Project Charter for University Café Control System (UCCS)

Task 2.3 : Project Charter (8 marks)
This is an individual effort. It is expected you attempt this after attending
the lecture on this topic and discussion with your group.
The previous company has written up a partial Project Charter for this
project. Please feel free to change or it (except items of contractual
obligations mentioned above). There are mistakes which you should also
correct. These mistakes are written in by a previous team member that
did not pass Project Management. This sort of work mistake happens in
the industry very often.
Enter in the Journal, all sections with a reference.
2.3.1.1 Just the answer. Do not include question.
2.3.1.2 Just the answer. Do not include question.
2.3.2.1 Just the answer. Do not include question.
and so on.
Unnumbered sections are displayed to show you the document as a whole
but you are not required to complete them in this assignment.
The entire Project Charter is displayed but sections of this are reserved for
future assessment items. It is provided to you in full so you can view the
other sections ahead.
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Project Charter
University Café Control System (UCCS)
Contract 2019-07
2.3.1 PROJECT
INFORMATION
2.3.1.1
Sponsor Name & Title
2.3.1.2
Sponsor Contact
Information
2.3.1.3
Project Manager Name
2.3.1.4
Project Manager Contact
Information
Project Charter Version Version # Date
(MM/DD/
YYYY)
Comments
(Draft, Signed,
Revised etc.)
For 2.3.1.1 to 2.3.1.4, you may refer to page 18 to understand their roles.
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PROJECT
NAME:
University Café Control System
DEPARTMENT/
UNIT:
Student Services Unit
PREPARED BY:
DOCUMENT PURPOSE
The Project Charter documents the formal conversation between the Project
Sponsor and the Project Manager/Team Leader, including identifying metrics of
success for the project. Once approved, the Project Charter communicates the
current agreement between the Project Sponsor and the Project Team
throughout the lifecycle of a project. The Charter provides a high-level overview
of the project including the definition of project success, and project resource
(people and funds) requirements.
Requests and additions to the project scope are considered “out-of-scope” for
the current project. When a scope change is required, document a change
request that includes an impact analysis of project cost, resources, schedule, and
risk. The Project Sponsor then formally approves the scope change request. The
project manager will retain additional documents that provide detail on the
management of the project, including a communications plan, an issues log, a
risk log, a change management plan, a budget, and a work schedule.
REVIEW & APPROVAL
(The Project Sponsor’s signature indicates approval of the Project Charter and
acceptance of the Sponsor’s responsibilities identified in the Project Charter. The
Project Sponsor’s signature also authorizes the Project Manager and Team to use
the identified resources to proceed with the detailed planning and execution of
the project, using this charter as guide.)
Project Sponsor(s)
Name
Signature Date
2.3.2 PURPOSE & GOALS
(Describe the current challenges and opportunities that the project is addressing.
In your response, please be sure to answer the following four questions:
•
What problems will be addressed by the project?
•
What goals will be achieved by the project?
•
What benefits will the project deliver and which constituencies will receive
these benefits?
•
How does the project align with the strategic priorities of the campus,
college, school, or unit?)
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The current problem that the university is that the operational processes like
admissions, enrolments, student records, faculty records, business operations
and others are operated manually and stored in the database through manual
entry process. This process is lengthy and error prone as there might be
numerous errors arising due to manual entry of the data. In addition to these
issues, there is also requirement for high manpower as they are needed to
perform the data entry and management processes. This incurs significant extra
costs that the university is willing to avoid.
This project will achieve the goal of automation of the data entry and
management processes such there the need for the manual labour for entering
and managing data will be reduced.
The benefit of the project is that once the cloud server is implemented, the entire
data storage and management process can be migrated to the cloud, thus
minimising the need for manual work that in turn will also help to cut costs for
the university.
As a part of the strategic plan of the university management team, currently, the
main priority is to upgrade the existing technical setup of the campus such that
most of the operational processes are done by an automated system that will be
convenient for both the administration and the students alike.
2.3.3 SCOPE
(Describe the scope of the project. The scope defines the boundaries where the
project begins and ends. The scope describes what will be delivered including
where, when, and how. It describes the services, functions, systems, solutions, or
tangible products that are approved by the Sponsor(s) to be created during the
course of the project, as well as the business process impacts.
The main scope of the project includes the implementation of university café
control system. As a part of this system, the existing IT setup available at the
campus will be upgraded and various new implementations like cloud server, ERP
software and others will be done in order to automate the entire system and
operational process.
The entire implementation process will require 3 months for completion and the
process will be done by surveying the current setup, hiring technical staff,
purchasing necessary hardware and software, cloud subscription and others.
The entire project will enhance the entire business and internal operations of the
university as all the data management and storage process will be automated
due to the use of various software and cloud subscription.
2.3.4 OUT OF SCOPE
(List any deliverables including services, functions, systems, solutions, or tangible
products that the sponsor has determined to be outside of the project’s scope. It
may include specific deliverables to be created during a future project.)
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