Recruitment Selection and Induction Processes

Hello I have attached Learner assessment pack premade templates and documents to refer for the assignment Please complete 3 tasks in assignments and leave the role play I will do those please include bibliography table of contents and all tasks completed in high standard of english language

Recruitment Selection
and Induction
Processes

TASK 1............................................................................................................................................4
TASK 2..........................................................................................................................................11
PART A- PLAN STAFFING........................................................................................................11
Meeting agenda for a meeting to discuss the recruitment, selection and induction needs of the
business for the next 12 months.................................................................................................11
Email to the CEO requesting consultation meeting...................................................................11
HR capability and staffing report..............................................................................................12
Email to the CEO for approval of plan......................................................................................12
Job descriptions.........................................................................................................................12
Meeting agenda for a meeting with the organisations senior managers....................................14
Email to the organisations senior managers..............................................................................14
PART B- CONDUCT RECRUITMENT AND SELECTION PROCESS....................................15
Action Plan................................................................................................................................15
Training Report..........................................................................................................................15
Advertising Plan........................................................................................................................16
CV..............................................................................................................................................16
Short-listing criteria...................................................................................................................16
Interview schedule.....................................................................................................................17
Interview questions....................................................................................................................17
Question form referee................................................................................................................17
Email to shortlisted candidate....................................................................................................17
Interview Script.........................................................................................................................17
Discussion with accessors..........................................................................................................17
Email to unsuccessful candidates..............................................................................................17
Letter to the successful candidate..............................................................................................18
Employment Contract................................................................................................................19
ASSESSMENT TASK 3- Manage staff induction........................................................................20

TASK 1
1. Policies ans procedures of the Book Cafe group incudes that manager is responsible for
performing major responsibility of recruitment and selection of staff and provide training of
required personnel and other supporting documentations. It includes that HR department will
support role of managers. In this organisation all interviews will be conducted by trained
selection panel.
2. In 2019 recruitment and selection polices of Book Cafe group, advertisement policy for all
vacant and new position will be advertise internally and externally. Where as in year 2000 Book
cafe group recruitment and selection policy includes that all positions will be first advertised
internally for minimum of ten working days unless there is special authorisation form senior
management.
3. The key areas that have been identified in each procedure is that company needs to select and
recruit employees with in two to three weeks maximum. Position analysis will be performed in
all vacant or new positions of the business. Advertisement for selecting candidate will be done
internally and externally.
4. Best practices of recruitment and selection process includes emphasise on culture, track of
candidates information, privacy and security for candidates, social media platforms, use of
correct and optimise recruitment funnel.
Source: 6 Best Practices to Drive Your Recruitment & Selection Process. 2020. Available
through:<https://www.employeeconnect.com/blog/6-best-practices-recruitment-selection-
process/>.
5. There are different ways and approaches that could be consider for providing expert advice or
skills training for improving understanding of current recruitment and selection. Online learning
system and recruiting software. Both of these sources are significant as they are able to provide
expert advice and skills training so that all task and practices related to recruitment and selection
can be improved.

6.
a) In Books cafe group recruitment and selection method includes posting advertisement for
vacant position. After this company will shortlist the employees and eliminate all those
candidates. Interview will be conducted by head office and reference will be check for selected
employees.
b) Outsourcing refer as the business practices in which company is hiring third party for
performing and conducting different activities of organisation.
c) The purpose of employee contract and industry relation is to develop and create effective and
strong relationship with customers as well as motivating them to work effectively.
d) There are different legislation and regulation that is important for company to consider in
business practices. This includes equality act, human right commission, discrimination act and so
on. All of these act are significant for providing direction to company for successfully
performing recruitment and selection practices.
e) Terms and condition of employment are important as this is significant for directing
employees to work appropriately and accurately with in organisation. This will assist in
maintaining discipline with in company.
f) Psychometric and skill testing programs are effective for successful for recruitment as this will
help recruiter to identify the actual skills and capability of employees so that correct employee
can be selected.
7.
a) Vacant position analysis – Company will provide notice or email to all department of
company for determining requirements. Checklist includes email, notice, conformation form
department manager.
b) Position description – In this HR manager will identify the needs of company and determine
exception form employees for successfully performing business practices. Checklist include
skills, qualification, knowledge of employees.
c) Advertisements and promotion – For placing advertisement and promotion for job vacant
permission for the head department or management needs to be taken. After this strategies will

be developed for successfully promoting job divertissement. Checklist includes social media, job
role, online portal and so on.
d) Short listing – In this organisation will identify the actual capabilities of candidates and
compare it with the need and requirement of organisation. Short-listing checklist includes
organisation expectation, skill needs and capabilities of employees.
e) Interview preparation – This is complex procedures and in this company will determine the
expert who have potential to take interview and successful analyse the strength or weakness of
candidate. Checklist of interview include communication skill, technical knowledge and other
skills or capabilities.
f) Interviewing applicants – This refer as screening of resume and communicating with candidate
with the motive of gaining in depth detail and information about candidates. Checklist includes
resume checking, matching organisational requirement etc.
g) Reference checks – Organisation will check the reference through which selected candidate
came to know about the vacant job position. Reference check will assist in collecting detail about
background and information about previous working of candidates.
h) Job offer – This is developed after the reference check of employees and selected employees
will be given job offer. Candidate will select the job offer if they want to join company.
8.
Communication Plan
Key Messages
What are we communicating and why?
Organisation is developing new and different policies for enhancing recruitment and selection
practices. This is significant for providing information to all employees for successfully
performing recruitment and selection practices.
What are the benefits to managers, staff and the organisation?
Manager will be able to select correct and accurate employees who have required skills to
perform task.
Employees will be benefits by improving required skills as well as develop their
capabilities.

Organisation will be able to successfully accomplish and attain desired goals and
objectives.
How will it affect each stakeholder group?
This will affect the different decision and actions of stakeholder group.
Key
Stakeholde
r
Communicatio
n Objective
Communicati
on Medium
Date Person responsible
Owner To provide
correct
information for
better decision
make
Email 01/10/20 Human resource manager
Manager To increase their
contribution in
recruitment and
selection process
Face to face
meeting
01/10/20 Human resource manager
Employees To increase their
information
regarding
recruitment and
selection process
Internal Email 03/10/20 Respective department Manager

Key
Stakeholde
r
Communicatio
n Objective
Communicati
on Medium
Date Person responsible
Governmen
t
To provide
correct
information
about polices of
business
Formal
documentation
s
05/10/20 Organisation representative

9.
Training Plan
Purpose of training: The purpose of providing training is to increase capability and
potential of manager regarding recruitment and selection practices
Date/Time: 15/10/20
Responsible: Human Resource Manager
Objectives of training: The objective of training is to enhance skills
and potential of manager for successful
conducting recruitment and selection practices
so that organisation can hire correct employees
Outline how the training will meet the identified
needs
The training program will be taken by experts
in their fields which is significant for providing
more accurate data and information. This will
assist in improving information of managers
for effectively perform recruitment and
selection process.
Materials and resources needed: Learning material, Power point, trainer,
classroom, projector, marker, white board.
Other requirements: Refreshment and wash room facilities
Cost: 1500$
Time Presentation/Description for
each section of planned
training
Outcome Method of
delivery (e.g.
classroom, on
the job)
Materials and
resources
required
Facilitator
responsible
9.30
am
Information about recruitment
and selection
To increase
knowledge
about
recruitment
and
selection
Classroom Power point Trainer
11:00:
00
Different methods of
recruitment and selection
Understand
ing about
different
methods
Classroom Power point Trainer
2.00P
M
Benefits of recruitment and
selection
Increase
informatio
Classroom Power point Trainer

n about
recruitment
and
selection
4.00
PM
Procedures of recruitment and
selection
Proper
informatio
n about
Classroom Power point Trainer
10.
 Recruitment and selection is complex process and it will assist in influencing and
attracting candidates.
 This is significant for determine the capabilities of candidates and selecting the most
suitable employees with in organisation.
 Internal source of recruitment includes promotion, transfer, demotion.
 External source of recruitment includes online portal, divertissement, campus placement,
social media.

TASK 2
PART A- PLAN STAFFING
Meeting agenda for a meeting to discuss the recruitment, selection and induction needs of the
business for the next 12 months.
Date: 01/10/2020
Location: Book Cafe Group (Headquarters)
 Open meeting-Respective chairman Mr. BCG Jim Murphy and all the attendees.
 Agenda item- The agenda of this meeting is to discuss about the human resource need
for business for next 12 months.
 General business items- The business is expanding and leading towards growth which
raises the need for development and conducting recruitments for fulfilling company's HR
needs.
 Close meeting-Thank you all we'll be meeting next time for discussing the further steps
to be taken for effective recruitment.
Email to the CEO requesting consultation meeting
TO: Jim Murphy <[e-mail]>
CC: BOD
SUBJECT: Requesting this consultation meeting
Dear sir,
I am writing this mail for seeking permission to conduct a consultation meeting in regards to the
recruitment and selection for future agendas of company and employee needs. This meeting will
last for around 1 Hour. The meetings agendas are attached below in the mail.
With regards,
Mr. ABC
HR Manager

HR capability and staffing report
 Identification of needs or gaps- Book Cafe Group is expanding and with the new tender
company needs around 156 new employees.
 Identification of key stakeholders and specialists- The key stakeholders are the
existing employees and staff members.
 Current status of recruitment and selection processes- The current recruitment and
selection is efficient but it will be needing more improvements and updates.
 Recommendations for improvements- The recruitment process has to be updated and
new ideas or ways or conducting the hiring process has to be involved.
Email to the CEO for approval of plan
TO: Jim Murphy <[e-mail]>
CC: BOD
SUBJECT: Requesting this consultation meeting
Dear sir,
The email is in regards for seeking your approval for continuing with the HR capabilities and
staffing report plan developed and attached in the mail below. Please the review the plan
provide us further instructions for the same.
With regards,
Mr. ABC
HR Manager
Job descriptions
 JOB DESCRIPTION
Organisation Name: BCG
Post: Cafe Manager
Roles and Responsibilities
 Manage the book cafe.
Required Qualification
 Management degree of renowned university.
 JOB DESCRIPTION

Organisation Name: BCG
Post: Assistant Manager
Roles and Responsibilities
 Manage staff and resources.
Required Qualification
 Graduation in Management.
 JOB DESCRIPTION
Organisation Name: BCG
Post: Head Chef
Roles and Responsibilities
 Preparing Food and Beverages according to orders and cafe standards.
Required Qualification
 Cooking school post graduation degree.
 JOB DESCRIPTION
Organisation Name: BCG
Post: Kitchen Staff
Roles and Responsibilities
 Manage orders and supplementary food and beverage preparation.
Required Qualification
 Cook school graduate.
 JOB DESCRIPTION
Organisation Name: BCG
Post: Barista
Roles and Responsibilities
 Preparing coffee orders.
Required Qualification
 Experience of at least an year.

 JOB DESCRIPTION
Organisation Name: BCG
Post: Waiting service Staff
Roles and Responsibilities
 Waiting on tables and receiving orders
Required Qualification
 Graduation degree.
Meeting agenda for a meeting with the organisations senior managers
Date: 01/10/2020
Location: Book Cafe Group (Headquarters)
 Open meeting- Respective senior manager.
 Agenda item- The agenda of this meeting is to discuss the job descriptions and HR
capability staffing report.
 General business items- The company needs more employees for keeping running
smoothly and efficiently.
 Close meeting- Thank you for attending and becoming part of the discussion session.
Email to the organisations senior managers
TO: Senior Manager <[e-mail]>
CC: BOD
SUBJECT: For reviewing the meeting agenda and HR report
Hello sir,
The mail is enclosed two documents one is HR report and another one is meeting agenda for
inviting you to the discussion session over the job descriptions and HR report.
With regards,
Mr. ABC
HR Manager

PART B- CONDUCT RECRUITMENT AND SELECTION PROCESS
Action Plan
Milestone: Action
and/or Objective
Timeline including
date due
Person responsible Budget or resources
Training Week 1- Day 5 HR department $5000
Advertisement Week 1- Day 5 Marketing team $5000
Short listing Week 2 - Day 3 HR department NA
Interviewing Week 2 - Day 3 HR department/ CEO $1000
References Check Week 2 - Day 3 HR department NA
Selection of
Candidates
Week 3 - Day 4 HR department/ CEO NA
Acceptance Week 4 - Day 2 HR department NA
Letter to unsuccessful
candidates
Week 4 - Day 2 HR department $250
Contract Preparation Week 4 - Day 2 HR department NA
Training Report
 HR members
 Orientation
 For better recruitment and selection process
 Fist Week
Advertising Plan
 News papers and external websites
 Fast and effective

We're HIRING !!
(Manager for Book Cafe Group)
Pay and Benefits
-London Living Wage
-25 Days Annual Leave
Contact us today
If you are interested in working with our organisation please
either:
 email it to [e-mail]
CV
Curriculum Vitae
Name: Mr. XYZ
Summary: A keen learner.
Experience:
 One year of work in Starbucks.
Knowledge:
 Management and Leadership
Short-listing criteria
 A knowledgeable and experienced employee with diverse skill sets.
Interview schedule
 In Week 2
Interview questions
 What do you know about management?
 What is your qualification?

Question form referee
 How is the candidates and how he/she is suitable for us?
Email to shortlisted candidate
TO: XYZ <[e-mail]>
CC: -
SUBJECT: Selected
Hello,
This mail is to inform you that you are being hired in our organisation for the job role of cafe
manager in one of our store. For further details contact us on 25452086.
With regards,
Mr. ABC
HR Manager
Interview Script
 What do you know about management?
Management is an art of effectively managing various functions and tasks.
 What is your qualification?
MBA
Discussion with accessors
 The candidate is efficient enough for out organisation and the vacant post.
 By engaging CEO Jim Murphy.
Email to unsuccessful candidates
TO: KLM <[e-mail]>
CC: -
SUBJECT: Rejected
Hello,
This mail is to inform you that you are not hired in our organisation for the job role of cafe
manager in one of our store. Better luck next time!!
With regards,

Mr. ABC
HR Manager
Letter to the successful candidate
JOB OFFER LETTER
Book Cafe Group
England, UK
October 20, 2020
Mr. XYZ,
Human Resource Executive,
We are glad to inform you that your joining date in our company is 01/11/2020 and for further
details meet us in store.
Sincerely,
Mr. ABC
Human Resource Manager

Employment Contract

ASSESSMENT TASK 3- Manage staff induction
1. Conduct research on induction procedures and programs
Induction conduct by an organisation for newly hired employees and behind this, there
motive make new people aware with organisation goals and policies. Along with this, in overall
induction program existing and newly hired employees get interact with each other by giving
introduction.
2. Comprehensive written report on induction practices
a. Title page
b. Table of content
c. Introduction
I. Brief organisation profile - The Book Café located within the John Readings Bookstore is
a privately-owned company (the Book Café Group (BCG)) that until recently operated
four Book Cafés in and around the Melbourne metropolitan region. The Company
currently employs 156 staff in Bookstores in Victoria with a further 850 staff operating
other hospitality venues around Australia. Part of the company’s HR plan is to employ a
further 1,656 staff mainly to operate the Bookstore Cafés as they open. This will occur in
three stages.
II. Induction objectives – The Book Café induction objective is to make new hired
employees aware about there goals and objectives. Along with this, existing and new
employees interact with each other in induction process.
d. Induction program
I. Reason for program – Make employees aware with organisation and its goals as well as
objectives.
II. Legislation related to program – While conducting induction it is important for HR
manager of company to make sure that each and every employee will treated equally
without any discrimination.
III. Methods for training staff – For training staff both on the job method and off the job
method will use. Because these will help in gathering practical and theorical knowledge
which is important for conducting operations of company.

IV. Program outline with session titles, facilitators. Location, times, methods of delivery
e. Training and support for managers providing induction training
I. Objectives based on organisational policy – To accomplish desired goals and objective of
The Book Café in effective manner.
II. Explain what sort of training and ongoing support will be provided to person engaged in
staff induction and why it is being provided – To them on the job training will be
provided so they able to understand each and everything related to organisation in better
manner. Along with this, induction includes policies and objectives of company which
will discuss with other employees for making them aware about organisation in better
manner.
III. Outline how induction processes will be monitored across the organisation to ensure they
are adhered to – It is responsibility of Human Resource Manager to ensure that each and
every activity related to induction process will conduct in appropriate manner and better
outcomes will gain.
f. Overseeing of probationary employees
I. Outline of what probation is
II. Objectives based on organisational policy
III. Oversee the management of probationary employees and provide them with feedback
until employment is confirmed or terminated
g. Appendices
I. Draft induction policy
II. Associated procedures
III. Induction toolkit contents checklist
IV. Induction process checklist
V. Induction evaluation form
VI. Checklist for facilitating training
VII. Training evaluation form
VIII. Probation procedure
IX. Checklist for procedure
X. Probation process evaluation form

XI. Other sample document
3. Meeting agenda
Meeting Agenda
Location: The Book Cafe
Date: 3rd October 2020
Time: 12 am
Agenda Details:
1. Topic of meeting: Induction
 It is important to provide induction session to employees because this help in
getting them aware about organisational goals and process.
 HR manager have to ensure that induction of employees have to be conduction
without any discrimination.
2. Topic of meeting: Employees training
 HR manager have to make sure that both on the job and off the job training session
has to provided to employees.
4. Email to senior manager with report and agenda
To,
Senior manager
Sir,
I am writing this mail to inform to this report and agenda related meeting has been designed which
contain all the information. Kindly approve it so that further steps in relation of same will be taken.
Meeting Agenda
Location: The Book Cafe
Date: 3rd October 2020
Time: 12 am
Agenda Details:
1. Topic of meeting: Induction
 It is important to provide induction session to employees because this help in getting
them aware about organisational goals and process.
 HR manager have to ensure that induction of employees have to be conduction without

any discrimination.
2. Topic of meeting: Employees training
HR manager have to make sure that both on the job and off the job training session has to
provided to employees.

REFERENCES
Books and Journals
Raheef, O.O., 2019. Towards Ensuring Proper Management of Recruitment, Selection and
Induction Processes Within Business Organizations. Social Science and Humanities Journal,
pp.1368-1378.
Jakobsson, R., 2018. Employee commitment, how it can be influenced by the recruitment and
induction processes of organisations and what employees experience to be the source of the
changes to their commitment levels during these processes and their individual components.
Baker-Gardner, R., 2016. The Role of the Principal in New Teacher Induction: A Jamaican
Perspective. International Studies in Educational Administration (Commonwealth Council for
Educational Administration & Management (CCEAM)), 43(3).
Cabrita, S. and et. al., 2019. Capacitor recruitment fusion methodology: A case study. Journal of
Spatial and Organizational Dynamics, 7(2), pp.158-175.