Having strong management abilities, able in performing secretarial work,
assistant and management duties in office simultaneously.
Welcoming and friendly- Possessing a strong social skills and the great relationship and
coordination with the clients, visitors and management.
Goal oriented- Highly directed towards an organizational goals and employs best practices to
assist in achievement of the objectives and the goals in an effective and efficient manner.
Qualification
 Completed B. Com
 Masters in operation management
Skills
 Carry the good management skills in respect of managing the day to day activities
 Good Communicator
 Capacity to handle work pressure and tolerating high level of stress
 Innovating new ideas to make the work easy
 capable of learning the office basics quickly involving using of printers, fax machines
etc.
 skilful and effective user of the MS office suite and cloud based systems such as Apple
store, google drive etc.
 Knowledge regarding CRM or customers relationship management software.
 Having a good typing speed
 having an experience in proven reliable, accuracy, detail oriented and a capacity in
shoulder higher level of responsibility
 Concise and a clear oral and the written form of communication skills