Project Management in IT

The assignment consists of five parts: Part One, where the project team develops a team charter that outlines the objectives, roles, and responsibilities; Part Two, which involves developing a learning cycle to ensure effective knowledge sharing among team members; Part Three, where the team creates a communication plan that identifies relevant stakeholders; Part Four, which requires the development of a closure checklist to ensure proper project closure and a project evaluation outline; and Part Five, where the team reflects on their experience and provides insights on necessary techniques, skills, methods, and ICT project manager requirements in the IT profession. The assignment aims to assess the students' understanding of IT project management frameworks, communication practices, and project management principles.

Team work and reflection
Value: 20%
Due date: 07-Oct-2016
Return date: 31-Oct-2016
Submission method options
Alternative submission method
Task
Part One:
Project Name / Team / Description
Working as a team you are to
• Agree on a suitable team name, list all team members and provide their contact details in a
professional looking document.
• Provide an overview of the project on which you are working.
• Complete a project description. This should be written clearly and concisely so that anyone
unfamiliar with the project can fully understand the objectives.
Team Charter
After your team agrees on a team name and identified all of the contact details of your team
members, address the following points and present them in a professional looking document:
 Skills and Knowledge Inventory – List the specific knowledge and / or skills that each team
member can contribute to the project. This could be technical knowledge, communication or
leadership skills.
 Roles and Responsibilities – Define roles and responsibilities for each team member. This
can be defined for entire project or can be shared or even rotated.
 Team Communications
o Meeting Times & Location – Agree on mutually convenient times and location to
convene to work on the case assignments.
o Define how the team will communicate with each other and share information. Also
specify how meetings will be documented and where subsequent resources will be
stored for ease of access.
 Team Rules & Expectations
o Discuss your previous experiences of working in teams, both positive and negative.
What is the overall team goal?
o Team Values – Discuss as a team what values are important. Develop a statement or
itemised list that summarises these values.
o Code of Ethics – Based on your team values, create a statement that summarises a
code of ethics to guide your team's ethical behaviour.
o Rules and Expectations – Build a set of rules and expectation that all members of the
team shall abide by. Consider team decisions, conflict, absence from meetings, and
an individual’s lack of contribution for example.
 Signatures – Get each member of the team to sign the team charter. This will indicate an
understanding and agreement to the rules and expectations as specified in the points above.
Part Two:
Learning Cycles
Learning cycles give structure to your team meetings and accountability for when you and your team
work outside of the meeting schedule
Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles –
the organiser and the scribe:
• Organiser – organises the meeting by writing down the team’s ideas and then distributes them to the
team for feedback.

• Scribe – documents the ideas and action points going forward.
Note: Roles should be rotated for each meeting and assigned so that everyone on the team has equal
responsibility.
Using peer learning and reflections, document your understanding of the project at this point in time in
a table format.
Note: it is likely at this early stage of the project that you will write down very few facts. You will have
a few more assumptions and probably a larger list of questions to be answered. Seek answers to your
questions, however do not update this table later in the project.
Part Three:
Communication Plan
As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an
appropriate communication plan.
Part Four: 550 words
Researching for the closure checklist and project evaluation
a. To prepare for this task, you will be required to provide an annotated bibliography.
Write an Annotated Bibliography for three (3) relevant texts or readings around project evaluation. The
Annotated Bibliography is a critical examination of the most relevant, recent and scholarly research on
the topic area that is not just a summary of the articles you have read.
You will submit this as an appendix to your project evaluation documentation.
Ensure that the AB submitted by you is your own work and has not been submitted elsewhere and
comply with the University's requirements for academic integrity.
Use the following resource to guide you around the research tools:
http://student.csu.edu.au/__data/assets/pdf_file/0009/186444/annotate1.pdf
http://libguides.csu.edu.au/itc
b. Develop a closure checklist that the project team will use to ensure that the project has been closed
properly.
c. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated.
Part Five: 500 words
Reflection
Write a brief reflection of no more than 500 words of your team work experience in this subject. To
guide your reflection you should address the following questions:
 How did your experience compare to your understanding of the leadership qualities required
to successfully lead a project?
 Based on your experience, what are necessary techniques, skills, methods and ICT project
manager requires in the IT profession?

Rationale
This assessment meets the following learning outcomes:
 be able to identify, critically analyse, reflect on and synthesise the key elements of the IT
project management framework, including project stakeholders, communication management,
the project management knowledge areas, common tools and techniques, and project
success factors;
 be able to critically analyse the role of IT project management within a professional
workplace, from the viewpoint of the member/leader of the project team;
 be able to research and critically evaluate how a practising IT project manager applies IT
project management techniques, project management skills, methods and software tools in
the IT industry;
 be able to understand and apply appropriate communication practices within a project
management context;
 be able to research and apply established IT project management principles, skills and
techniques to a case study.
Marking criteria
Criterion High Distinction Distinction Credit Pass Fail
Identifies the
specifics of the
project team and
provides a full
description of the
objectives.
(5 Marks)
All required project
steps extensively
identified and
accurately
contextualised for
the selected project.
All required project
steps are correctly
identified and are
applied to the
selected project with
some
contextualisation.
All required
project steps are
correctly
identified and are
applied to the
selected project.
Most required
project steps are
correctly
identified and
applied to the
selected project.
Multiple project
steps are missing
or not applied to
the selected
project.
Produces a team
charter and
includes reference
to all points of
reference as
specified in the
assessment, and
presents the work
in a document.
(10 Marks)
All requirements
associated with the
team charter are
thoroughly
analysed, identified,
and clearly defined
against the points of
reference.
Information is
comprehensively
and logically
documented.
All requirements
associated with the
team charter are
accurately analysed
and identified,
highlighting key
points of reference.
Information is
clearly documented.
Most
requirements
associated with
the team charter
are correctly
analysed, and
identified with
some linkages to
the points of
references. The
information is
documented.
Key
requirements
associated with
the team charter
requirements are
correctly
identified and
documented.
Key requirements
associated with
the team charter
requirements
have not been
identified.
The Learning
Cycle is
completed
according to the
roles of the group.
(10 Marks)
The Learning Cycle
correctly addresses
all project
requirements and
documents the roles
of the group fully.
The Learning Cycle
correctly addresses
most project
requirements and
documents the roles
of the group well.
The Learning
Cycle correctly
addresses all key
project
requirements and
documents the
roles of the group
adequately.
The Learning
Cycle correctly
addresses all key
project
requirements and
documents the
roles of the
group.
The Learning
Cycle fails to
correctly address
one or more
essential project
requirements and
does not
document the
roles of the group.
A
Communication
Plan is completed
that identifies all
relevant
stakeholders.
(15 Marks)
All stakeholders are
identified and
comprehensively
and accurately
documented in the
Communication
Plan.
All stakeholders are
identified and well
documented in the
Communication
Plan.
Most
stakeholders are
correctly
identified and
documented in the
Communication
Plan.
Some
stakeholders are
identified and
documented in
the
Communication
Plan.
Key stakeholders
have not been
identified or
documented in
the
Communication
Plan.

Criterion High Distinction Distinction Credit Pass Fail
A Closure
Checklist is
produced
alongside the
development of a
project
evaluation.
(15 Marks)
The closure
checklist is detailed,
and has been used
accurately to close
the project. The
evaluation is
comprehensively
and accurately
documented.
The closure checklist
is detailed, and has
been used accurately
to close the project.
The evaluation has
been well
documented.
The closure
checklist has been
used appropriately
to close the
project, and the
evaluation has
been adequately
documented.
The closure
checklist has
been used to
close the project,
and the
evaluation was
documented
minimally.
The closure
checklist has not
been addressed
adequately, and
the evaluation is
lacking detail.
A final reflection
is completed
containing
reference to all
specified areas.
(25 Marks)
A well-structured,
professionally
communicated
reflection with
detailed reference to
all specified areas.
The sequence and
communication of
the reflection is good
with appropriate
reference to all
specified areas.
The sequence of
the reflection is
generally well
organised but
more clarity of
communication is
required in terms
of addressing all
areas.
The reflection is
loosely
connected,
transitions lack
clarity.
Ineffective
reference to all
specified areas.
No apparent
logical order of
reflection with
unclear focus.
Little or no use of
reference to
specified areas.
Referencing of
sources (APA 6th
ed citation) to
reinforce findings
based on the
annotated
bibliography.
(20 Marks)
Annotated
bibliography
documents three
most current
sources, with
evidence that
information is
located, evaluated
and managed from
multiple, research-
based online
resources. Evidence
of in-depth research
and information
skills.
Annotated
bibliography
documents three
most current sources,
with evidence that
information is
located, evaluated
and managed from
reliable research-
based online
resources. Evidence
of correct
application of
research and
information skills.
Annotated
bibliography is
generally well
organised but
more clarity of
communication is
required in terms
of referencing,
evaluation of
source.
Annotated
bibliography is
loosely
connected, and
there is
ineffective use of
referencing.
No apparent
logical order of
written content,
and there is a lack
of referencing.