Project Audit, Termination and Governance Reports for Barwon Health Storage and Compute

PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
PPMP20010 - Assignment 2
Part A
Project Audit and Termination
Report
1 PROJECT INFORMATION
Project name: Barwon Health Storage and Compute
Date: 5/18/2018
Project ownership: South West Alliance of Rural Health (Barwon Health)
Prepared by: Project Manager
Distribution list: Please fill the name of group members
2 AUDITABLE CATEGORIES
Auditable Category WBS ID and Item Description Applicable metrics
1. Performance /
Progress
1.1 Analysing the set up of the
Barwon Health Storage and
Compute network
Tracking of the project status
report
Scope statement
1.2 Designing of the Barwon
Health Storage and
Compute network
Design report
Resource allocation
1.3 Setting the network servers Project audit plan
Cost variance
2. Compliance 2.1 Making up the HCI platform Proper hiring of the project
resources
Scope of work change
request
2.2 Incorporate the design, build
and deployment phases of
VDI component
Quality control
Review the Storage and
compute infrastructure
tender documents
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
2.3 Adopting of host hardware
requirements
Project status report
Implementation plan
3. Quality 3.1 Installation of the servers
and switches
Quality management plan
Project audit plan
3.2 Installation and setting the
virtual switches
Quality control
Quality measures
3.3 Trailing of virtual network Quality management plan
Quality control
4. Change / Exit 4.1 Updating of the network
designs
Schedule variance analysis
Control management
4.2 Designing, building and
deploying of the SQL
component
Implementation plan
Project scope management
4.3 Purchasing of Windows
Server, Hypervisor and SQL
Server licenses
Scope of work change
request
Order management report
5. Risk 5.1 Poor implementation of
network infrastructure
Implementation plan
Project management plan
5.2 Crash of HV storage due to
over connections
Risk management plan
Risk register
5.3 Lack of training of users Training program
Quality control
6. Best Practices /
Lessons to be
Learned
6.1 Optimization of server
loading
Implementation plan
Project scope management
6.2 Proper hardware
configurations
Quality management plan
Project audit plan
6.3 Design, supply and build
new HCI environment
Cost variance
Schedule variance
3 AUDIT PLAN
Audit Category Item When will it
be
conducted?
Who will
conduct?
Purpose (discovery
or decision-
making)?
Performance /
Progress
Analysing the set
up of the Barwon
Health Storage and
Compute network
18 days Network
Engineer
Discovery
Designing of the
Barwon Health
Storage and
Compute network
8 days Network
Designer
Decision making
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
Setting the network
servers
10 days System
Analyst
Discovery
Compliance Making up the HCI
platform
12 days Network
Designer
Discovery
Incorporate the
design, build and
deployment phases
of VDI component
20 days Network
Designer
Discovery
Adopting of host
hardware
requirements
16 days Network
Engineer
Discovery
Quality Installation of the
servers and
switches
10 days Network
Engineer
Decision making
Installation and
setting the virtual
switches
15 days Network
Designer
Network
Designer
Discovery
Trailing of virtual
network
17 days Decision making
Change / Exit Updating of the
network designs
8 days Network
Engineer
Discovery
Designing, building
and deploying of
the SQL
component
10 days Network
Engineer
Decision making
Purchasing of
Windows Server,
Hypervisor and
SQL Server
licenses
9 days Network
Engineer
Discovery
Risk Poor
implementation of
network
infrastructure
8 days Network
Designer
Discovery
Crash of HV
storage due to over
connections
5 days Network
Engineer
Decision making
Lack of training of
users
6 days Project
Manager
Decision making
Best Practices /
Lessons to be
Learned
Optimization of
server loading
7 days Project
Manager
Discovery
Proper hardware
configurations
10 days Project
Manager
Discovery
Design, supply and
build new HCI
environment
12 days Project
Manager
Decision making
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
BARWON HEALTH STORAGE AND COMPUTE
4 PROJECT TERMINATION / CLOSURE
Controllable
Category
Item &
Explanation
PMBOK Knowledge Area
Input
Tool &
Technique Output
1. Deliverable 1.1
Transfer if
data from
previous
system
Project scope Technical
review of
project
performance
Update of the
performance
There is proper update of the project plan so that the network
engineer can determine the status of the project performance. The
project plan is to be done based on updated scope statement so that
the business can complete within time.
1.2
Transfer of
data to VDI
system
Project plan Meetings Final project scope
documents
The project manager conducts meetings with the project team to
review the project plan. All the data are to be transferred properly to
the VDI system.
1.3
Testing
Printing of the
server set up
for new
system
Technical
parameters set
by the tender
Expert
judgement
Document updates
& work
performance
reports
There is proper update of the work performance reports on time.
Testing plan is done to test the system so that there are no chances
of any failure of proposed system.
2. Configuration 2.1 Transfer of
data in various
locations
Project
management
plan
Expert
judgement
Monitoring plan
The project management plan is to be monitored properly to
determine the installation process. The project plan is to be done
based on updated scope statement so that the business can
complete within time.
2.2
Transfer of the
system
applications
Weekly
meetings
Information
gathering
techniques
Compatibility of the
server setup on the
new system
Weekly meetings are done to set up the new system in health. All
the data are to be transferred properly as per business requirements.
2.3
Testing of the
combinations
to find the
optimal
system
Testing plan Expert
judgement
Testing must be
done for the
complete system
The new system is to be tested properly to meet with the system
requirements. Testing plan is done to test the system so that there
are no chances of any failure of proposed system.
3. Status
Accounts
3.1
Week 6 & 7
Project Status
report
Project scope Project plan &
scope
Project plan, scope
& document
updates
The status report is to be documented on the updates. In order to
deliver a successful project report, the project status is to be
followed.
3.2
Week 8
Project Status
report
Weekly status
reports
Analytical
judgements
Project documents
The weekly status report is to be done based on the project
documents. The status report is checked to observe if the project is
to completed as per scheduled audit plan.
3.3
Week 9
Project Status
Weekly status
reports
Expert
judgement
Project plan, scope
& document
updates
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