Record Inventory and Record Retention in Health/Medical Insurance

Running head: HEALTH/MEDICAL INSURANCE 1
Health/Medical Insurance
Name
Institution

HEALTH/MEDICAL INSURANCE 2
Table of Contents
Introduction......................................................................................................................................3
Question #1......................................................................................................................................3
Purpose of Record Inventory and Record Retention...................................................................3
Planning....................................................................................................................................3
Customer service......................................................................................................................3
Expense control........................................................................................................................3
Identifying Issues Promptly......................................................................................................4
Saves Time...............................................................................................................................4
Control the Generation and Growth of Records.......................................................................4
Safeguard Important Information.............................................................................................4
Better Management Decision Making......................................................................................5
Keep Employees Motivated.....................................................................................................5
The problem’s observed in the Organization...............................................................................5
Maintaining the authenticity of electronics record...................................................................5
Knowing what to keep..............................................................................................................5
Needs for the record manager..................................................................................................5
Preventing the information leak to the public..........................................................................6
Disposing of the record............................................................................................................6
Untrained employees................................................................................................................6
Lacing of performance measurement.......................................................................................6
Question #2......................................................................................................................................6
Five Representatives to Assist with Record Inventory................................................................6

HEALTH/MEDICAL INSURANCE 3
Information technology............................................................................................................6
Sales and stock.........................................................................................................................6
Accounting...............................................................................................................................7
Actuaries department................................................................................................................7
Health record department.........................................................................................................7
Question #3......................................................................................................................................7
Departments to be surveyed for record inventory and record retention......................................7
Question #4......................................................................................................................................8
Department Area Functional Unit................................................................................................8
Question #5......................................................................................................................................9
Record Retention and Disposal Survey Form..............................................................................9
Question #6....................................................................................................................................10
Questions Asked During The Survey.........................................................................................10
Question #7....................................................................................................................................11
A Record Retention Schedule....................................................................................................11
References......................................................................................................................................14

HEALTH/MEDICAL INSURANCE 4
Health/Medical Insurance
Introduction
A record inventory has planned a procedure that usually helps in identifying all the
accumulated records and non-record information in an organization. The information that is
obtained is usually stored for the end users who will require getting credible information about
the organization. This paper tends to explain the record inventory and record retention of the
organization of insurance assurance of the south (IAS).
Question #1
Purpose of Record Inventory and Record Retention
Planning
The data kept from planned inventory and record retention will help in determining
whether the organization can take clients clarifications additionally it will bring sense on when
new items are needed in the organization (Ward & Calabrese, 2018). The data will also assist on
following the trends over specified time and it will assist in making some prediction on inventory
that is running out faster.
Customer service
The purpose of good record inventory and record retention will help in assisting a
customer quicker by finding the related question ask by customer hence it helps in faster
response to the customer query.
Expense control
A good record inventory and record retention will help in ensuring that the company does
not incur losses (Tessier, Keegan, & Ash, 2018.). For example, the organization orders goods for
the customer and proper inventory is not followed. Then the goods do not arrive on time the