Project Management Overview and Concepts

This assignment delves into the core principles and concepts of project management. It examines various project management methodologies, including traditional approaches like Waterfall and Agile frameworks. Students will analyze the importance of planning, resource allocation, risk management, communication, and stakeholder engagement in project success. The assignment encourages critical thinking about best practices and challenges faced in contemporary project environments.

Project Planning
Templates
BSBPMG522 Undertake
project work

Part of a suite of support materials for the
BSB Business Services Training Package

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 3 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Table of Contents
1.2 – Planning
................................................................................................................. 9
Work breakdown structure
....................................................................................... 9
Project plan
.............................................................................................................10
Gantt chart
..............................................................................................................1
4
Activities schedule
...................................................................................................16
B
udget.......................................................................................................
..............18
Risk
r
egister......................................................................................................
.......19
Risk assessment form
............................................................................................. 20

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 4 of
© 2015 Innovation and Business Industry
Skills Council Ltd
1.2 – Planning
Work breakdown structure
Level 1 Level 2 Level 3
Implementation of
program by Max Lionel
Realty Initiation phase
Developing business case
Undertaking feasibility
study
Appointing team
members
Milestone 1: Completion
of initiation phase
Planning phase
Creating project plan
Creating financial and risk
management plan
Appointing team
members
Milestone 2: Completion of
planning phase
Execution phase
Development of posters
for staff employees
Creation of videos for
illustrating professional
conduct
Developing flyers or
other literature
Developing webpage
Designing social media
approaches
Develop and develop
training
Delivering presentation
for employees
Designing surveys for
assessing effectiveness
Development of ethical
charter
Milestone 3: Completion of
execution phase
Closing phase

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 5 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Stakeholder sign off
Post project review
Milestone 4: Completion
of closure phase
Work item 2.2.2
Project Title: Implementation of
program by Max Lionel Realty
Project Client:
<please fill>
Date:
V
ersion
Project Sponsor:
Max Lionel
Realty
Project
Manager:
<please fill>
File Name: <please fill>
Project plan
Project title:
The title of the project is “implementation of program by Max Lionel Realty”.
Project purpose
The organization “Max Lionel Realty” wants to implement a program in order
to build proper customer goodwill as well as for satisfying both legal as well as
ethical obligations. The program is mainly implemented for informing legal as well
as ethical obligations in order to promote high standards in professional conduct.
The program will be also helpful in informing clients, tenants as well as for
achieving employee and client buy in for various types of initiative.
Background and strategic context
The organization “Max Lionel Realty” was mainly founded in the year 2008 by
property developer. The company has 100 numbers of employees and out them 80
employees are real estate agents. It is identified that the organization generally
manages the rentals as well as sales on the behalf of number of clients.
The strategic content of the organization are as follows:
 Engaging with clients as well as customers
 Building reputation and goodwill for integrity
 Supporting management as well as leadership skills
Project objective
The objectives of the project are as follows:
 To implement a program in order to build proper customer goodwill
 To inform various agents of both legal as well as ethical obligations
 To achieve client as well as employees buy in initiatives
Scope including key deliverables
The scopes of the project are divided into in-scope as well as out-scope
In-scope: The in-scope of the project is as follows:
 Program implementation by Max Lionel Realty
 To promote high standards in different professional conduct
 Clear communication about both REIV as well as legal obligations
 To meet the requirements of the audience
Out-scope: The out scope of the project are as follows:
 Detailed information about legal as well as ethical obligations are not
provided
 All the stakeholders of the organization are not included within the project

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 6 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Assumption
The assumptions that are made in the project are as follows:
 To complete the entire project within 9 days
 To complete the implementation of program within the budget that is
around $15,000
 To maintain proper quality within the program so that the aim of the
project will be communicated effectively.
Constraints
The constraints of the project are as follows:
Scope: It is quite important for the project to maintain the scope for
completing the entire project within the estimated time and budget
Time: It is quite important to complete the project within the
estimated time. If the project will not be completed within this budget then
the budget of the project will increase.
Budget: The entire project must be completed within the budget that
is around $15,000. If the project manager will not be able to complete the
project within this budget then number of financial issues will occur within the
project.
Deliverables
The deliverables of the project are as follows:
 Development of flyers
 Creation of videos for elaborating professional conduct
 Developing webpage
 Development of posters for staff employees
 Designing surveys for accessing effectiveness
Project sponsor
The sponsor of the project is the Max Lionel Realty higher authority. The
higher authority of the organization wants to build customer goodwill as well as
wants to satisfy both legal and ethical obligations. Therefore they sponsor the project
so that implementation of the program can be done properly.
Project Manager
The project manager is the person who takes the entire responsibility of
initiating, designing, planning monitoring, executing as well as controlling the project.
They also involves in the project to analyze the risks as well as challenges that may
obstruct the project in order to resolve them so that the entire project will be
completed within the estimated time and budget.
Project team members
The various team members of the project are as follows:
 Candidate 1
 Candidate 2
 Candidate 3
 Candidate 4
 Mary (WHS consultant)
 Pat (Lawyer)
 John (CPA)
 QA (Assessor)
Schedule
I
tem
Milestone date Responsibility
Milestone 1: Completion of
initiation phase
Mon 1/8/18 The initiation of the
project must be
completed within proper
time and budget
Milestone 2: Completion of
planning phase
Tue 1/9/18 The planning of the
project needs to
completed within the
assumed milestone

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 7 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Milestone 3: Completion of
Execution phase
Thu 1/18/18 The execution phase of
the project must be
completed within the
estimated budget and
time
Milestone 4: Completion of
Closure phase
Thu 1/18/18 The planning of the
project needs to
completed within the
assumed milestone
Resource and cost plan.
D
eliverable/
R
esourc
C
ost
Initiation phase Human resource $768.00
Planning phase Human resource $672.00
Execution phase Human resource $8,832.00
Closure phase Human resource $480.00
Other cost Material resource $4,248
Project risk assessment
Risk Level
(
high/
medium/low)
Management strategy
Improper time estimation High It is quite important for the
project manager to estimate
the time of the project
properly.
Insufficient information to the
clients
High Proper as well as accurate
information to the clients must
be provided so that they can
be able to get proper
information.
Use of improper language Medium Proper as well as clear means
of communication must be
used so that clients can easily
understand the objective of
the project.Improper way of delivery High Proper as well as flexible way
of delivery must be used
Improper management Medium The project manager must
manage the project properly
so that the entire project must
be completed within proper
budget and time.
Quality management plan
Item from WBS Agreed quality
standard
Recovery
procedure
Development of posters for
staffs
The posters must be of
proper quality
The quality of the
posters must be checked
for ensuring that it is of
proper quality
Creation of videos for
illustrating professional conduct
The videos that are
create must provide
accurate information
The videos must
illustrate professional
conduct appropriately

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 8 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Development of webpage The webpage illustrate
the details accurately
The details of the
webpage must be
checked by the quality
analyzer in order to
Designing social media
approaches
The approaches of
social media must be of
proper quality
The approaches of the
social media must be
checked with the help of
quality analyzer.
Development and delivery of
training
Proper quality of
training must be
provided to the
employees
The training quality
must be checked on a
weekly basis for ensuring
that the quality of
training is proper
Communications and reporting
Stakeholder Information
required
When
required
Form
at
Candidate 1 Ethical charter must
be developed properly
When required Email
Mary (WHS
Consultant)
Information about
ethical as well as legal
obligations must be
provided
When required Email
QA (Assessor) Information about
quality related issue
must be provided
When required Conference
Candidate 2 Proper information
about the development
of staff needs to be
provided
When required Email
Candidate 3 Proper information
about social media
approaches must be
provided
Daily Email
Controls
Status report
The project status report is provided below:
Task Name Duration % Complete
Implementation of program by Max
Lionel Realty 9 days 33%
Initiation phase 0.8 days 100%
Developing business case 0.2 days 100%
Undertaking feasibility study 0.3 days 100%
Appointing team members 0.3 days 100%
Milestone 1: Completion of
initiation phase 0 days 100%
Planning phase 0.7 days 100%
Creating project plan 0.2 days 100%
Creating financial and risk
management plan 0.2 days 100%
Creating communication plan 0.3 days 100%
Milestone 2: Completion of
planning phase 0 days 100%
Execution phase 7 days 21%
Development of posters for staff 1 day 100%

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 9 of
© 2015 Innovation and Business Industry
Skills Council Ltd
employees
Creation of videos for illustrating
professional conduct 0.7 days 71%
Developing flyers or other literature 0.7 days 0%
Developing webpage 0.8 days 0%
Designing social media approaches 1 day 0%
Develop and deliver training 0.9 days 0%
Delivering presentation for employees 0.7 days 0%
Designing survey for assessing
effectiveness 0.8 days 0%
Development of ethical charter 0.4 days 0%
Milestone 3: Completion of
execution phase 0 days 0%
Closing phase 0.5 days 0%
Stakeholder sign off 0.2 days 0%
Post project review 0.3 days 0%
Milestone 4: Completion of
closure phase 0 days 0%
Project approvals
<Please Fill>
Project Manager Project Sponsor
<Please Fill>
Project Client/Owner Other
Project Title: Implementation of
program by Max Lionel Realty
Project Client: Date:
V
ersion
Project Sponsor:
Max Lionel
Realty
Project
Manager:
<Please Fill>
File Name:
<Please Fill>

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 10 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Gantt chart
Figure 1: Gantt chart
(Source: Created by Author)

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 16 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Activities schedule
Phases &
activities R
esponsibilit
y
Resources Efforts (hrs) Started Deadline Actually
completed Status
Implementation of
program by Max
Lionel Realty
9 days Mon 1/8/18 Thu 1/18/18 33% On Schedule
Initiation phase 0.8 days Mon 1/8/18 Mon 1/8/18 100% Complete
Developing
business case Candidate 1 0.2 days Mon 1/8/18 Mon 1/8/18 100% Complete
Undertaking
feasibility study Candidate 2 0.3 days Mon 1/8/18 Mon 1/8/18 100% Complete
Appointing
team members Candidate 1 0.3 days Mon 1/8/18 Mon 1/8/18 100% Complete
Milestone 1:
Completion of
initiation phase
0 days Mon 1/8/18 Mon 1/8/18 100% Complete
Planning phase 0.7 days Mon 1/8/18 Tue 1/9/18 100% Complete
Creating
project plan Candidate 1 0.2 days Mon 1/8/18 Mon 1/8/18 100% Complete
Creating
financial and risk
management plan
Candidate 3 0.2 days Tue 1/9/18 Tue 1/9/18 100% Complete
Creating
communication
plan
Candidate 1 0.3 days Tue 1/9/18 Tue 1/9/18 100% Complete
Milestone 2:
Completion of
planning phase
0 days Tue 1/9/18 Tue 1/9/18 100% Complete
Execution
phase 7 days Tue 1/9/18 Thu 1/18/18 21% On Schedule
Development
of posters for staff
employees
Candidate 2 1 day Tue 1/9/18 Wed 1/10/18 100% Complete

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 17 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Creation of
videos for
illustrating
Candidate 1 0.7 days Wed 1/10/18 Thu 1/11/18 71% On Schedule
Developing
flyers or other
literature
Candidate 4 0.7 days Thu 1/11/18 Thu 1/11/18 0% Future Task
Developing
webpage Candidate 2 0.8 days Thu 1/11/18 Fri 1/12/18 0% Future Task
Designing
social media
approaches
Mary (WHS
Consultant),John
(CPA)
1 day Fri 1/12/18 Mon 1/15/18 0% Future Task
Develop and
deliver training
Mary (WHS
Consultant) 0.9 days Mon 1/15/18 Tue 1/16/18 0% Future Task
Delivering
presentation for
employees
Mary (WHS
Consultant) 0.7 days Tue 1/16/18 Wed 1/17/18 0% Future Task
Designing
survey for
assessing
John (CPA) 0.8 days Wed 1/17/18 Thu 1/18/18 0% Future Task
Development
of ethical charter Pat (Lawyer) 0.4 days Thu 1/18/18 Thu 1/18/18 0% Future Task
Milestone 3:
Completion of
execution phase
0 days Thu 1/18/18 Thu 1/18/18 0% Future Task
Closing phase 0.5 days Thu 1/18/18 Thu 1/18/18 0% Future Task
Stakeholder
sign off Candidate 2 0.2 days Thu 1/18/18 Thu 1/18/18 0% Future Task
Post project
review Candidate 1 0.3 days Thu 1/18/18 Thu 1/18/18 0% Future Task
Project Title: Implementation of program by Max Lionel
Realty
Project Client: < Please Fill> Date:
V
ersion

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 18 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Project Sponsor: Max Lionel
Realty
Project Manager: < Please
Fill>
File Name:<Please Fill>
Budget
Project Name:
Income Inc. GST Ex. GST
Commissions, fees from clients $2,566,000
$2437700
Investment income $1,567,000
$1488650
COGS $150,413
$142892.35
Total income $3,982,587
$3783457.65
Total income
Expense Inc. GST Ex. GST
Initiation phase $768.00
$729.6
Planning phase $672.00
$638.4
Execution phase $8,832.00
$8390.4
Closure phase $480.00
$456
Material cost $4,248
$4035.6
$768.00
$729.6
Total $15,000 $14979.6
Project Title: Implementation of
program by Max Lionel Realty
Project Client:
< Please Fill>
Date:
V
ersion
Project Sponsor:
Max Lionel
Realty
Project
Manager:
< Please Fill>
File Name:
< Please Fill>

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 19 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Risk register
Risk Likelihood
(H/M/L)
Impact
(H/M/L)
Risk response
(contingency
strategies)
R
esponsible
Improper time
estimation
Medium High It is quite important
for the project
manager to estimate
the time of the project
properly.
Project manager
Insufficient information
to the clients
High High Proper as well as
accurate information
to the clients must be
provided so that they
can be able to get
proper information.
Project manager
Use of improper
language
High Medium Proper as well as
clear means of
communication must
be used so that clients
can easily understand
the objective of the
project.
Candidate
Improper way of
delivery
Medium High Proper as well as
flexible way of
delivery must be used
Mary
Improper management Medium Medium The project manager
must manage the
project properly so
that the entire project
must be completed
within proper budget
and time.
Project manager
Improper time
estimation
High High It is quite important
for the project
manager to estimate
the time of the project
properly.
Project manager
Insufficient information
to the clients
High High Proper as well as
accurate information
to the clients must be
provided so that they
can be able to get
proper information.
QA
Project Title: Implementation of program
by Max Lionel Realty
Project Client:
< Please Fill>
Date:
Version:
Project Sponsor:
Max Lionel Realty
Project Manager:
< Please Fill>
File Name:
< Please Fill>

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 20 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Risk assessment form
Project
details
Project Name Implementation of program by Max Lionel Realty
Project Manager: <Please Fill>
Risk
details
Risk ID: 3
Raised by: Candidate 1
Date raised: 1/10/2018
Description of risk:
If the project is not managed properly then it will be quite difficult to
complete the entire project within the estimated time and budget.
Likelihood of risk:
High
Impact of risk:
High
Risk
mitigation
Preventative actions recommended:
Proper management strategies need to be followed in order to complete the
entire project within the estimated time and budget
Contingency actions recommended:
The team must have experienced candidates who will be able to manage the
work appropriately.
Approval
details
Supporting documentation:
Details of any supporting documentation used to substantiate this risk.
Signature: <please fill>
Date: 1 / 9 / 2018
Project Title: Implementation of
program by Max Lionel Realty
Project Client:
< Please Fill>
Date:
V
ersion:
Project Sponsor:
Max Lionel Realty
Project Manager:
< Please Fill>
File Name:
< Please Fill>

BSBPMG522 Undertake
project work
Project Planning
Templates
1st edition
version: 1
Page 21 of
© 2015 Innovation and Business Industry
Skills Council Ltd
Bibliography
Bresnen, M., 2016. Institutional development, divergence and change in the
discipline of project management. International journal of project
management, 34(2), pp.328-338.
Crawford, J.K., 2014. Project management maturity model. CRC Press.
Floricel, S., Bonneau, C., Aubry, M. and Sergi, V., 2014. Extending project
management research: Insights from social theories. International Journal of Project
Management, 32(7), pp.1091-1107.
Heldman, K., 2015. PMP project management professional exam deluxe study guide:
updated for the 2015 Exam. John Wiley & Sons.
Javed, S.A., Ahmed, F., Nawaz, M. and Sajid, A., 2016. Identification of the
Organizational and Managerial Characteristics of Organizations Operating in Project
Conducive Environment–A Preliminary Study. Durreesamin Journal, 2(1).
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to
measuring and monitoring project performance. John Wiley & Sons.
Leach, L.P., 2014. Critical chain project management. Artech House.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management:
linking project management performance and project success. International journal
of project management, 32(2), pp.202-217.
Riol, H. and Thuillier, D., 2015. Project management for academic research projects:
balancing structure and flexibility. International Journal of Project Organisation and
Management, 7(3), pp.251-269.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured
literature review with a critical look at the brave new world. International Journal of
Project Management, 33(2), pp.278-290.
Too, E.G. and Weaver, P., 2014. The management of project management: A
conceptual framework for project governance. International Journal of Project
Management, 32(8), pp.1382-1394.
Turner, R., 2016. Gower handbook of project management. Routledge.
Weiss, J., Newell, S. and Swan, J., 2017, January. Introduction to IT and project
management minitrack. In Proceedings of the 50th Hawaii International Conference
on System Sciences.