Effective Provision for Wimbledon Event

The Wimbledon 2016 project aims to ensure a successful event by allocating individual space for sellers, providing a proper route for supplies, and handling firework displays under safety regulations. The project requirements include ensuring activities are completed within the given duration and budget, with plan development finishing within two months prior to event initiation. The scope statement covers various aspects of the documentation, including requirements, plan, team, and detailed scope statement. The project deliverables will be produced to aid in project completion, and scope validation will ensure that all necessary activities are included. The project schedule management approach considers five areas: initiation, planning, procurement, execution, and closure. The schedule will be controlled through scheduled inspections to ensure the project stays on track within the budgeted duration.

Project Management
Scope and Schedule Management
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Table of Contents
Scope Management..........................................................................................................................2
Plan Scope Management..............................................................................................................2
Requirement Collection...............................................................................................................2
Business Requirements............................................................................................................2
Stakeholder Requirements.......................................................................................................2
Solution Requirements.............................................................................................................3
Project Requirements...............................................................................................................3
Project Scope Statement..............................................................................................................3
Deliverables.............................................................................................................................4
Project Exclusion.....................................................................................................................4
Constraints...............................................................................................................................4
Assumptions............................................................................................................................4
Work Breakdown Structure Development...............................................................................4
Scope Validation......................................................................................................................5
Scope Control..........................................................................................................................5
Schedule Management.....................................................................................................................5
References........................................................................................................................................6
Appendix..........................................................................................................................................7
Appendix A: Deliverables...........................................................................................................7
Appendix B: WBS.......................................................................................................................7
Appendix C: Schedule.................................................................................................................7

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Scope Management
The scope management has been developed considering the Wimbeldon in UK. The focus is to
understand and manage the various aspects of the event. There are multiple activities that are to
be considered in this project and in the end it will be ensured that the project completes well
within the defined duration and budget (Kerzner, 2013). There are six areas that are considered
while developing the scope for any project. The next few sections will be discussing these areas
beginning from the Plan Scope Management to Scope Control.
Plan Scope Management
This section is concerned with the development of scope plan that keeps documented entire
project scope in the human readable format. Moreover, it acts as a validation and control in the
later stage of the project and at the project closure phase (Burke, 2013). The plan provides the
team working on the project with the understanding of the assumptions that have been
considered prior to initiating the project. Along with that, the situations or constraints are also
detailed specifically within which the project will be conducted (Schwalbe, 2015). The
management of the current project scope will be done by the project sponsors and the project
manager along with the analyst to ensure that the right deliverables have been defined for the
project.
Requirement Collection
Requirement collection is the most important aspect of the scope management. In this phase, the
project manager involves in identifying the requirements of the project and the stakeholders that
are imperative for the project success (Walker, 2015). The current project is focused on the
effective management Wimbledon 2016. The major stakeholders of the project had come

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together to discuss and understand the project requirement which has been discussed in the
following sub-sections (Martinsuo,2013). The Wimbledon 2016 will bring together people from
various facets of life together to enjoy the games.
Business Requirements
The business requirements are the high level aspect that is directly concerned with the entire
business. The purpose of such requirements is to understand the opportunities or threats that lie
in the conduction of the project at the major level. Mentioned below are the high level business
requirements related to this project:
- Identifying the right venue for the conduction of the Wimbledon 2016.
- Ensuring that the entire project completes within the set deadline and the defined budget.
- Ensure that the maximum number of project stakeholders give satisfactory response at the
end of the project
- Building appreciable image of the event among the prospective sponsors and viewers
Stakeholder Requirements
There are various stakeholders to this event. Some of them are directly impacted from this event
and some are the indirect. The local governments, viewers and the public and private business
providing supplies can be seen as some of the major stakeholders of this event or project (Meng,
2012). Moreover, there will be agencies that would prefer to display their advertisements around
the venue. Mentioned below are the requirements directly concerned with the local government:
- Having proper provision for the stalls around the venue along with the huge screen
showing the event schedules

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- Selection of proper venue for the Wimbledon 2016 which is safe from any kind of
potential security threat and other types of threats.
- Some of the major aspects that need proper provi0sion at the venue are proper
accommodation for visitors, waste disposal, and spacious car parking facility, safety net,
and emergency provisions.
Solution Requirements
The solution requirements are concerned with the illustration of the activities that fulfills the
needs of the associated stakeholders. Mentioned below are the solution requirements related to
the Wimbledon 2016 project:
- Selection of right contractor who has enough experience in managing the provisioned
market around the Wimbledon event. The aspects that will be covered under this is
allocation of individual space for the sellers and provision for the proper route to bring in
the supplies to sell.
- The firework displays during the event initiation will be handled by the same contractor
with effective provision for the safety requirements. The entire fire related activities will
be conducted under the existing Fire and Safety Regulations.
Project Requirements
The project requirements are concerned with the various procedures that will be needed to
implement the project. Mentioned below are the project requirements that will be considered for
the Wimbledon 2016:
- It will be ensured that the project activities finish within the given duration and identified
budget.

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- The project plan development will be finished within the two months period. The plan
development phase will be one year prior to event initiation.
Project Scope Statement
Numerous meetings have been conducted to analyze the project in detail and management of the
whole project. The project scope document includes various aspects of the documentation,
namely, requirements, plan, team along with the detailed scope statement on the project (Shields
and Rangarajan, 2013). The document covers the entire project scope. Mentioned below are the
areas that have been covered within the project scope statement:
Deliverables
The project deliverables are the interim results that are produced to aid in the project completion.
The project deliverables can be anything that supports in the project completion and can be seen
as the complete task in it (Sharbatoghlie and Sepehri, 2015). The Wimbledon 2016 project will
be conducted based on the activities that have been defined through the Work Breakdown
Structure. Appendix A shows the project deliverables for Wimbledon 2016.
Project Exclusion
There are certain aspects related to the project that have not been considered in this project
completion. The proper understanding of the project scope is mandatory for the project manager
to ensure that the project does not deviate from the actual activities, milestones and deliverables.
The activities concerning the fund collection for the project is completely related to this project,
yet it has been excluded from the project and will be carried out by other concerned parties ().

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Constraints
Some constraints have been identified in relation to this project. It is imperative for the project
success that these constraints are kept into consideration while moving ahead with the project
completion (Ahlemann et al, 2013). Mentioned below are some of the project constraints that
have been identified for the project:
- It is expected that the budget allocated for the project might exceed the defined amount.
The expectation of the same is due to the probability of occurrence of some unknown
activities that might hamper the project duration. Moreover, any added requirements can
also impact the project budget.
- The improper weather condition might impact the fireworks at the event.
- The absence of right human resource at the key areas.
Assumptions
Some of the crucial assumptions have been made in light of the project completion. The
assumptions are considered to be true and it is expected that what has been assumed is bound to
take place and support the project growth. Mentioned below are the project assumptions for the
Wimbledon 2016:
- There will be ample support from the project sponsors in terms of budget and extension
in the project duration.
- The human resources available for the project are able and experienced enough to handle
their respective domain.
- The non-human resources required for the project completion will be brought in on time
by the assigned suppliers.

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Work Breakdown Structure Development
The work breakdown structure shows the list of the activities that are to be conducted on the
ground. Through the development of work breakdown structures, the activities are divided into
small and manageable components. Appendix B shows the work breakdown structure for this
project.
Scope Validation
The scope validation is concerned with the help of sponsors and few project analysts. The project
scope validation allows the project manager to stay assured that the activities listed in the project
scope are required to be taken and none of the activities outside the project is the concern.
Mentioned below are the acceptance criteria that have been developed for the Wimbledon 2016:
- The project meets the scope defined in the initial phase
- The project completes within the allocated fund and duration added with the extension
allowed by the sponsors
- Project stakeholders sign the final project completion documents.
Scope Control
The project will be controlled in accordance with the project scope that has been developed.
Moreover, the activities defined with the project work breakdown structure will be monitored
and controlled in accordance with the industry standard, defined duration and the identified
budget. Mentioned below are some the aspects that should be considered in controlling scope:
- The project managers should take approval from the sponsors in case of any form of
extension related to overall project duration and budget.
- The entire extension procedures should be well documented.

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Schedule Management
The schedule management is concerned with the development of timeframe for the various
activities that are required to be undertaken in the Wimbledon 2016 project management. The
project schedule will have the list of activities along with the duration and the specific dates for
the completion. There are five areas that have been addressed through the schedule management,
namely, initiation, planning, procurement, execution, and closure. The Appendix C shows the
project schedule for this event.

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References
Kerzner, H. R. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Walker, A. (2015). Project management in construction. John Wiley & Sons.
Martinsuo, M. (2013). Project portfolio management in practice and in context. International
Journal of Project Management, 31(6), 794-803.
Meng, X. (2012). The effect of relationship management on project performance in construction.
International journal of project management, 30(2), 188-198.
Shields, P. M., & Rangarajan, N. (2013). A playbook for research methods: Integrating
conceptual frameworks and project management. New Forums Press.
Sharbatoghlie, A., & Sepehri, M. (2015). An Integrated Continuous Auditing Project
Management Model (CAPM). In 4th International Project Management Conference.
Ahlemann, F., El Arbi, F., Kaiser, M. G., & Heck, A. (2013). A process framework for
theoretically grounded prescriptive research in the project management field. International
Journal of Project Management, 31(1), 43-56.

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Appendix
Appendix A: Deliverables
The table below shows the project deliverables for Wimbledon 2016:
Project Phase Deliverables
Initiation Project Charter
Project Requirement Document
Project Approval Document
Planning Project Plan Document
Budgeting Document
Communication Plan
Procurement Project Procurement Document
Suppliers Document
Supplier Signoff Document
Execution Project Activities Document
Project Responsibility Document
Project Execution Document
Closure Project Payment Document
Project Completion Document
Project Acceptance Document
Appendix B: WBS
Given below is the work breakdown structure for the Wimbledon 2016 project:
Wimbledon
2016
1.0 Project
Management
1.1 Planning
1.1.1 Form a
Project
Management
Team
1.1.2 Project
Management
Plan
1.2 Meetings
1.2.1 Local and
State
Government
1.2.2 2018
Wimbledon
Project
Committee
1.2.3 Other
Keystakeholders
1.3
Administration
Support
2.0 Planning
2.1 Preliminary
Scope and
Requirements
Collection
2.2 Detail Event
Site Layout and
Design
2.3 Detail Site
Facilities Layout
and Design
2.4 Site
Inspection
2.5 Conduct Risk
Assessment
2.5 Secure
Insurance
2.5 Permit and
Approval to
Operate
3.0
Procurement
3.1 Contractor
Selection
Package
3.2 Request for
Proposal
3.3 Final
Contractor
Selection
3.4 Contract
signing
4.0 Execution
4.1 Site Facilities
Setup/Conduct
Induction
4.2 Fireworks
Display
Equipment and
materials setup
4.3 Standby
Security and
Emergency
Personnel
4.4 Monitor
Activities/Incide
nts
4.5 Ensure
contingencies
are in place
5.0 Closure
5.1 Supervise
shut down
5.2 Evaluate
event and
activities
5.3 Conduct a
debrief with the
project team
5.4
Documentation
5.5 Review
Action
Plan/Procedure
for Future
Events

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Appendix C: Schedule
Introduction
The project helps the project manager in understanding the various aspects of the project
activities and the time required to complete these activities. The project schedule allows the
project manager with the bird’s eye view of the entire project with clear focus on the activities
that need to be taken currently and those which can be delayed.
Schedule Management Approach
The schedule has been prepared considering the five aspect of the project area, namely,
initiation, planning, procurement, execution, and closure. These five areas can be seen in the
work breakdown that has been developed in the Appendix B.
Schedule Control
The schedule will be controlled with the help of duration predefined for the project. The project
manager will be implementing scheduled inspection for the various aspects of the project to
ensure that the project is moving ahead with the scheduled budget and duration.