Work Efficiently And Workforce Assignment

Activity 2
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ORGANIZATIONAL DATA COLLECTION
INTRODUCTION
Workforce is an essential part of any organization and in order for any organization to work
efficiently and produce expected out comes then the proper workforce should be put into place.
Understanding the relationship between the individuals and the organization and the impact they
have is vital to the working of the same organization. People or rather the skill and knowledge
they possess is key to the functioning of any organization, with roper understanding the right
workforce is put into place to achieve the goals intended for the organization.
This report looks at data collection on organizational level and its impact on decisions made by
Human Resource (HR), how data is sourced and used, storage and a legal outlook of the same. It
briefly describes the structuring of an organization based on the workforce data collected and the
impact it may have on the restructuring of the organization
Collection and Recording of HR data
Data is very important and its collection is done in various different ways, in HR, data collection
is done in the following ways:
Observation
In this instance the analyst observes a job holder at work, records what and how he/she
does his/her work and the time factor in each task. (Zheltoukhova and Baczor 2015) On the
positive this method is accurate and simple on the other hand it might be considered as time
consuming and in cases where the work done is more mental than physical then observation

would not work. This method would therefore be efficient in analyzing repetitive and short cycle
jobs.
Interview
In this method information is solicited from the worker or a supervisor concerning the
work done and the degree of importance is weighed on each response. This method is time
consuming especially if the interview is to be conducted on two or more employees doing the
same kind of job. Bias is also a huge part of this method on both the employee and analyst as it
affects the accuracy and objectivity of data obtained and depends on the ability of the worker to
give meaningful responses.
Checklist
A checklist is a kind of a questionnaire but contains more yes or no answers. It can be
taken by up to 100 activities and persons only respond to tasks that include their jobs. This
method is useful in large firms with huge labor force it is however very costly.
Diary Method
Requires the job holder to record every single activity of each day, when done faithfully
it gives accurate data and reduces errors brought about by memory lapses. It is time consuming
since it stretches through a period of considerable time and is therefore not used a lot.
Reasons for collection of data
There are several reason why such data is collected by HR. these reasons are
 to provide the organization with information to make decisions
 to keep contact details of employees