This article discusses the impacts of social media integration on organizations and the importance of creating a social media policy. It explores the potential advantages and disadvantages of using social media, the impact of employee behavior on an organization's brand, and the key elements of a company's social media policy.
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Running head: SOCIAL MEDIA INEGRATION IN ORGANIZATIONS SOCIAL MEDIA INEGRATION IN ORGANIZATIONS Name of the student Name of the university Author note
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1 SOCIAL MEDIA INEGRATION IN ORGANIZATIONS To: Paul Morgan, CEO, Sunshine 100 From: Jane Wilson, Director of Social Media Date: 4thJanuary 2019 Subject: Sunshine 100’s social media policy 1. Introduction 1.1 Background Corporations adapt themselves to the social media integrations to enhance the processes relating tocustomer service amendments, marketing- promotions, internal communications and corporate social responsibility(CSR). However, there are different issues that are faced by the organization while integrating the operations with the social media platforms. Therefore, the organizations must create a social media policy in order to regulate the activities that are undertaken by the same. 1.2 Purpose The purpose of undertaking the discussion is to analyze the different impacts of social media utilization on Sunshine 100. 1.2.1 Thesis statement The discussion will be aiming at evaluating the different impacts of social media integration on the Sunshine 100 and the different policies that might be adhered by the organization in order to avoid the issues relating to social media integrations.
2 SOCIAL MEDIA INEGRATION IN ORGANIZATIONS 1.2.2 Blueprint The discussion will be focusing on the identification of: Potentialadvantagesanddisadvantagesencounteredbyorganizationsduringthe utilization of social media Impact of the comments and behavior of an individual employee on the brand image of the organization The major policies that might be adhered by the organization while undertaking social media interactions Thecommunicationstrategythatmightbeutilizedbythemanagementwiththe stakeholders 2.What are the potential advantages and disadvantages for anorganizationwhen using social media? The potential advantages of social media integration are: Cost effective-Leonardi, Huysman and Steinfield (2013, p.16) stated that utilization of social media platforms helps the organizations in enhancing the marketing operations of the same through minimal capital investments. It helps the organizations in reducing the cost of processes. It also assists organizations in regulating the price of the products and services. Customer interactionand PR –Baruah (2012, p. 9) stated that thecustomer interactions helps organizations in enhancing the Public relations of the same. In this relation, the utilization of the social media channels helps organizations in perfecting the communication channels with the different customers. It helps the organizations in maintaining the quality of the products and services as per the requirements of the end users.
3 SOCIAL MEDIA INEGRATION IN ORGANIZATIONS The potential disadvantages of the utilization of social media platforms are: Ineffectiveutilizationoftheplatforms-Theineffectiveutilizationofthesocialmedia platformsmightaffect the brand reputationof the organization.On the other hand, the organization might also encounter different security concerns while undertaking the operations through social media integrations (Tsimonis& Dimitriadis 2014, pp 332). Difficulties in evaluation-Gray et al. (2012, p.55) stated that the organizations face difficulties in evaluating the return on investments and the sales that are generated by the organization through the utilization of social media platforms. The social media advertising restricts the operations of the organization relating to the success of the processes that are undertaken by the same. 3. What impact might an individual employee’s comments or behavior have on an organization’s brand in the sense that it might be seen by broader and unintended audiences? The comments that are posted by an individual employee on a social media platform might adversely affect the brand reputation of the organization. Picazo-Vela, Gutiérrez-Martínez and Luna-Reyes (2012, p. 510) stated that the identification of the target audience is one of the majorstepsthatmightbeundertakenbytheorganizationwhileoperatingindifferent international markets. However, the inability of an individual employee in identifying the target audience might result to misguidance. Trainor et al. (2014, p. 1207) stated that an individual employee might resort to different provocative tools to instigate the audiences to make a buy of the products or services. Therefore, it affects the organizational reputation on ethical grounds.
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4 SOCIAL MEDIA INEGRATION IN ORGANIZATIONS 4.What social media interaction should a company’s social media policy cover? The social media policy of the organization must include the following steps: The organization must encourage the employees to maintain separate professional and personal accounts.It will be helping the organization in monitoring over the interactions that are made by the employees. Creating different passwords for the social media accounts for resolving the security issues that might be faced by the same. The organization must provide the employees with proper training on the utilization of social media platforms to maintain the professional approach of the same. 5. Communication strategy Timing29thMarch 2019 AudienceThe employees in the marketing department SenderThe CEO of the organization Key messageMaking theemployeesaware of the different issues that are faced by the organization relating to the ineffective communication made by the employees through the social media platforms Communicating to the employees the needs of creating separate professional and personal accounts
5 SOCIAL MEDIA INEGRATION IN ORGANIZATIONS Communicating to the employees of the training sessions that would be held by the organization in order to enhance the social media utilization skills Desired outcomeEncouraging the employees to facilitate the suitableutilization of social media platforms Making theemployeesaware of the different issues that are faced by the organization to enhance the processes MediumMeetings, seminars, emails, newsletters, dedicated portal MaterialsThedocumentationofthedifferent processesthatareplannedbythe business Briefing the plans that are made by the board of directors FrequencyEvery month 6. Conclusion Therefore, the discussion has helped in understanding the different impacts encountered by organizations relating to the utilization of social media and the important points that must be adhered by the organization’s social media policy.The communication plan, enumerated in the discussion, will be helping to support the intention of the organization in making the relevant
6 SOCIAL MEDIA INEGRATION IN ORGANIZATIONS stakeholders aware of the change in the social media policy and the required step that might be considered by the employees.
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7 SOCIAL MEDIA INEGRATION IN ORGANIZATIONS References Baruah, TD, 2012, Effectiveness of Social Media as a tool of communication and its potential for technology enabled connections: A micro-level study.International Journal of Scientific and Research Publications,vol.2, no. 5, pp.1-10. Gray, S, Chan, A, Clark, D & Jordan, R, 2012, Modeling the integration of stakeholder knowledgeinsocial–ecologicaldecision-making:benefitsandlimitationstoknowledge diversity.Ecological Modelling,vol.229, pp.88-96. Leonardi, PM, Huysman, M & Steinfield, C, 2013, Enterprise social media: Definition, history, and prospects for the study of social technologies in organizations.Journal of Computer- Mediated Communication,vol.19, no. 1, pp.1-19. Picazo-Vela, S, Gutiérrez-Martínez, I & Luna-Reyes, LF 2012, Understanding risks, benefits, andstrategicalternativesofsocialmediaapplicationsinthepublicsector.Government information quarterly,vol.29, no. 4, pp.504-511. Trainor, KJ, Andzulis, JM, Rapp, A & Agnihotri, R 2014, Social media technology usage and customer relationship performance: A capabilities-based examination of social CRM.Journal of Business Research,vol.67, no.6, pp.1201-1208. Tsimonis, G & Dimitriadis, S 2014, Brand strategies in social media.Marketing Intelligence & Planning,vol.32, no.3, pp.328-344.