Scope & Time Management

This document discusses scope and time management in project management. It covers topics such as schedule management, project scope statement, work breakdown structure, and project schedule. The document also includes the goals and objectives of the Bungalow Project.

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Scope & Time Management
The Bungalow Project
3/16/2019

Scope & Time Management
Table of Contents
Part A – Schedule Management.............................................................................................................2
Feedback on Fellow Student’s Discussion.........................................................................................2
Part B: Scope & Time Management Plans.............................................................................................3
Introduction.......................................................................................................................................3
Project Goals & Objectives...............................................................................................................3
Project Scope Statement....................................................................................................................3
Work Breakdown Structure...............................................................................................................4
Project Schedule................................................................................................................................5
Conclusion.............................................................................................................................................6
References.............................................................................................................................................7
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Scope & Time Management
Part A – Schedule Management
There are various changes that may occur in a project during its timeline. The changes in the
project scope usually lead to the extension of the project schedule. However, it depends on
numerous factors, such as nature of the change requested, effort needed to implement the
change, priority of the change, and likewise. If there is lesser time and effort needed in the
implementation of the change, then the project schedule may remain unaltered. However, in
the case of major changes, extension of the schedule is needed. Impact analysis of the change
is done in advance to determine such impacts on the schedule, costs, and resources (Heldman,
2013).
The Project Manager shall formally communicate such variances to the project stakeholders.
There shall be change request approval form obtained from the requestor and the project
sponsor. Only the change requests approved by the sponsor shall be entertained. The formal
change request document shall be prepared covering the change request summary, results of
the change impact analysis, and details of the change. The sharing of the document shall be
done with the project stakeholders using the SharePoint location. The information notification
must be sent through the emails. The nature of variances along with the reason behind the
same shall be explained during the weekly meetings with the stakeholders. The Project
Manager shall also be ready with the supporting documents and references to answer the
queries put forward by the stakeholders during such discussions.
Feedback on Fellow Student’s Discussion
The fellow student has stated that it is certain that the changes in the project scope will lead to
the emergence of schedule overrun in the project. However, it is not entirely true. The impact
of the changes in the project scope can be negative as well as positive. For example, if there
are certain functionalities that were present in the original scope statement and are removed
in the change requested, then the overall project schedule may decrease. Therefore, such an
argument by the student is not valid. The student has also stated that there shall be analysis of
the change that must be done using the qualitative and quantitative methods to determine the
nature and impact of the change. It is correct and the execution of such a process will provide
the ability to manage the changes adequately.
The student has stated that the Project Manager shall communicate the variances to the
project stakeholders using the tele-conferencing mediums. The use of tele-conferencing
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Scope & Time Management
mediums is essential since there may be remote stakeholders involved in the project.
However, the use of documentation is suggested since it will provide the stakeholders with
the clarity on the reasons behind the variance. The details of the change are covered in the
change request form and sharing the approved form with the stakeholders will make sure that
they understand the nature of the change and the primary reasons behind the same. It will also
be possible to use the documentation for reference in the future.
Part B: Scope & Time Management Plans
Introduction
Project management is one of the necessary activities that have become a critical component
of a business organization in the present times. This is because the projects in the present
times include several activities that run in parallel. These activities need to be managed and
integrated with each other to achieve the goals and objectives of a project. The different
project areas are also managed as per the guidelines specified under the project management
methodology. There are different project management methodologies defined under the
categories as predictive and adaptive methodologies.
The report includes the scope and time management aspects of the Bungalow Project. It
covers the project goals and objectives, scope statement, work breakdown structure, and
schedule for the project.
Project Goals & Objectives
The goals and objectives of the project are to complete the construction of the Bungalow as
per the specifications and guidelines. It is also aimed that the project will be completed under
the specified schedule and budget and it will adhere with the construction best practices,
ethical, and legal standards.
Project Scope Statement
The scope statement of the project includes the design, site preparation, and building
activities for the construction project (Kheder, 2014).
The project scope will also include the planning and requirements analysis activities for the
project. The project design will cover the design structure as per the specifications provided
by the client. There will be a Project Manager that will be appointed for the project and the
activities, such as conduction of soil test, design approval from the project client,
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Scope & Time Management
development of plans and schedule, attaining engineering certificate, submission of plans to
the local council, selection of the insurance package along with the selection of the project
management team will be done in this phase(Project Management Institute, 2017). The
second phase of the project scope will be the site preparation. There will be a temporary
safety fencing erected as the first activity in this phase followed by the installation of
temporary power pole, water point, and likewise. The cleaning of the site will also be a part
of the project scope. Dig foundations, installation of the trench mesh, and footings will be
covered in this phase. The next will be the Building (Lock Up) phase that will come under the
project scope (Project Management Institute, 2017). The installation of the components, such
as doors & windows, glazing, and floor joists will be done in this phase. The other
installations and fittings, such as roof trusses, roof railings, guttering, roof tiles, etc. will be
done in this phase of the project. The last will be the Building (Hand Over) phase. The final
fittings and installation will come under this phase. The painting and landscaping activities
along with the connection to sewer, water supply, and power supply will come under this
phase. The cleaning up of the site and the removal of temporary fencing will come under this
phase. The project scope will also include the final review and closure activities for the
project to make sure that the project tasks are accomplished successfully.
Work Breakdown Structure
There are a number of tools that have been developed to carry out the project tasks and
activities under project management. One such tool is the Work Breakdown Structure (WBS).
It is a tool provides the graphical representation of the project tasks and activities. The project
activities are represented in a hierarchical manner. There may be multiple levels that may be
involved in the WBS, such as level-1, 2, 3, and likewise.
The level-4 WBS has been developed for the Bungalow project. It includes the four primary
phases of the project as design, site preparation, building (lock-up), and building (hand-over).
The respective activities under every phase are also represented in the WBS.
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Scope & Time Management
Project Schedule
The project schedule has been developed using MS Project tool for schedule determination
and project management. The tool allows the development of the project schedule and creates
a Gantt chart for the project. The details of the specific project activities along with the
resources allotted to the project activities, project costs, etc. can be obtained from the tool.
The total duration that is estimated for the project is 60 days. The design phase will take 51
days to complete followed by 49 days for site preparation, 12 days for building (lock up), and
12 days for building (hand over).
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The
Bungal
ow
Project
Design
Design
Structur
e,
meeting
client
require
ments
Appoint
Project
Manage
r (.5)
Modify
till
accepta
nce has
been
achieve
d
Conduc
t soil
test
Receive
design
approva
l from
client
Draw
plans
and
schedul
es (eg
window
s &
doors)
Attain
enginee
ring
certifica
te
Submit
plans to
local
council
Prepare
&
submit
applica
tion to
QBCC
Select
Insuran
ce
Package
Engage
Project
Manage
ment
Team
(2@.5)
Site
Prepara
tions
Erect
tempor
ary
safety
fencing
Install
portabl
e WC
facilities
Install
tempor
ary
power
pole
Install
water
point
Fund
site
power
& water
costsClear
the siteSet out
the
dwellin
g
Dig
founda
tions
(dwellin
g &
pool)
Founda
tion
inspecti
onInstall
trench
mesh
Pour
footings
Buildin
g (To
Lock
Up)
Erect
double
brick
external
wall
system
Install
window
s and
DoorsInstall
glazing
Install
floor
joists
Erect
internal
timber
frame,
floor &
walls
Erect
the roof
trusses
and
battens
Install
roof
railingFit
ceiling
joistsFit T &
G Strip
flooringInstall
gutterin
g
Fit roof
tilesRough
in
electric
al
Rough
in
plumbin
g
Buildin
g (Hand
Over)Install
insulati
on
Fit
plasterb
oard to
ceilings
Fit
plasterb
oard to
walls
Crane
lift pool
shell
into
place
Install
fibregla
ss pool
shell
Conduc
t
second
fix
(architr
aves
and
internal
fixtures
)
Fit wall,
floor &
pool
tiling &
paving
Paint
walls
and
ceilings
Fit off
electric
al
points
and
applian
ces
Fit off
plumbin
g &
heating
points
Install
downpi
pes and
connect
to
storm
water
Landsca
ping
Connec
tion to
Sewer
Sewer
authorit
y
inspecti
on
Connec
tion to
Water
supplyCouncil
Inspecti
on
Connec
tion to
Power
supply
Power
authorit
y
Inspecti
on
Clean
up site
Client
handov
er
Remove
site
tempor
ary
fencing
Remove
tempor
ary
power
pole
Return
portabl
e WC
Mortga
ge
holder
inspecti
on

Scope & Time Management
Conclusion
The Bungalow project is composed of several project tasks and activities. The Gantt chart for
the project is included in the sections above that shows the project activities along with their
duration. The project management guidelines and the project knowledge areas, such as scope
management and schedule management will make sure that the project tasks and activities are
effectively carried out. It will also ensure that the project goals and objectives are achieved.
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Scope & Time Management
References
Heldman, K. (2013). PMP Project Management Professional Exam Study Guide (7th ed.).
Indianapolis, IN: Wiley
Kheder, M. (2014). Project Scope Management (Streaming video). Retrieved from
https://www.youtube.com/watch?v=7wvk9DZEgtw
Project Management Institute. (2017). A guide to the project management body of knowledge
(PMBOK Guide®) (6th ed.). Newtown Square, Pennsylvania: Project Management
Institute.
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