VUIS Consulting Project Plan

This project plan focuses on the development of an SAP/4HANA for the organization 'Yes Chemist'. It includes information about scope, business case, project schedule approach, budget, risks, and communication plan.

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[INSERT PROJECT NAME HERE]
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
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Table of Contents
Introduction.................................................................................................................................. 4
Project scope............................................................................................................................... 4
Business case............................................................................................................................. 4
Project schedule and approach...................................................................................................5
Resources................................................................................................................................... 6
Budget......................................................................................................................................... 7
Risk............................................................................................................................................. 8
Communication.......................................................................................................................... 11
Summary................................................................................................................................... 12
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Introduction
The paper mainly focuses on the development of a project plan for the organization “Yes
chemist “that mainly aims to develop an SAP/4HANA. The project plan was mainly created in
order to keep the entire project on track. The plan that was developed mainly includes
information about scope, business case, project schedule approach, budget, risks,
communication plan as well proper elaboration about the resources that are required for the
project.
Project scope
Aim of the project: The main aim of the project is to implement SAP/4HANA for the
SAP business of the organization in order to integrate accounting, procurement as well as
analytical modules for giving better services to the customers.
Project objectives: The objectives include:
 To implement SAP/4HANA for the organization
 To add module of analytics, procurement as well as accounting
 To improve the service that are mainly given or delivered to the customers.
Quality standards needed
Required standard of quality Measurement
Proper customer service If the customers are happy with the service
and the number of customers is increasing
the quality standards are met
Proper service and speed If the speed that is provided is helpful in
managing business operations then it can be
ensured that the quality standards are met
Business case
The paper mainly reflects on the organization “Yes Chemist Pty Ltd” which is one of the
groups of independent pharmacies that generally shares values as well as effective philosophy.
It is found that the business generally started in the year 1990 as one of the family ventures.
The operating head office of the organization is situated in South Melbourne. The organization
generally aims to provide proper health as well as beauty needs of the various customers in
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context to the pharmaceutical operations. In the year 2017, the organization undertakes a
review as per which the business generally requires S/4HANA for the entire SAP business. It is
found that the project must also include procurement as well as analytical based modules that is
generally implemented as one of the projects. The benefits that will be achieved from the project
are generally elaborated in the table below:
Expected benefits Status Process for benefit
realisation
Improved reporting and
planning
One of the aim advantages
that will be achieved from the
project is the implementation
of SAP/4HANA which is
considered to be suitable for
all the organizations.
If the project reports are
managed quite effectively.
Improved efficiency With the reduction within the
IT as well as training cost, it
is found that implementation
of SAP/4HANA helps in
minimizing the effort as well
as time that is needed within
the workplace
With the progress report
Data security It is found that sharing of
various data can be done
efficiently and therefore the
data security can get
improved.
With the reduction in the
technical as well as ethical
issues.
Moreover, there are a number of disadvantages of SAP/4HANA that are generally
elaborated below:
 Expensive: It is found that the upfront cost that is quite high and which further can
cause financial issues as well as challenges.
 Customization: Customization is generally considered as one of the important process
that further users
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Project schedule and approach
The table that is showcased below generally reflects on the days that is mainly required
for successful project execution. It is found that while conducting the research on the schedule,
proper analysis is conducted for ensuring that the entire project gets finished. The initiation
phase, planning phase, installation as well as closure phase is done effectively within 270 days.
The table below showcases on days that is required for each of the activities.
Figure 1: Schedule
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(Source: Created by Author)
Resources
The resources who are involved with the project are generally reflected in the form of a
table below:
Resource Name Max. Units Std. Rate
Project manager 100% $ 195.00/hr
Business analyst 100% $ 130.00/hr
Technical writer 100% $ 95.00/hr
Trainer 100% $ 115.00/hr
System integrator 100% $ 105.00/hr
Application programmer 100% $ 95.00/hr
Technical officer 100% $ 85.00/hr
Data entry officer 100% $ 60.00/hr
Administrative officer 100% $ 50.00/hr
The power, interest of the project stakeholders within the project is generally showcased
below:
Stockholders Power Interest
Project manager High High
Business analyst Low High
Technical writer Low Low
Trainer low Low
System integrator Low High
Technical officer Low High
Administrative officer Low High
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Budget
The figure provided below reflects that SAP/4HANA will generally get accomplished
within the budget $475,370. The detailed budget is provided below:
Figure 2: Budget
(Source: Created by Author)
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Risk
Risk Description Impact Probability Mitigation
Delay The delay in the
schedule occurs
due to slippage
of project
schedule and
which further
creates
extension in the
completion date.
This increases
the budget of the
project.
High High The schedule of
the project
should be
checked and the
status report
should be
shared on
weekly basis for
making sure that
the project is on
track.
Improper testing If the testing
after the
implementation
of SAP/4HANA
is not done then
there is high
chance that
there is some
technical issue
that is occurring.
High High Testing should
be done after
the project
implementation
phase for
making sure that
the testing is
done in such
that way that it
ensures that the
system is
working
properly.
Insufficient
budget
If the budget
that is allocated
for the project is
not sufficient
then the
chances of
High High The budget that
is required
should be
estimated before
the initiation
phase with the
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project shortfall
increases that
further enhances
the expenditure
above the
allocated budget
and it is
impossible for
the management
to manage the
extra amount of
budget.
help of
experienced
project manager
for avoiding that
the issues
related with the
project.
Lack of skilled
members
If the team who
works are not
much skilled and
therefore, they
are unable to
manage their
roles as well as
responsibilities
effectively.
Medium Medium It is important to
hire experienced
as well as skilled
project team
who are capable
of doing the
work of the
project quite
efficiently
without facing
any type of
issue.
Scope creep Due to the
issue of scope
creep, the team
members are
unable to
complete the
work of the
project quite
efficiently.
Medium Medium Use of change
control steps are
considered to be
important for
managing the
scope creep and
for finishing the
entire project
asper the
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mentioned
scope.
Communication
Responsible Audience Message Vehicle Frequency
Project manager Team leaders The project
manager is the
person who
discusses the
issues on which
the team need to
focus.
Email Once
Team leader Project manager The team
leaders
generally
presented the
status report of
the project in the
weekly team
meeting
Face to face Weekly
Project planner Project
manager
The project
planner
discusses on the
issues that they
face while
project planning
Email/face to
face
When needed
Financial
manager
Team member The financial
manager
discusses the
ways that needs
to be used by
the project team
in order to
Email/face to
face
When needed
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control the
project budget
Project manager Sponsor The project
manager mainly
discusses the
amount of
money that is
generally
required for the
project.
Email Once
Summary
It can be concluded from the entire paper that the implementation of SAP/4HANA is
beneficial for the organization “Yes Chemist”. The system also incorporates analytics human
resource, accounting modules and thus all the business operations can be performed with the
help of SAP/4HANA.Moreover, the paper discusses the issues that the project faces while
conducting the project with the help of proper risk mitigation strategies. Moreover, proper
communication plan is generally created for avoiding communication gap while conducting
project successfully.
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