Six to Eight Engagement Planning for Level Crossing Removal Project

The assignment content describes the project plan for removing a level crossing at Grange Road, Alphington. The project has been divided into various phases, including project development, consultation with the community, option presentation, and procurement management. The project will require various resources, including manpower, equipment, materials, capital, and time, to ensure its successful implementation. A communication plan is in place to keep stakeholders informed of progress, while a change management process has been established to handle any changes that may arise during the project. Risk management strategies have also been put in place to mitigate potential risks. The project budget will be managed through cost management processes, and procurement methods such as payments, expressions for interest, and price requests will be used.

Running head: REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
Project Management: Removal of Level Crossing at Grange Road, Alphington
Name of the student
Name of the university

1REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
Table of Contents
1. Overview......................................................................................................................................2
1.1 Project scope..........................................................................................................................3
1.1.1In scope............................................................................................................................3
1.1.2 Out scope........................................................................................................................3
1.2 Objective................................................................................................................................3
2. Project schedule...........................................................................................................................3
2.1 Gantt chart.................................................................................................................................3
2.2 Work Breakdown structure....................................................................................................6
3. Quality management....................................................................................................................6
4. Resource management.................................................................................................................7
5. Communication plan....................................................................................................................7
6. Change management....................................................................................................................8
7. Conflict management...................................................................................................................9
8. Risk management.........................................................................................................................9
9. Procurement management...........................................................................................................9
10. Cost management.....................................................................................................................11
Figure 3: Cost management for level crossing removal project....................................................11
Bibliography..................................................................................................................................12

2REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
1. Overview
This project depicts the importance of development of proper project management
planning in order to gain successful outcome from the project assumptions. Project on planning
and project on tender are the two most important components those are required to be considered
by the project head. This particular project is based upon the removal of level crossing at Grange
Road, Alphington. The aim of the project is to remove the level crossing from the middle of the
road. Basically, during the office time, due to this middle way level crossing the traffic is
increasing which is not at all appreciable. In order to reduce the rate of these issues, the level
crossing removing authority has decided to remove the level crossing. However, if the level
crossing is being removed, then the train line will also be required to change its previous
location. In order to establish the project management planning properly, stakeholder
management is another important thing that is needs to be considered by the project development
authority.
For minimizing the disruption during the construction phase, proper design and wider
level feedback from the community is needed. However, for underground railway track
construction, safety of the passengers is very much important. The scope, schedule, cost and
resource management planning is developed in this paper. In addition to this, the quality,
communication, change, conflict or dispute and procurement management planning are the other
important things those also elaborated in this paper.

3REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
1.1 Project scope
1.1.1In scope
 To remove the level crossing at Grange Road, Alphington
 Ground inspection
 Construction of underground subway
1.1.2 Out scope
 Rescheduling train timing
 Appointment of maintenance staffs
1.2 Objective
 To investigate the underground area where the new track will be constructed
through preferable bidder selection
 To develop proper project tender in accordance to the detail design
 To analyze all the design options with site investigation and cost management as
well
2. Project schedule
With the project schedule the level crossing removing authority will be able to reduce the
work load from the workers with its distribution. The total time and cost needed to develop and
implement the project be determined accurately with the help of this project scheduling.
2.1 Gantt chart
Task Name Duration Start Finish Resource
Names Cost

4REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
Schedule for removal
of level crossing at
Grange Road,
Alphington
540 days Mon 9/18/17 Fri 10/11/19 $78,576.00
Project planning 134 days Mon 9/18/17 Thu 3/22/18 $24,080.00
Site investigation 40 days Mon 9/18/17 Fri 11/10/17
Contractor ,P
roject
manager
$10,240.00
Feasibility study 34 days Mon
11/13/17 Thu 12/28/17 Project
manager $5,440.00
Identify the design
options 30 days Fri 12/29/17 Thu 2/8/18 Project
architect $3,600.00
Developing
stakeholder engagement
planning
30 days Fri 2/9/18 Thu 3/22/18 Project
manager $4,800.00
Project development
phase 65 days Fri 3/23/18 Thu 6/21/18 $8,576.00
Consultation with
the community 32 days Fri 3/23/18 Mon 5/7/18 Project
sponsors $5,120.00
Option presentation 12 days Tue 5/8/18 Wed 5/23/18 Project
architect $1,440.00
Options for different
design 21 days Thu 5/24/18 Thu 6/21/18 Contractor $2,016.00
Project procurement
plan 278 days Fri 6/22/18 Tue 7/16/19 $33,120.00
Project is transferred
to a tender 63 days Fri 6/22/18 Tue 9/18/18 Project
sponsors $10,080.00
Selection of proper
bidder 25 days Wed 9/19/18 Tue 10/23/18 Project
architect $3,000.00
Pre construction
phase 63 days Wed
10/24/18 Fri 1/18/19 Finance
manager $5,040.00
Contract award 27 days Mon 1/21/19 Tue 2/26/19 Finance
manager $2,160.00
Development of
detail of the design 20 days Wed 2/27/19 Tue 3/26/19 Project
manager $3,200.00
Enabling the work 15 days Wed 3/27/19 Tue 4/16/19 Contractor $1,440.00
Risk management
plan development 25 days Wed 4/17/19 Tue 5/21/19
Sub
contractor ,C
ontractor
$4,200.00
Community
engagement planning 20 days Wed 5/22/19 Tue 6/18/19 Finance
manager $1,600.00
Project update
acceptance 20 days Wed 6/19/19 Tue 7/16/19 Project
architect $2,400.00

5REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
Project closure 63 days Wed 7/17/19 Fri 10/11/19 $12,800.00
Post project planning 20 days Wed 7/17/19 Tue 8/13/19 Project
manager $3,200.00
Final project
documentation 17 days Wed 8/14/19 Thu 9/5/19
Project
sponsors ,Pro
ject manager
$5,440.00
Stakeholder signoff 26 days Fri 9/6/19 Fri 10/11/19 Project
manager $4,160.00
Figure 1: Gantt chart for removal of level crossing at Grange Road, Alphington
project
(Source: created by author)

6REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
2.2 Work Breakdown structure
Figure 2: WBS for removal of level crossing at Grange Road, Alphington project
(Source: created by author)
3. Quality management
In order to implement the project successfully the steps those should be followed include:
Programming the elements
 Policy, procedure development
 Approval from the reviews
 Documentation controlling

7REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
 Process improvement considering the constriction project specific quality
management plan
Preconstruction
 Tender development
 Bidding selection
 Contract development with the experienced sub-contractors
 Subcontractor’s factor analysis
 Material management
 Storage development and protection development
Testing
 Filed procurement
 Zero defect program development
 Area inspection checklist development
4. Resource management
The resources are referred to as the entity which contributes different factors foe the
successful accomplishment of project outcome. The resources include manpower, equipments,
material, capital or money and time. If, these particular constraints are maintained properly, then
the level crossing removal authority will be able to implement the project successfully.
5. Communication plan
Stakeholders Whom to Frequency Purpose

8REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
communicate with
Project manager Project team members
and workers as well
Daily To make them
understand and familiar
to the details of the
project.
Finance manager Project manager Monthly To make the project up
to date about whether
the project is exceeding
the project budget or
not
Contractor Workers Weekly To deliver the project
details to the workers
who are working from
the level crossing
removal project
Architect Project manager Weekly To collect review from
the stakeholders so that
the project can meet the
requirement of the
development authority
Sub contractor Contractor Daily To reach the project
goal considering the
safety and security of
the passengers who will
be travelling by the

9REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
underground train.
6. Change management
For this particular project the change management that is needed to be implemented
includes:
 Product and business roadmaps
 Enhancement of business accessibility and safety in the roadmaps
 Increment in local amenity
 Material management
 Readiness assessment
7. Conflict management
In order to implement the project successfully the project manager should use open
communication during the project ongoing phase so that the project team members can share
their point of views to the higher authority. It will also help to reduce the intra and inter project
conflicts.
8. Risk management
 Identification of the hazards
 Accessing the probability and consequences
 Prioritizing the risk controlling aspects
 Evaluation of risks

10REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
For this particular project the risks management include:
 Cost management
 Time management
 Resource management
9. Procurement management
 Based on the proposed agreements the deliverables ought to be produced
 For negotiation and agreement management effective resource management
should be done
 Before final implementation desired testing are needed to be done
 For this particular project the procurement methods are payments, expressions for
interest, price request.
 Sample development for the project contract

11REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
10. Cost management
Figure 3: Cost management for level crossing removal project
(Source: created by author)

12REMOVAL OF LEVEL CROSSING AT GRANGE ROAD
Bibliography
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controlling. John Wiley & Sons.
Larson, E.W. and Gray, C., 2013. Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Leach, L.P., 2014. Critical chain project management. Artech House.
Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques
for the practicing project manager. John Wiley & Sons.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), pp.202-217.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Taylor & Francis.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Walker, A., 2015. Project management in construction. John Wiley & Sons.