Project Management and Evaluation

This assignment assesses the student's ability to undertake project work effectively, interact with others, cover points outlined in the assessment guidelines, and demonstrate active listening and note-taking skills. It also evaluates their understanding of quality assurance vs. quality control and provides a detailed report on the demonstration tasks.

UNDERTAKING PROJECT
WORK

TABLE OF CONTENTS
TASK 1............................................................................................................................................2
1 Importance of gathering requirements in project management................................................2
1.2 People involved or affected through project activities..........................................................2
1.3 Who could be project sponsor?.............................................................................................2
1.4 Benefits of Quality Assurance over Quality control?...........................................................2
5. Describing techniques could be applied to compress project schedule along with effect on
project cost/time/quality..............................................................................................................3
6. Project control change process is in need of two approval points..........................................3
7. Difference between risk contingency and residual risk..........................................................3
8. Calculating project's actual cost after 7 months......................................................................3
TASK 2............................................................................................................................................4
TASK 3............................................................................................................................................4
A. Collecting 5 key deliverables with project scope...................................................................4
B..................................................................................................................................................6
TASK 4: Communication plan........................................................................................................6
A. Identifying 4 internal and external stakeholders of this project ............................................6
B. Developing project Communication plan...............................................................................7
C. Discussing project plan along with WBS and project charter................................................7
TASK 5............................................................................................................................................8
A. Identifying five project risk and populating risk register.......................................................8
B. Risk matrix for risk rating......................................................................................................9
C. Risk assessment for five identified risk..................................................................................9
TASK 6: Project quality ................................................................................................................10
TASK 7: Project Schedule.............................................................................................................10
TASK 8..........................................................................................................................................10
TASK 9: Change Request..............................................................................................................10
TASK 10........................................................................................................................................11
REFERENCES..............................................................................................................................13

TASK 1
1 Importance of gathering requirements in project management
Gathering requirement for project is very vital as it helps for defining project scope
during scope management. There is presence of set of tools and technique for gathering project
requirements as seems very practical for collecting each requirement to imply application of
gathering tool. In the similar aspect, it ensures project deliverable as project stakeholders alter on
frequent basis (Nonino and et.al., 2018). At the end, Project manager is highly liable for success
of project. It saves project manager and team through listening and understanding business of
stakeholder along with problems they are required to solve. It helps in elaborating process of
requirement and tracking its originator and tied to performance commitments
1.2 People involved or affected through project activities
a. Project mangers
b. Project stakeholders
c. project steering committee
d. organisational employees
1.3 Who could be project sponsor?
a. a company financially supporting then project
b. a group of company stakeholders
c. a key stakeholder who is responsible for reporting on the outcomes of the project
d. a key stakeholder who has developed the idea for the project and is responsible
to make funds available for the project
1.4 Benefits of Quality Assurance over Quality control?
Quality assurance monitors operations of production and helps for improving process of
manufacturing and prevents defects in finished product. In this aspect, quality assurance
checklists and audits are implemented, issues related to production is spotted and solved on
frequent basis which had resulted in efficient and seamless process of manufacturing along with
fewer defects in finished product (Quality Assurance vs. Quality Control, 2019). On the contrary,

quality control ensures product to accomplish standards of company and government prior to
entering the market.
5. Describing techniques could be applied to compress project schedule along with effect on
project cost/time/quality
There are two methods for compressing project schedule which are crashing and fast-
tracking. The detailed description is stated below:
Crashing engages inclusion of resources for specific project activity which could be done
so that project could be completed quickly and seamless but this method tends to be highly
expensive (Sandhu, Al Ameri and Wikström, 2019).
Fast-tracking: It engages alteration in string of activities so some could be performed on
simultaneous basis whereas risk engaged as it avoids discretionary dependencies along with
performance of additional activities as it does not raise project's cost.
6. Project control change process is in need of two approval points
Change control is very important part of process of project management as it is almost
certain that projects would face demand for alteration during their life. This alteration might help
to ensure about alignment of project with needs of business as it is significant for considering
and approving change carefully (Stettina and et.al., 2018). This process will ensure every change
proposed during project which is adequately reviewed, approved and defined prior to
implementation. In addition to this, it helps to avoid unnecessary alteration that may disrupt
services and ensure efficient application of services.
7. Difference between risk contingency and residual risk
 Residual risk remains after carrying out response of risk which is accepted with absence
of other risk response
 Risk contingency is used for managing both secondary or primary risk (Schipper and
Silvius, 2018).
 Secondary risk arises as direct outcome to implement risk responses whereas residual
risks are expected for remaining after planned response of risk undertaken.
8. Calculating project's actual cost after 7 months
Actual cost: 270000

TASK 2
Name of the Project: Opening of new Fitness Studio in Sydney CBD
Background: To open a new Fitness Studio in Sydney CBD by sponsoring by CFO.
Goals: The objective of this project is to open a new Fitness Studio in Sydney CBD with
GMSC Pty Ltd in June 2019 in early July.
High Level Scope: The scope of GMSC Pty Ltd for fitness studio includes listed activities
below:
 Determine machines will be used for exercise
 Establish competitive packages for customers
 Establish procurement, operations, marketing and any other necessary equipment
and facilities
Key Stakeholders: Group investors: GMSC Pty Ltd
Project team
Customers in gym
Project Milestones
Start date: March 2019
End date: June 2019
Project Budget
1.2 M$
Key Risks
 Technical risks: for instance website might be open for gym but not updated
 Tight time frame
 Lack of funds
Approval Signatures
[Name], Project Client [Name], Project Sponsor [Name], Project Manager
TASK 3
A. Collecting 5 key deliverables with project scope
 Initiation
 Planning
 Design

 Construction
 Testing
B.
Deliverable 1 Deliverable 2 Deliverable 3
Level 1 Level 1 Level 1
Planning Design Construction
Level 2 Level 2 Level 2
Objectives Initial system design Purchase materials
Level 3 Level 3 Level 3
Overview of current
system
Final system design Building system
Level 4 Level 4 Level 4
Suggestions for new
system
Design drawings Install foundation
Level 5 Level 5 Level 5
Feasibility study Design review and
approval
Final installation
TASK 4: Communication plan
A. Identifying 4 internal and external stakeholders of this project
Internal stakeholders External stakeholders
Manager Government
Project team Customers
Top management Investors: GMSC Pty Ltd
Project sponsor Competitors

The scope of this project is to open a new Fitness Studio in Sydney CBD which will
serve people working in private and public offices in Central Station area from Monday- Friday.
In this aspect, its opening hours would be between 6 AM to 8 PM. This will be offering Body
building, Pilates, Zumba, General fitness and Yoga. It will be having the best trainer along with
development team which will be better equipped for tracking overall progression of project. The
intended audience for new fitness studio would be average individual with less amount of
workout experience. The use of this studio to promote health and fit life as laying focus on
people who are able for performing simple task of workout such as planks, push ups, yoga etc. In
the similar aspect, there will be hanging of motivation quotes to stay fit along with precaution
notification would be displayed to individuals within fitness studio and noting of potential risk as
well.
B. Developing project Communication plan
Target
Audience
Communication
Needs
Messenger Media/Channel Frequency
Customer
Awareness about
healthy life
Offers related to
Yoga, Pilates,
Body building,
General fitness and
Zumba
Advertisements,
Email
Weekly
Team
members
Mandatory
attendence
Sharing ideas and
concerns since last
meeting, review
work schedule
Email or phone
text
Twice a week
C. Discussing project plan along with WBS and project charter
In the present scenario, the objective is to open fitness studio within budget amount of
1.2M $ which will approximately start in June 2019.

Tasks to be observed, demonstrated or
simulated
Yes No Comment
1. Did the Student attend/perform the
Meeting
Yes
2. Did the Student effectively interact and
communicate with others?
 Eye Contact
 Body Language
 Appropriate language
 Use active listening
 Ask Questions
 Paraphrase or Summarise
 Take Minutes/Notes
Yes
Yes
Yes
Yes
Yes
No
No
3. Did the student cover the points outlined
in the assessment guidelines for this task?
Yes
4. Comments
5. Result : S/NYS
Assessor Signature:
TASK 5
A. Identifying five project risk and populating risk register
Risk ID RISK Category Risk Description
1 Team Unhealthy team members

2 Budget Running out of money
3 Sponsor Could not get in touch with sponsor
4 Sponsor, team Feature creep
5 Technical Heart rate monitor doe not work
B. Risk matrix for risk rating
Risk ID Risk Likelihood Risk Consequence Risk Rating
Unhealthy team
members Likely Adjust work schedule
appropriately .3
Running out of
money Not likely
Enough research for
ensuring about
components chosen to
buy would not cost
more than budget
.3
Could not get in
touch with
sponsor
Likely
Communicate in such
aspect which will allow
response for taking two
weeks and not for put
behind schedule
1.4
Feature creep Not likely
Various features would
be put as future
requirements category
.7
Heart rate
monitor doe not
work
Likely
Perform rigorous
research for ensuring
heart rate monitor work
.7

C. Risk assessment for five identified risk
Risk ID Description of
mitigation process Residual RISK Likelihood Residual Risk Rating
1
Adjust work
schedule
appropriately
.3
2
Enough research
for ensuring about
components chosen
to buy would not
cost more than
budget
.3
3
Communicate in
such aspect which
will allow response
for taking two
weeks and not for
put behind
schedule
1.4
4
Various features
would be put as
future requirements
category
.7
5
Perform rigorous
research for
ensuring heart rate
monitor work
.7

TASK 6: Project quality
TASK 7: Project Schedule
Absence of proper
support from
trainer’s side
No strategic follow –up
regarding learning &
experience
Absence of
children policy
pertaining to fun
area and liability
Lack of fun and healthy
activities for young children
Stick with particular
activities
No activities for
fun
Untrained
professionals
Setting of
unrealistic goals
Lack of
engagement
Lack of support with
regards to kids
Lack of
desired
results and
clear path
Lack of fun
Reduction in
number of
customers

Task Name Duration Start Finish
Project proposal 5 days Mon
3/11/19 Fri 3/15/19
Goals and objectives 3 days Mon
3/18/19
Wed
3/20/19
Determining resources 7 days Thu 3/21/19 Fri 3/29/19
Developing budget 6 days Mon 4/1/19 Mon 4/8/19
Allocation of resources 10 days Tue 4/9/19 Mon
4/22/19
Execution of project 15 days Tue 4/23/19 Mon
5/13/19
Evaluation of project 5 days Tue 5/14/19 Mon
5/20/19
Completion 4 days Tue 5/21/19 Fri 5/24/19
TASK 8
TASK 9: Change Request
Project Change Request

Issued by
Description and reason On basis of opening fitness studio in Gym, it
missed task for framing arrangements of
Aerobics and its trainer. In the present
scenario, it leads to give high publicity and it
is one the major demand of today's
generation.
Impact on scope This task will increase scope as of introducing
new facility, room and trainer.
Impact on budget There will be introduction of Aerobics which
will incur cost of trainer and equipments.
Impact on schedule Increase by 3 days.
Impact on the Risk Register Not likely
Change authorised: No
Reason: Exceeding budget and schedule
as well
Date
Project Title: Open a new Fitness Studio in Sydney CBD
Project Sponsor: Project Manager:
TASK 10
On basis of opening a new Fitness Studio in Sydney CBD as project, there are various
risk faced such as lack of resources along with issues related to staff or suppliers, material

shortages, technical failures and even there was presence of insufficient team skills so with this
context, it was resolved by documenting core set of skills required for attaining workload and
analyzing strength and weakness of every team members. In the similar aspect, they were trained
for enhancing knowledge and to end skill gaps (Schlegel, McLeod and Selfridge, 2018).
Furthermore, with context to this, there were issues within a team and incongruities was
challenges dealing with. Even they have constant look for methods for uniting team for project's
betterment. The best method for eliminating these problems or negativity in team is for designing
positive work environment (Glegg, Ryce and Brownlee, 2019). There was application of
incorporating team building activities for fostering feeling of team work and unison among them.
Check list
Unit of Competence
BSBPMG5
22
Undertake
Project
Work
Date of Assessment
Location
Demonstration Tasks Meeting
Materials and Equipment Note-taking
materials
Tasks to be observed, demonstrated or
simulated
Yes No Comment
6. Did the Student attend/perform the
Meeting
Yes
7. Did the Student effectively interact
and communicate with others?
 Eye Contact
 Body Language
 Appropriate language
 Use active listening
 Ask Questions
 Paraphrase or Summarise
Yes
Yes
Yes
Yes

 Take Minutes/Notes Yes
8. Did the student cover the points outlined
in the assessment guidelines for this task?
9. Comments
10. Result : S/NYS
REFERENCES
Books and Journals
Glegg, S. M., Ryce, A. and Brownlee, K., 2019. A visual management tool for program
planning, project management and evaluation in paediatric health care. Evaluation and
program planning. 72. pp.16-23.
Nonino, F. and et.al., 2018. Project Management: Driving Complexity. PMI® Italian Academic
Workshop (Vol. 43). Sapienza Università Editrice.
Sandhu, M. A., Al Ameri, T. Z. and Wikström, K., 2019. Benchmarking the strategic roles of the
project management office (PMO) when developing business ecosystems. Benchmarking:
An International Journal.
Schipper, R. R. and Silvius, A. G., 2018. Towards a conceptual framework for sustainable
project portfolio management. International Journal of Project Organisation and
Management. 10(3). pp.191-221.
Schlegel, E. F. M., McLeod, K. B. D. and Selfridge, N. J., 2018. Practical Tips for Successful
Implementation of Educational Innovations: Project Management Tools for Health
Professional Educators. MedEdPublish. 7.
Stettina, C. J. and et.al., 2018, June. Gaming for agility: using serious games to enable agile
project & portfolio management capabilities in practice. In 2018 IEEE International
Conference on Engineering, Technology and Innovation (ICE/ITMC) (pp. 1-9). IEEE.
Online
Quality Assurance vs. Quality Control. 2019. [Online]. Available through
<https://www.cpvmfg.com/news/quality-assurance-vs-quality-control/>.