Project Management and Stakeholder Engagement for Talia Walkway Repair Project

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University
BSBPMG519 - MANAGE PROJECT STAKEHOLDER
ENGAGEMENT
Name

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Table of Contents
Project description...........................................................................................................................3
Stakeholder analysis........................................................................................................................3
Identify, listing and describe all stakeholders..............................................................................3
Applying stakeholder mapping and analysis to segment all stakeholders according to priority,
role, interest and influence...........................................................................................................4
Using stakeholder management tools to identify potential actions for gaining support and/or
removing obstacles......................................................................................................................5
Team management...........................................................................................................................6
Describing how the team was informed of the project................................................................6
Documenting the delegation of roles, responsibilities and project tasks (ADCO, 2018)............6
Examining how to motivate, encourage, and enable the project teams.......................................8
Describing strategies to maintain communication with team members......................................8
Explaining how a team performance review was conducted and detail outcomes and follow-
ups................................................................................................................................................8
Providing an Individual Development Plan (IDP) for at least one team member.......................8
Stakeholder engagement and communications................................................................................9
Determining the engagement and communication resources available to the project.................9
Determining forms of engagement for all stakeholder groups and/or individuals......................9
Identifying levels of authority and who the decision-makers are for an approvals process........9
Formulating a communications plan for all stakeholders, and include methods to communicate
project issues and variances.......................................................................................................10
Specifically detailing in which manner communicating progress with the project sponsor shall
be made......................................................................................................................................10
Providing feedback mechanisms for stakeholders (including the project team).......................11
Describing any factors that you experienced that affected project outcomes (such as variances)
and outlining how this can be communicated to others.............................................................11
References......................................................................................................................................12

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Project description
ADCO Constructions in Australia has been given a contract to repair the main road of Talia
Walkway in West Alexie, NSW 2579. A total contract of AUD 300000 has been given to the
company from the New South Wales state Authority after the company gave the best prices in a
tender. A total of 100 staffs have been employed in the whole project ranging from Engineers,
Accountants, Masons, Feeders, Cooks, Cleaning staffs, Roller and Crane operators etc. A total
time of 3 months have been given for the completion of the work. The work is on high priority
for the company and accurate project management is necessary on the work site. If the work
cannot be properly delivered, then a penalty of 10% of the deal amount shall be charged and the
company shall not get any deal from the NSW state authority for the following 3 years. The
company has promised in the deal to use the best raw materials and the most efficient people in
order to finish the task within the stipulated time.
-A Hypothetical Case Study
Stakeholder analysis
Identify, listing and describe all stakeholders
The business has various of the stakeholders involved in it. Starting from the external
stakeholders such as the Government (also the consumer in here) and media to the internal
stakeholders such as the staffs employed in the project, the management body for administering
over the affairs, such as Commercial manager, Pre Construction manager, Construction manager,
State manager and HSE manager. The shareholders of the company and the board of directors
are also essential part of internal stakeholders.

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Applying stakeholder mapping and analysis to segment all stakeholders according to
priority, role, interest and influence
Figure 1: Stakeholder mapping on basis of Interest and Influence
(Source: Self Developed)
The least influential and carrying interest in terms of this specific road project of the company
can be termed to be the Commercial manager, Pre Construction manager, State manager and
HSE manager. While the most influential and interest stakeholder is the State authority of NSW
who is also the consumer of the company. Media and shareholders have high interest in the
company and its affairs and the staffs are of high influence to the project as without them, it
cannot be completed.