Biometric System at Blackadder Recruitment (pdf)

RUNNING AHEAD: Biometric System at Blackladder Recruitment 1
Biometric System at Blackadder Recruitment
Student Name
School Name

Biometric System at Blackadder Recruitment 2
Contents
About the organization...................................................................................................... 1
Plan and implement administrative systems............................................................................ 1
About the administrative system....................................................................................... 1
Need of this system....................................................................................................... 1
Quotation................................................................................................................... 2
Suitable vendor............................................................................................................ 3
Implementation strategies............................................................................................... 3
Implementation Plan...................................................................................................... 4
Procedure for usage of the system..................................................................................... 5
Communication to employees.......................................................................................... 5
Training and support to staff............................................................................................ 6
Risk with implementation of biometric system and also the risk management plan.........................6
Monitoring the new administrative system.............................................................................. 7
Criteria to monitor performance........................................................................................ 7
Changing needs of the business........................................................................................ 8
Communication of change in system..................................................................................9
Mode of training........................................................................................................... 9
Conclusion..................................................................................................................... 9
References..................................................................................................................... 9

Biometric System at Blackadder Recruitment 3
About the organization
Blackadder Recruitment is a Sydney based recruitment firm. They are known in the industry for
providing best manpower services across industries. At this point of time, the organization is
using the old register method to record the attendance of the employees. With increasing number
of employees, this is becoming a difficult task for the HR as well as the payroll department to
record the in-time, out-time, leaves and half-day work of the employees. Due to this, the HR
team at Blackadder recruitment has proposed to implement automated system (Blackadder
Recruitment 2018).
Plan and implement administrative systems
About the administrative system
Blackadder recruitment would be implementing biometric system to record the attendance. The
biometric system would be directly linked to the payroll software. This will help the HR
department to track the attendance of employees efficiently and also the salaries can be
processed accordingly.
Need of this system
Initially, the team size of the organization was just 12 employees and hence, the HR department
was easily able to manage the attendance, in-time and out-time of all the employees, but now, the
team size has increased to 60 and it is expected to increase more with acquisition of new clients.
To have a proper system in place, the organization should implement biometric system. The
employees will swipe their finger as and when they walk-in or walk-out and hence, attendance
tracking would become easy and at the same time, the employees cannot cheat. The system can
accommodate up to 3000 employees and hence, the organization can implement this once and it.

Biometric System at Blackadder Recruitment 4
The cost of the system is $5000 to $7000 and this is a one-time investment. The maintenance can
be easily taken care by the existing IT department in the organization (Oh 2013).
Blackadder recruitment can consider the below two organizations for the implementation of
biometric system.
 PeopleKey – They are known in the industry for solutions that they provide with regards
to time and attendance. They provide wide range of services and hence, in the near future,
Blackadder recruitment can also expand the services with them (PeopleKey 2018).
 Biometix – This organization has been in the industry since 1998. They have proven their
capability with big companies with huge manpower. Apart from finger recognition, they
also provide options like face recognition so that the genuineness of data is not
compromised at any cost (Biometix 2018).
Quotation
PeopleKey and Biometix have shared their quotation with the HR department at
Blackadder recruitment. The organization will have to make a sound decision based
on their requirement.
Cost/Features PeopleKey Biometix
Product – Finger recognition $5000 $4500
Product – Face recognition NA $2500
Implementation $1000 $600
Maintenance (Quarterly) $1500 $1800