You Can Fit - New Information System

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You Can Fit
New Information System
12/3/2018

You Can Fit
Contents
Initial Investigation................................................................................................................................2
Background Information....................................................................................................................2
Organization Chart............................................................................................................................2
Business Functions............................................................................................................................2
System Vision Document......................................................................................................................3
Problem Statement.............................................................................................................................3
System Capabilities...........................................................................................................................3
Business Benefits...............................................................................................................................3
Project Management..............................................................................................................................3
Tasks & Duration, Dependencies & Predecessors.............................................................................3
Gantt chart.........................................................................................................................................4
PERT/CPM chart...............................................................................................................................4
Overall Project Duration....................................................................................................................5
Initial Feasibility Study.........................................................................................................................5
Risk Analysis.....................................................................................................................................5
Cost & Benefit Analysis....................................................................................................................6
Technique 1...................................................................................................................................6
Technique 2...................................................................................................................................9
Recommendations...........................................................................................................................11
Fact Finding Techniques.....................................................................................................................11
Questionnaire...................................................................................................................................11
Domain Analysis.............................................................................................................................11
Observations....................................................................................................................................12
Appendix.............................................................................................................................................12
Centre Manager 1: Questionnaire....................................................................................................12
Sales & Marketing Manager: Questionnaire....................................................................................12
Interview Plan..................................................................................................................................13
References...........................................................................................................................................14
1

You Can Fit
Initial Investigation
Background Information
You Can Fit is a business organization that has its fitness centres in Victoria and NSW. The
company has performed exceedingly well and is now looking forward to open a supercentre
in Gold Coast, Queensland. Adam Apple is the CEO of the organization and there are thirteen
existing centres of the firm. Each of these centres has full time and casual staff members. The
organization currently uses OnAllAccounts application to manage all of its accounting
operations. Microsoft Office applications, such as Excel and Word are used to handle the
word processing and other operations. With the opening of the new supercentre, the data
needs of the organization will increase along with the increase in organization requirements.
A new information system will be required to manage the new and existing supercentre with
the expansion of the organization.
Organization Chart
Business Functions
The new information that is being developed for You Can Fit will handle the following
business functions carried out at the organization.
 Compilation and data management for the organization from all the departments as
finance, operations, personal services & members, and sales & marketing.
2
Adam Apple
Finance: Donald
Dollars
Sales &
Marketing: Sally
Molly
Operations: Chia
Chen
Centre Managers
Personal Services
& Membership:
Mark Lewis

You Can Fit
 Advanced and automated data analytics for the organization (Hussain and Roy, 2016).
 Accounts handling and management along with the data storage and operations on the
accounting data.
 Resource management and allocation for the managers (Rajgor and Pitroda, 2012).
System Vision Document
Problem Statement
The expansion of You Can Fit will lead to the incorporation of enhanced data sets and
business operations. The current processes are managed using OnAllAccounts as the
accounting software and Microsoft Office applications, such as Excel and Word. The current
applications will not be able to handle the expansion of the business.
System Capabilities
The new information system will manage the back end operations of the organization and
will have the capabilities to manage the functions as compilation and data management for
the organization from all the departments as finance, operations, personal services &
members, and sales & marketing. Advanced and automated data analytics for the
organization will be carried out. Accounts handling and management along with the data
storage and operations on the accounting data will be done along with the resource
management and allocation for the managers (Ilieva-Obretenova, 2016).
Business Benefits
 Enhancement of the number of customers associated with the organization by 45%
 Increase in revenues by 38%
 Streamlining of the business operations leading to enhanced resource productivity and
efficiency levels
Project Management
Tasks & Duration, Dependencies & Predecessors
Task Name Duration Start Finish Predecessors
You Can Fit
Information System 22 days Mon 03-12-
18 Tue 01-01-19
Meeting with Fitness 3 days Mon 03-12- Wed 05-12-
3