Develop and implement a recordkeeping framework

Develop and implement
a record-keeping
framework

Table of Contents
INTRODUCTION ..........................................................................................................................3
TASK 1............................................................................................................................................3
Purpose of record-keeping framework........................................................................................3
Overview of record management and a picture of the environment for Infotel services............3
Legislations and standards that apply in Infotel services............................................................4
Policies and procedures of record management policies for the Infotel Services.......................6
Name and brief the schedules related to record-keeping that Infotel services will need
developed....................................................................................................................................6
A list of specific records and evidence that need to managed by the Infotel services................7
Record management at Infotel Services - authority and responsibility......................................9
CONCLUSION .............................................................................................................................10
REFERENCES..............................................................................................................................11

INTRODUCTION
Record keeping framework includes all the regulatory requirements and records which
are performed under the risk of non- disclosure of the information. It has to first collect and make
sure the the details are complete and accurate. Then save it and review it on the basis of the
standards and procedures set by the government. Record management is another essential term
used for maintenance of the documents. It prioritise the record keeping artefacts and addresses
the identified gaps (Amato and et.al., 2018). In this report, the framework of record-keeping used
by the Infotel services and its purpose has been discussed. It also entails the policies, standards,
function, procedures and evidences that need to be managed by the company with full accuracy
and confidentiality.
TASK 1
Purpose of record-keeping framework.
Framework is made to meet the statutory obligation and to to main the transparency and
accountability of the firm.. It is beneficial for the company as well as for the customer's and
potential stakeholders. The objective of preparing the model is to keep a reliable information
about the company. It provides the guidance about the legislation, policies, standard, tools, rules
and regulations. It also helps in identifying and improving the gaps. Infotel services purpose of
preparing the framework is to maintain the transaction and decisions. It increase the efficiency of
the organisation. The evidence and saving of records provides it a continuity by maintaining the
administrative, legal, historical and financial records.
Overview of record management and a picture of the environment for Infotel services.
Record management means the administration and supervision of the records irrespective
of the format of the management of the company. It includes maintaining and creation of the
transactions in a document. It helps in communicating the saying of the information and helps in
decision making (De Meulenaere and Kunze, 2021). It collects the essential and valuable data
and effective manages the resources. It is the core of the business resources which supports in
achieving the strategic objectives and enrich the undertaking.
Record Management environment which will give benefits to the of Infotel Services:

 It consolidated the different type of information and makes it easy for taking decisions.
 The records of the company are secures and used in an appropriate manner.
 The documents provides detailed information about the Infotel services which helps in
knowing the position of the organisation
 It acts an an evidence and supports the transparency, accountability and maintains the
compliances established by the government (Fusco, 2021).
 It improves the management process an controls the irrelevant activities.
 It helps in maintaining the accurate and the evidential information of the company's
resources.
 It is the provided the core information on which the business can rely on.
 In future, when the past data of the company is needed, it doesn't waste time to find the
information.
 The maintenance of electronic records have made easier to record the data and retrieve it,
if needed.
 It preserves the and enriches the cultural and traditional memories of the company.
 It acts as a risk mitigation for the Infotel services.
 It has to maintain a environmental license for the activities which can be harmful for the
organisation.
Legislations and standards that apply in Infotel services.
Legislations: The framework is made considering the legal requirements of the
government to ensure that the resources are managed efficiently and effectively. It has to comply
with the laws and the organisation's policies. The legislations that apply in Infotel services:
1. Public Records Act, 2002: It is preserved to consider the benefits of the future
generation. It keeps the whole and accurate record of the activities while following the
guideline of the Act. The Infotel services is obliged to maintain the records properly with
all the details which is relevant. The company cannot dispose off the records until it has
been ordered by the legislative authority (El-adaway, Abotaleb and Eteifa, 2017) . Some
of the examples are: tax judgements, criminal records and property and bankruptcy
information. It promotes the consistency and accountability in record-keeping.