Project Management for IT Professionals

University of South Australia
School of ITMS
INFS 5057: Project Management for IT Professionals (PMITP)
DECLARATION OF CONTRIBUTION
Team No/Name: ________________________
The following is a declaration of your individual contributions towards this group assessment. If any
contribution does not meet the assessment requirements, the course coordinator may adjust individual
marks up or down, depending on the level of contribution made.
Team Member 1
Name: ___________________________________________________________________________
I contributed _____________ words towards this assessment.
I worked on the following sections/questions (select whichever is appropriate).
_________________________________________________________________________________
_________________________________________________________________________________
Team Member 2
Name: ___________________________________________________________________________
I contributed _____________ words towards this assessment.
I worked on the following sections/questions (select whichever is appropriate).
_________________________________________________________________________________
_________________________________________________________________________________
Team Member 3
Name: ___________________________________________________________________________
I contributed _____________ words towards this assessment.
I worked on the following sections/questions (select whichever is appropriate).
_________________________________________________________________________________
_________________________________________________________________________________
Team Member 4
Name: ___________________________________________________________________________
I contributed _____________ words towards this assessment.
I worked on the following sections/questions (select whichever is appropriate).
_________________________________________________________________________________
_________________________________________________________________________________
Team Member 5
Name: ___________________________________________________________________________
I contributed _____________ words towards this assessment.
I worked on the following sections/questions (select whichever is appropriate).
_________________________________________________________________________________
_________________________________________________________________________________

Project Management for IT Professionals
<Date>
Prepared by
<Group number>
<Names of group members>

Table of Contents
5. Role Descriptions................................................................................................................4
6. Quality Management Strategy............................................................................................5
6.1 Quality Management Procedure...............................................................................5
6.2 Tools and Techniques................................................................................................5
6.3 Records......................................................................................................................6
6.4 Reporting...................................................................................................................6
6.5 Timing of Quality Management Activities.................................................................6
6.6 Role and Responsibilities...........................................................................................6
7. Configuration Management Strategy.................................................................................7
7.1 Configuration Management Procedure....................................................................7
7.2 Issue and Change Control Procedure........................................................................7
7.3 Tools and Techniques................................................................................................7
7.4 Records......................................................................................................................7
7.5 Reporting...................................................................................................................8
7.6 Timing of Configuration Management and Issue and Change Control Activities.....8
7.7 Roles and Responsibilities.........................................................................................8
7.8 Scales for Priority and Severity..................................................................................8
8. Risk Management Strategy.................................................................................................8
8.1 Risk Management Procedure....................................................................................8
8.2 Tools and Techniques................................................................................................9
8.3 Records....................................................................................................................10
8.4 Reporting.................................................................................................................10
8.5 Timing of Risk Management Activities....................................................................10
8.6 Roles and Responsibilities.......................................................................................10
8.7 Scales.......................................................................................................................11
8.8 Proximity..................................................................................................................11
8.9 Risk Categories.........................................................................................................11
8.10 Risk Response Categories........................................................................................11
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8.11 Early-warning indicators..........................................................................................11
8.12 Risk Tolerance..........................................................................................................12
8.13 Risk Budget..............................................................................................................12
9. Communication Management Strategy............................................................................12
9.1 Communications Procedure....................................................................................12
9.2 Tools and Techniques..............................................................................................13
9.3 Records....................................................................................................................13
9.4 Reporting.................................................................................................................14
9.5 Timing of Communication Activities........................................................................14
9.6 Roles and Responsibilities.......................................................................................14
9.7 Stakeholder Analysis................................................................................................14
9.8 Information Needs...................................................................................................15
10. Project Plan.......................................................................................................................16
10.1 Plan Description.......................................................................................................16
10.2 Tolerances................................................................................................................16
10.3 Product Descriptions...............................................................................................17
10.4 Schedule..................................................................................................................17
11. Project Controls.................................................................................................................17
11.1 Monitoring and Control...........................................................................................18
12. Minutes of Group Meetings..............................................................................................19
12.1 Meeting 1.................................................................................................................19
12.2 Meeting 2.................................................................................................................21
12.3 Meeting 3 (repeat for each meeting held)..............................................................23
13. References..........................................................................................................................25
14. Appendices.........................................................................................................................28
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5. Role Descriptions
The project to be explained in this Project Initiation Plan includes the case about the
organization of a family practice health organization called the AAA Family Practise that has
been set up in a newly developed area. The responsibility of the implementation of a
Practise Management System or PMS is to be set for the AAA Family Practise and this has to
be done initiating with the Project Initiation Plan that would firstly describe the background
of the project to describe the initial set up of the organization. This would help in
establishing the needs behind the organization and the ways that can be considered for the
establishment of the project plan or the PMS. The organization has already set up its
medical practise 3 years ago and has accommodated the medical care in the newly
developed area that has both commercial establishments and residential complexes. The
healthcare organization even has few staff consisting of two doctors, a nurse, an assistant
for the doctor and an administrative assistant. The company has found to be storing all their
information in a manual basis that enabling all the record to be stored on papers. The past
three years that the organization has operated, clearly tells about the organization and its
establishment about the area where the patients have been found to be growing at a huge
rate. The growth has been predominantly found to be implying that the patients have been
incurring from the suburbs and this has resulted in the addition of new staff members
including two new doctors and two administrative assistants have also been appointed to
help the existing Practise Manager as well.
The role described for the team can be described as the following:
Executive – Practice Owner, Alicia Paterson.
Senior User – Practise Manager, John Chatman.
Senior Supplier – Contract IT firm specialising in developing Practice Management
Systems.
Project Manager – External contractor as the Family
Team Manager(s) – For the management of the team and monitoring the project
progression
Project Support – The supporting department in case of any disruption occurs
Project Assurance – For the handling of the Emergency cases
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Change Authority – Ensure any changes required in the project
6. Quality Management Strategy
6.1 Quality Management Procedure
The quality management procedure would be determined by the implementation of
monitoring of the project at every stage of development for the process management
system to understand if the requirements of the organisation and customers would all be
fulfilled with the implementation of the project as for the decided plan. The reasons to
implement the replacement of the legacy system and implementing a completely new
process management system for handling the business system is due to the exponents rising
customers in organisation. The patient infiltration is making it difficult for the organisation
to keep hold of all the records. The business options would be much enhanced due to the
implementation plan and this would help in the further growth and reputation of the
organisation.
6.2 Tools and Techniques
The tools and techniques that would be utilised for this procedure would be the flow charts
and the cause and effect diagrams that would analyse all the project constraints and project
progressions with the causes and effects describing with the flow of the project. However,
the manual system administration and documentation procedures have resulted to the
various issues that has led to the disruption in the practises. The project would thus be
formulated to help the AAA Family Practise organization in developing a Practise
Management System or PMS for the organization so that the organization would be
effectively handling the business information for facilitating the day to day operations
including the sales, accounts and the information regarding the customers and staff within
the organization.
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