Project Milestone Planning and Implementation

This assignment details a project focused on relocating to a new house. It outlines the project milestones, including tasks like packing, transportation, utilities, and enrollment in new schools. A work breakdown structure (WBS) visualizes the project's components, while a Gantt chart displays the schedule with task durations and dependencies. The document also provides a detailed task list assigning responsibilities to individuals involved in the relocation process.

Running head: PROJECT INITIATION PLANNING AND EXECUTION
Project Initiation, Planning and Execution
Name of the Student
Name of the University
Author Note

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PROJECT INITIATION PLANNING AND EXECUTION
Table of Contents
1. An overview of the Scenario...........................................................................................2
2. The Criteria and Assumptions.........................................................................................2
3. The Milestone Plan..........................................................................................................3
4. The lists of tasks..............................................................................................................4
5. Gantt Chart.......................................................................................................................4
6. Adjustments made...........................................................................................................4
7. Reflection.........................................................................................................................5
References............................................................................................................................6
Appendix..............................................................................................................................7
Appendix 1.......................................................................................................................7
Appendix 2.......................................................................................................................8
Appendix 3.....................................................................................................................10

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PROJECT INITIATION PLANNING AND EXECUTION
1. An overview of the Scenario
The family of Kelly and Jeff with their two children and Will and Lexie and their dog
will move to their new house in Perth. Currently they are living in a two-bedroom rental
apartment in Maroochydore in Sunshine Coast. The shifting is required as Jeff recently secured a
new position as a marketing director interstate. Jeff has to report to his new job on 5th February
2018. The new house in Perth is already secured, however, the can only move in to the place on
27th January 2018. Jeff and Kelly have already started preparation for the shifting and have
planned it accordingly so that they can move in to their new house. However, they need to vacate
their current property on 20th January. Therefore, Jeff and Kelly need to stay in a hotel for a few
days, as they have no relatives in Sunshine Coast. They need to rent a place for some days in
order to store their belongings and packed stuffs that they would be taking to the new place. The
moving and shifting is entirely the responsibility of Jeff and Kelly and the budget set for the task
in $5000. The Perth school term commences on 31st January 2018, therefore it is essential to
complete the entire shifting within 30th January. In order to manage all the shifting related works
and transfer of the whole family along with their two cars in the new place, a transport company
(packers and movers) is hired by Jeff and Kelly to supervise and provide necessary help in the
moving process. It is the responsibility of the transportation company to move the two cars in the
new place. The detailed work breakdown structure, project milestone and flow of tasks in this
entire process are elaborated in the following sections (Burke 2013).
2. The Criteria and Assumptions
In order to complete the entire shifting process with the scheduled time and available
budget, it is essential to prepare a proper schedule of the tasks that are needed to be completed

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PROJECT INITIATION PLANNING AND EXECUTION
for the successful completion of the shifting process. The entire process can be considered as a
project and proper scheduling is essential for ensuring project success. It is to be kept in mind
that no essential belongings are left out in the process of moving and therefore, it is essential to
list down all the materials and belongings that are needed to be taken with, in the new place.
There is no separate arrangement required for moving the family and the cars, as it is the
responsibility of the transportation company. The transportation company hired will make
necessary arrangements for movement of the packed stuffs to the place rented for storing the
stuffs and to the new place as well. However, Jeff and Kelly have decided to supervise the
packing process, as there are many essential belongings that cannot be left out in the current
place. It is therefore assumed that Jeff and Kelly will take active part in the packing procedure
along with the workers of the Transportation Company. It is assumed that the transportation
company will be paid in installments for the material costs needed for successful completion of
the project (Rezaeean and Falaki 2012). However, the workers of the Transportation Company
will be paid on hourly basis. The entire completion of the payment to the Company will be made
only after successful transfer to Perth. One of the project constraints is that the payment to the
Transportation Company does not include the cost of hotel and the storage space rented. The cost
estimation of the entire project further include the admission fees of the children to the new
school in Perth, transfer of utilities and change in address. . It is assumed that the budget
estimated for the project is sufficient to successfully complete the tasks (Fernandes, Ward and
Araújo 2013).
3. The Milestone Plan

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PROJECT INITIATION PLANNING AND EXECUTION
A milestone of the entire project is prepared that reflects to the assumption and
constraints of the project (Devi and Reddy 2012). It mentions the detailed work breakdown
structure (Refer to appendix 1).
4. The lists of tasks
The task list that is to be followed for the successful completion of the project is prepared
that reflects the scenario and major requirements for the successful completion of the project
(Kerzner 2013). A task list is prepared and the resources responsible for each task is mentioned
as well (refer to appendix 2).
5. Gantt Chart
A Gantt chart of the project schedule is prepared that indicates the critical path of the
project (Refer to appendix 3). This schedule is to be followed for successful completion of the
project (Larson and Gray 2013).
6. Adjustments made
The schedule of the project indicates the initiation of the project is from December 22nd
2017. It is assumed that the packing and labeling of the items had started in December only.
Furthermore, the project follows a sequential structure and there are some critical tasks,
incompletion of which will lead to the failure of the project (Sharon and Dori 2015). The
schedule of the project is adjusted in such a way that the old house would be vacated in 20th
January as required and move in to the new house will be on 27th January. Moving in of all the
necessary goods to the new house will be completed within 30th January so that Will and Lexie
can attend school on 3st January. These adjustments are made in order to ensure that the project

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PROJECT INITIATION PLANNING AND EXECUTION
is executed within the allocated budget and Jeff can join his new job on time. Additionally, it
ensures that the children do not miss their school.
7. Reflection
The project is complex as the time for relocation is very limited. I have understood that it
is very essential to schedule a task before its implementation when there are a number of
constraints associated with a task. The constraints of this task include the vacating the old house
on 20th January but move in to the new house cannot be before 27th January. Another constraint
of the task is that the entire relocation is to be completed within a budget of $5000. The hiring of
a transportation company is a wise decision to complete the project within the scheduled time.
The work breakdown structure and the schedule of the project has been planned keeping in mind
the constraints, assumptions and adjustments made.

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PROJECT INITIATION PLANNING AND EXECUTION
References
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
Devi, T.R. and Reddy, V.S., 2012. Work breakdown structure of the project. Int J Eng Res
Appl, 2(2), pp.683-686.
Fernandes, G., Ward, S. and Araújo, M., 2013. Identifying useful project management practices:
A mixed methodology approach. International Journal of Information Systems and Project
Management, 1(4), pp.5-21.
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Larson, E.W. and Gray, C., 2013. Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Rezaeean, A. and Falaki, P., 2012. Agile Project Management. International Research Journal of
Applied and Basic Sciences, 3(4), pp.698-707.
Sharon, A. and Dori, D., 2015. A Project–product model–based approach to planning work
breakdown structures of complex system projects. IEEE Systems Journal, 9(2), pp.366-376.
Vanhoucke, M., 2012. Project management with dynamic scheduling. Springer Berlin
Heidelberg.

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PROJECT INITIATION PLANNING AND EXECUTION
Appendix
Appendix 1
WBS Task Name Duration Start Finish
0 Shifting 30 days Fri 22-12-17 Tue 30-01-18
1 Project Starts 0 days Fri 22-12-17 Fri 22-12-17
2 Planning and Packing 7 days Fri 22-12-17 Mon 01-01-18
2.1
Making a list of items to be
carried and hiring a transportation
Company
2 days Fri 22-12-17 Mon 25-12-17
2.2 Booking Hotel and Storage place 4 days Tue 26-12-17 Fri 29-12-17
2.3 Downsizing unwanted stuffs and
start of packing 5 days Tue 26-12-17 Mon 01-01-18
2.4 Installment Payment to
Transportation Company 1 day Tue 26-12-17 Tue 26-12-17
3 Preparation 8 days Wed 27-12-17 Fri 05-01-18
3.1 Listing precious items and
labeling the packed stuffs 4 days Wed 27-12-17 Mon 01-01-18
3.2
Drafting application for
Enrollment in school and change of
address
2 days Tue 02-01-18 Wed 03-01-18
3.3 Clearing all the pending utility
bills 2 days Thu 04-01-18 Fri 05-01-18
4 Implementation/Shifting 19 days Mon 08-01-18 Tue 30-01-18
4.1 Cancelling certain Utility
subscription 2 days Mon 08-01-18 Tue 09-01-18
4.2 Cleaning the house and rubbish
pick up 2 days Wed 10-01-18 Thu 11-01-18
4.3 Transfer of goods to the rented
place by transportation company 6 days Fri 12-01-18 Fri 19-01-18
4.4 Vacating the house and move to
Perth 1 day Sat 20-01-18 Sat 20-01-18
4.5 Check in and staying in hotel 4 days Mon 22-01-18 Thu 25-01-18
4.6 Partial Payment 1 day Fri 26-01-18 Fri 26-01-18
4.7 Cleaning and moving in to the
new house 1 day Sat 27-01-18 Sat 27-01-18
4.8 Transfer of goods to the new
place 2 days Sat 27-01-18 Mon 29-01-18
4.9 Payment completion 1 day Tue 30-01-18 Tue 30-01-18
5 Project Ends 0 days Tue 30-01-18 Tue 30-01-18
Table 1: Representing the Project Milestone

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PROJECT INITIATION PLANNING AND EXECUTION
The work breakdown structure of the project is illustrated below-
Shifting
Project Starts Planning and Packing
Making a list of items
to be carried and
hiring a
transportation
Company
Booking Hotel and
Storage place
Downsizing unwanted
stuffs and start of
packing
Intallment Payment
to Transportation
Company
Preparation
Listing precious
items and labelling
the packed stuffs
Drafting application
for Enrollement in
school and change of
address
Clearing all the
pending utility bills
Implementaion/Shifting
Cancelling certain
Utility subscription
Cleaning the house
and rubbish pick up
Transfer of goods to
the rented place by
transportaion
company
Vacating the house
and move to Perth
Check in and staying
in hotel
Partial Payement
Cleaning and moving
in to the new house
Transfer of goods to
the new place
Payment completion
Project Ends
Figure 1: Representing the Work breakdown structure of the Project
(Source: Generated by Author using MS Schedule Pro)
Appendix 2
Task Name Resource Responsible
Shifting
Project Starts Jeff, Kelly
Planning and Packing
Making a list of items to be carried and hiring a
transportation Company Jeff, Kelly, Transportation company workers
Booking Hotel and Storage place Jeff
Downsizing unwanted stuffs and start of packing Jeff, Kelly
Installment Payment to Transportation Company Transportation Company payments for materials
and service ,Jeff
Preparation
Listing precious items and labeling the packed Kelly, Transportation company workers

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PROJECT INITIATION PLANNING AND EXECUTION
stuffs
Drafting application for Enrollment in school and
change of address Jeff
Clearing all the pending utility bills Jeff
Implementation/Shifting
Cancelling certain Utility subscription Kelly
Cleaning the house and rubbish pick up Cleaning workers ,Rubbish pick up workers
Transfer of goods to the rented place by
transportation company Rent storage, Transportation company workers
Vacating the house and move to Perth Entire Family
Check in and staying in hotel Entire Family ,Hotel Cost
Partial Payment Transportation Company payments for materials
and service
Cleaning and moving in to the new house Cleaning workers ,Transportation company
workers
Transfer of goods to the new place Transportation company workers
Payment completion Jeff, Transportation Company payments for
materials and service
Project Ends Jeff, Kelly
Table 2: Representing the Task list and resources responsible

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PROJECT INITIATION PLANNING AND EXECUTION
Appendix 3
Figure 2: Representing the Gantt chart of the project
(Source: Generated by Author using MS project)
The work activities marked in red in the Gantt chart above depict the critical path of the project