Project Audit, Termination and Governance Reports for Barwon Health Project Tender

PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
PPMP20010 - Assignment 2
Part A
Project Audit and Termination
Report
1 PROJECT INFORMATION
Project name: Barwon Health Project Tender- Storage and computer
infrastructure
Date: 22/4/2018
Project ownership: Project Sponsor and stakeholders
Prepared by: (Please fill)
Distribution list: (Please fill)
2 AUDITABLE CATEGORIES
Auditable Category WBS ID and Item Description Applicable metrics
1. Performance /
Progress
1.1 Performing the Barwon
health project under contract
Utilization of resources
Track the project progress
1.2 Payment of the fees and
charges
Cost variance analysis
Earned value calculation
1.3 Provide sufficient storage
and compute capacity
Project scope management
Scope of work change
request
2. Compliance 2.1 Time to notify the claims Schedule management
Schedule variance analysis
2.2 Code, standards and
guidelines
Project audit plan
Project guidelines report
2.3 Safety management Safety management plan
Environment Management
plan
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
3. Quality 3.1 Operation of the new HCI
platform
Quality management plan
Quality measures
3.2 SQL requires 50% additional
usable storage for growth
Client satisfaction level
Quality management plan
3.3 VDI requires an additional
20%.
Quality control
Client satisfaction level
4. Change / Exit 4.1 Barwon Health logon script
changes to ensure optimal
performance
Change control
Expert judgement
4.2 Barwon Health’s Change
management process
Change request to the scope
statement
Change control
4.3 Change into the tender
documents
Review the Storage and
compute infrastructure
tender documents
5. Risk 5.1 Lack of communication
among the team members
Proper hiring of the project
resources
Project communication plan
5.2 Improper project budget plan Risk management plan
Budget plan
5.3 Improper training Training program
Control management
6. Best Practices /
Lessons to be
Learned
6.1 Design, supply and build
new HCI environment
Project scope management
Supply chain management
6.2 Design and build new Citrix
Virtual Desktop
Infrastructure
Project scope management
Review the scope statement
6.3 Design and build new SQL
Server Clustered Farm
Project scope management
Quality management plan
3 AUDIT PLAN
Audit Category Item When will it
be
conducted?
Who will
conduct?
Purpose (discovery
or decision-
making)?
Performance /
Progress
Performing the
Barwon health
project under
contract
Within 7 days Project
manager
Discovery: The
project work meets
with the objectives
into the tender
document.
Payment of the
fees and
charges
Within 20 days Project
manager
Discovery: The
payment is resulted
into start of project
earlier.
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
Provide
sufficient
storage and
compute
capacity
Within 1 month Project
auditor
Decision making:
Proper decisions are
taken regarding
capacity of storage
and compute
infrastructure.
Compliance Time to notify
the claims
Within 15 days Project
manager
Discovery: Time is
needed to notify the
project stakeholders
about the time
required for legal
basis of the project
claims.
Code,
standards and
guidelines
Within 5 days Project
auditor
Discovery: The
stakeholders are
required to know the
code, standards and
guidelines to
minimize safety risks.
Safety
management
Within 3
weeks
Project
safety
manager
Decision making:
Review of the safety
plan before start to
work into the project.
Quality Operation of
the new HCI
platform
Within 10 days Project
auditor
Decision making:
Proper operation
plan is required to
raise quality of new
HCI platform.
SQL requires
50% additional
usable storage
for growth
Within 2 month System
administrator
Decision making:
There are
requirement of extra
storage into the
virtual desktop
infrastructure to store
more data.
VDI requires
an additional
20%.
Within 1 month Project
auditor
Decision making:
Extra efforts are
added to reduce the
failure into the
system.
Change / Exit Barwon Health
logon script
changes to
ensure optimal
performance
Within 20 days Project
manager
Discovery: There is
identification of
configuration items.
Barwon
Health’s
Change
management
process
Within 15 days Project
manager
Discovery: There is
requirement of
change management
plan.
Change into
the tender
documents
Within 2
weeks
Project
manager
Decision making:
The changes are
needed to get best
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PROJECT AUDIT, TERMINATION AND GOVERNANCE
REPORTS
NAME OF PROJECT
outcomes of the
project.
Risk Lack of
communication
among the
team members
Within 1 month Project
manager
Decision making:
The project manager
implements of
communication plan
to coordinate with the
project team
members.
Improper
project budget
plan
Within 2
months
Project
sponsor
Decision making:
There is proper
estimation of project
cost.
Improper
training
Within 2
weeks
Project
manager
Decision making:
More training
programs are
required to be started
to train the workers.
Best Practices /
Lessons to be
Learned
Design, supply
and build new
HCI
environment
Within 30 days Project
designer
Decision making:
Proper operation
plan is required to
design, supply and
build new HCI
platform.
Design and
build new
Citrix Virtual
Desktop
Infrastructure
Within 20 days Project
designer
Discovery: The
design reports are
prepared in which
design of the
infrastructure are
drawn.
Design and
build new SQL
Server
Clustered
Farm
Within 10 days Project
designer
Discovery: Final
review of the project
results.
4 PROJECT TERMINATION / CLOSURE
Controllable
Category
Item &
Explanation
PMBOK Knowledge Area
Input
Tool &
Technique Output
1. Deliverable 1.1
Commissionin
g of storage
and computer
infrastructure
Release plan Judgement
from the
expert side
Final
implementation of
storage and
computer
infrastructure
The commission work is to be done on time such that the project
closes within scheduled time.
1.2
Testing of the
infrastructure
Testing plan Judgement
from the
expert side
Final product and
services
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