Project Audit, Termination and Governance Reports - Desklib

PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
PPMP20010 - Assignment 2
Part A
Project Audit and Termination
Report
1 PROJECT INFORMATION
Project name: Barwon Health Project Tender- Storage and computer
infrastructure
Date: 22/5/2018
Project ownership: Project Sponsor and stakeholders
Prepared by: (Please fill)
Distribution list: (Please fill)
2 AUDITABLE CATEGORIES
Auditable Category WBS ID and Item Description Applicable metrics
1. Performance /
Progress
1.1 Barwon health project
execution
Auditing growth and
development of the project
Resources utilization
1.2 Stakeholders payment Return on investment
Cost estimation
1.3 Computing and storage
capacity
Scope management
2. Compliance 2.1 Claim information Feasibility analysis
Schedule management
2.2 Project policies and
regulations
Audit plan
Project planning
2.3 Precautions Planning management
Environment management
3. Quality 3.1 Operations related to HCI Quality Measurement
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
platform Standard Management
3.2 Additional required storage Quality management plan
Project output
3.3 20% extra required by VDI Quality control
Deliverables and satisfaction
4. Change / Exit 4.1 login script modification Change management
Precise decision-making
4.2 Implementation of the
changes
Scope statement
management
Change management control
4.3 Tenders alteration Computing and storage
infrastructure tenders
5. Risk 5.1 Less effective
communication
Communication
management
Information sharing
5.2 Project budget modifications Risk management
Budget management
6. Best Practices /
Lessons to be
Learned
6.1 New environment for HCI Scope management
Resource management
6.2 Citrix Virtual Desktop
Infrastructure development
Scope management
Project evaluation
3 AUDIT PLAN
Auditable
Category
WBS ID and Item
Description
When will it
be
conducted?
Who will
conduct?
Purpose
(discovery or
decision-
making)?
1
.
Performanc
e / Progress
1.
1
Barwon health
project
execution
8 days Manager Project
objective
compliance
1.
2
Stakeholders
payment
6 days Finance
manager
Payment
processing
1.
3
Computing
and storage
capacity
20 days Project auditor Better
decision-
making
2
.
Compliance 2.
1
Claim
information
6 days Manager Stakeholder
engagement
2.
2
Project
policies and
regulations
15 days Auditor Developing
better
standards and
policies
2.
3
Precautions 30 days Resource and
safety
Better
decision-
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
manager making
3
.
Quality 3.
1
Operations
related to HCI
platform
20 days Auditor Innovation
implementatio
n
3.
2
Additional
required
storage
10 Days System
administrator
Enhancement
of quality
3.
3
20% extra
required by
VDI
24 days Project auditor Add
requirements
in the system
4
.
Change /
Exit
4.
1
login script
modification
15 days System
administrator
Improve the
quality
4.
2
Implementatio
n of the
changes
50 days Manager Better
decision-
making
4.
3
Tenders
alteration
25 days Contract
manager
Enhancing the
performance
and output
5
.
Risk 5.
1
Less effective
communicatio
n
15 days Manager Allow better
and effective
information
exchange
5.
2
Project budget
modifications
10 days Finance
manager
Budget
management
6
.
Best
Practices /
Lessons to
be Learned
6.
1
New
environment
for HCI
7 days Manager Add features
6.
2
Citrix Virtual
Desktop
Infrastructure
development
10 days System
Administrator
Addition of
innovations
4 PROJECT TERMINATION / CLOSURE
Controllable
Category
Item &
Explanation
PMBOK Knowledge Area
Input
Tool &
Technique Output
1. Deliverable 1.1 storage
and capacity
infrastructure
Project
Release plan
Gantt chart,
Flow chart
Allowing
operational activity
to be effective and
efficient
1.2
Feasibility
analysis
Project
Evaluation
plan
cause and
effect diagram
Fishbone
diagram
Infrastructure
development
1.3 Project Analytical Efficient execution
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
development
of
Storage and
computing
system
Execution plan techniques
2. Configuration 2.1
Communicatio
n
Project
Communicatio
n management
plan
Face to face
meetings on
regular basis
Conflict resolution
2.2
Software
management
plan
Expert
judgement
audit report
2.3
Hardware
management
plan
Expert
judgement
audit report
3. Status
Accounts
3.1
Planning
packages
Project
management
plan
Expert
judgement
Project plan
document
3.2
Work
breakdown
Project
execution
Expert
judgement
MS Project WBS
3.3
Accounts
planning
Project
management
Analytical
judgements
Account
management
4. Logs 4.1
Management
of the team
Performance
analysis
Decision-
making
Stakeholder
analysis
4.2
Risk register
Management
of Risks
Decision-
making
Risk log
4.3
Monitoring log
Auditing Regular
Meetings
Monitoring and
auditing plan
5. Issues 5.1 Lack of
communication
Regular
meetings
Data collection Project Budget plan
5.2
Budget
Financial risks Decision-
making
Project
communication
5.3
Improper
training
Training
materials
Checklist
analysis
Efficient and
effective output
6.
Procurements
6.1
Stakeholder
involvement
Stakeholder
management
Decision-
making
Objective
accomplishment
5 TERMINATION / CLOSURE PLAN
Week Week
1-8
Week 9-
16
Week
17-24
Wee
k
25-
32
Wee
k
33-
40
Wee
k
41-
48
Wee
k
49-
52
Preparation step
Audit planning
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