Team Learning Plan and Team Performance Improvement Plan
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This document provides information on team dynamics, strategies for team cohesion, consensus building, conflict resolution, and more. It includes a Team Learning Plan and a Team Performance Improvement Plan to help improve team performance. The document also includes feedback and goals for individual team members.
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BSBWOR502 Unit assessment Pack
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Assessment Task 1 Question 1 a) in order to direct the performance as well as the behaviour of the team which is influenced by the psychological & unconscious forces is called team dynamics. The nature of team work directs the team dynamics. b) if the team works well together, then it will lead the organization to get successfully. Effective team dynamics in an organization can be observed by the following elements such as cooperation, good communication, contribution as well as commitment. Moreover, team dynamics can be recognized by the effective conflict & change management in the organization. c) if members of the team tends to trust each other, then such team is said to having positive group dynamics. Whereas, if the group shows' negativity in the success of outcomes of the work or in making decision, then such group is said to be having poor group dynamics. The factors of group dynamics that impact on the team performance are its effectiveness, productivity and creativity. Question 2 Four strategies that could be implemented at the work place in order to support team cohesion, participation as well as performance are hiring the employees with the diversification in their mentality, setting the goal of the team initially, allowing every one of the team to take active participation in the work, building faith and trust within the team as well as by resolving the issue of conflict at the work place in the right way. Question 3 a) Reaching the desired agreement means consensus. In team setting, building consensus means to find the right proposal which is acceptable by all the members of the team and these members support the proposal. Moreover, there must not be any member of the team opposing the proposal. Sometimes, consensus may include people who are not the part of the team. b) three strategies to gain consensus in the team are ensuring & encouraging the participation of each team member, by introducing multiple voting technique, by pinpointing the essential priorities as well as by involving the complete team in the development of the solution. Question 4 Fivestrategiestoresolveworkplaceconflictsare,bycompeting,bycollaboration,by compromising, by avoiding as well as by accommodating. These are the several techniques that could by used at the work place in order to resolve the conflicts that tends to arise in the team.
Question 5 Four consultation and feedback methods for effective team management are using strategies in order to boost the team dynamics, addressing the problems arised in the team quickly, creation of team carter is also an effective way to manage team, more over enhancing the team culture as well as building healthy communication within the members of the team. Question 6: a) While developing the performance plan, the key areas where the team has to discuss upon are: what has to done as well as what has to be achieved such as main task, projects etc., what will be the basic support required in order to achieve the target, what will be the outcome of performing good as well as discussion on when will be the future discussion will be taken are the various key areas of discussion. b) KPI means key performance indicator. KPI is always related to the specific outcomes of business with the measure of performance. While developing KPI for a performance plan of a team, SMART approach is used as SMART approach is the relevance of performance where S stands for Specific, M for Measurable, A for Attainable, R for Relevent and T for Time-frame. Question 7 The benefits of developing such strategies are, to make associates feel as they are the valuable part of the team so that could make better decisions day by day. Moreover, to make the associates feel as they are the part of strong bond of responsibility, establishing higher values of morals and motivations. Question 8 To make the team members feel encouraged by the team leader while assigning the responsibilities the team leader must be impartial, the leader must motivate the team in order to perform better next time, it must encourage the members of the team to help each other as well as by being a mentor of the entire team. Question 9 For a team leader to communicate positive feedback to its employee the leader may establish a purpose for the conversations, the leader may describe a positive behaviour or performance & by explain the importance of behaviour, by asking the employee for their reason of success, by listening actively and empathetically as well as by thanking the employees to express themselves
confidently. Question 10 The various process that provide opportunities to the members of the team to raise their concern or issues arose in the team are, the process of being transparent in every aspect, by establishing healthy conversations, by providing valuable feedbacks, encouraging for collaborations as well as the leader must have faith in the member of its team. Question 11: Answer the following: a) for ensuring the raise in payment as well as in promotions for the organizations top performers, performance appraisals are identified. Thus, performance appraisals are the process in which an individuals documentation and evaluation of its performance is done in order to have high work quality, outputs and efficiencies. b) the discussion can be conducted in order to resolve the issues related to performance is by ensuring that there should be right people in the room, presenting the issues in front of the complete team, by facilitating open conversations in order to ensure everyone participation as well as by creating an action plan. Question 12 The seven traits possessed by the leader for being the role model of the team are, demonstrating confidence and leaderships, being not to be afraid to be unique, communicating and interacting with everyone, showing respect and concern to others, being knowledgeable as well as al rounder in various aspect of business. Question 13 For fostering a culture of open communication in the member of the team must keep the manager informed, must give frequent replies to the various concerned arose in the team, encouraging team members to share information as well as to express contrary viewpoints and more over by keeping the members of the team informed about the current situation of the team. Question 14 Meeting regularly with members of the team, being inclusive, being transparent, clear as well as concise, always showing respect to others, recognizing they too could be wrong and by using online collaborating tools are the various method of communication in order to resolve issues, problems and concerns raised by the members of the team with the line management or stakeholder. Question 15 Managerial responsibilities with regard to evaluation and resolving concern raised by stake holder
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are, the issues identified by stakeholders, which are represented by the business analysts, is the concept of stakeholder concern. The various information used by the business analysts are the risk, assumptions as well as constraints in order to resolve the issues raised by the stakeholders. Assessment 2 Template 1: TEAM LEARNING PLAN Team members present Date Venue Review conducted by 1. Understanding of goals Do all team members clearly understand purpose and goals of the team? No, none of the member of the team understood the goal and purpose of the team. How is this expected to be achieved? Understanding of goals and purposes can be achieved by assigning a manager, who could serve as a trouble shooter, problem shooter as well as team faciliator for the team. More over, it must make sure the employee must have proper understanding of team purpose, roles, responsibilities as well as their accountabilities. How can team members be supported more effectively? By communicating team member with accountability, by sticking up to them in order to support them as well as by reviewing work effectively are the effective ways used by manager to support the team. 3. Strategies for Team member input
Are team members given sufficient opportunities to provide input into planning, decision-making and general operational aspects of the team? Yes, by assigning the new manager the employee of the careers call centre got the various opportunities to take part in decision-making and geeneral operations. How is this currently done? This can be done by using strategies, by assigning specific role to the employees as well by taking regular feedbacks from the members of team. What opportunities can you identify for improvement? The average sales will tends to increase, in this way ultimately the reputation of the organization will get incerase. 4. Responsibility for own work Are team members encouraged sufficiently to take responsibility for their own work? Yes, took their responsibilities seriously after the assigning of new manager. KPI’s/Targets/Goals for each team member (minimum of two for each team member). Yuki to increase the average sale per day
ï‚·Review progress in achieving the strategic plan. ï‚·To review or analyse the progress and readjust. Frenando Focusing in order to achieve company goals ï‚·State long term and short term goals. ï‚·Frenando also should review their own performance to measure the better outcomes. Charon ï‚·focusing on establishing a effective work culture. ï‚·Charon required to motivate other people to gain effective outcome and growth. ï‚·It certainly required the effective term and goals. How is this expected to be achieved? By being transparent with the manager, and the manager must always take fair decisions. What opportunities can you identify for improvement? The opportunities are, this will improve the work place process better. 5. Mutual support
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Do team members assist each other in undertaking required roles and responsibilities? Earlier, members were not taking seriously, but after the assigning of manager, the members of the team took it seriously. What current policy or document makes this expectation? Employee policy
What opportunities can you identify for improvement? Providing multiple roles and responsibilities to the employees. 6. Dealing with issues Are issues, problems or concerns that arise in the team environment generally resolved successfully? Yes, they could be resolved easily with effective managerial support. What policy or procedures should be in place? Negosiation could be the policy that could be used to deal with the conflicts. What opportunities can you identify for improvement? This will facilitate smooth running of the organization.
Identify who you consulted with when undertaking this review and describehowyou consulted with them. Jack Willams Feedback/Gap analysis given by Team Leader for each team member (minimum of two points each) Chaoran: it refuses to help and advice to fernando. Was acting as if a team leader. Yuki: Is very abbrasive in its mannerisms Is very loud and very opioniated. Fernando: It tends to get angry very soon. Is a stubborn.
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What opportunities can you identify for improvement? By giving effective training, these issues of all three employee could be resolved. 2. Team member support Are team members provided with the support required to achieve team outcomes? Yes, by assigning the manager. What support is usually provided? Effective traing as well as ethical behaviour. Template 2: Team Performance Improvement Plan (TPIP) Confidential TO:(insert employee’s names)
FROM: (insert manager’s name) DATE:(insert date) RE:Team Performance Improvement Plan (TPIP) The purpose of this Team Performance Improvement Plan (TPIP) is to define serious areas of concern, gaps in work performance, reiterate the organization’s expectations, and allow the team the opportunity to demonstrate improvement and commitment. Areas of Concern: Bullet point issues and how employee’s lack of performance and/or behaviour has affected his/her co-workers, the company and clients/customers. Observations, Previous Discussions or Counselling: Recap dates/times you have addressed the issues in the recent/relevant past. Reference previous documents when applicable.
Step 1: Improvement Goals:These are the goals related to areas of concern to be improved andaddressed: 1. assigning roles 2. maintaining performance 3. improvement in ethical behaviour
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Step 2: Activity Goals:Listed below are activities that will help the team reach each goal: Goal #Activity/Strategy How to AccomplishStart DateProjected Completio n Date 1Analysing skillsBy competitive test24/11/1928/11/19 2Proper traing By taking regular feedbacks24/11/1928/11/19 3By effective examples Providing healthy work culture24/11/1928/11/19 Step 3: Resources:Listed below are resources available to the team to complete the Improvementactivities (may include other people’s time or expertise, funds for training materials and activities, or time away from usual responsibilities.) 1. funds
2. human resources 3. other essential materials Management Support:Listed below are ways in which your manager will support your Improvementactivities. 1. providing guidelines 2.taking decision 3. developing strategies
Step 4: Expectations:The following performance standards must be accomplished to demonstrateprogress towards achievement of each Improvement goal: 1. enhancement of skills 2. increase in performance 3. improvement in ethical behaviour Step 5: Progress Checkpoints:The following schedule will be used to evaluatethe team’sprogress inmeeting the Improvement activities. Goal # Activity/ Strategy Checkpo int Type of Follow-upProgressNotes Date (memo/call/ meeting)Expected 1 assigning roles24/11/19Meeting
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2 maintaining performance i24/11/19Meeting 3 improvement in ethical behaviour24/11/19Meeting Follow-upUpdates:Youwillreceivefeedbackontheteam’s progress according to the followingschedule: Date ScheduledActivityConducted By Completion Date 30-day Update Memo [Supervisor/ Manager] 45-day [or 60-day] Update Memo [Supervisor/ Manager] 60-day [or 75, or 90 – Day] Status [Supervisor/ Manager] Memo
Timeline for Improvement, Consequences & Expectations: Effective immediately, the team is placed on a 90-day PIP. During thistime,allteammemberswillbeexpectedtomakeregular progress on the plan outlined above. Failure to meet or exceed these expectations, or any display of gross misconduct will result in further disciplinary action, up to and including termination. In addition, if there is no significant improvement to indicate that the expectations and goals will be met within the timeline indicated in this PIP, employment may be terminated prior to 90 days. Failure to maintain performance expectations after the completion of the PIP may result in additional disciplinary action up to and including termination. Signatures: Print Employee Name: _____________________________________ Print Employee Name: _____________________________________ Print Employee Name: _____________________________________ Print Supervisor/Manager Name: _____________________________________
Supervisor/Manager Signature: _____________________________________ Date:___________________________ Template: Strategies to ensure that the team members participate in planning, decision making and operating activities Roles and responsibilities (Any three) serving the customer effectively. maintaining ethics at the work place. helping other team member whenever required. Training and development activities
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(Any three) Ethical training Skill development training work culture trainings 'Buddy'systemsto support team members in providing input the buddy system is used in new employee inductions for assigning with the formalities in the organization. The purpose of assigning new employee with this system of buddy is to help to welcome new employee and reaffirms in their decision to join the organization.
(50-100 words) Strategies to make sure that the team members feel that they are a part of this organization and their input is valued (Any five) transparency right decisions respect for other team member using of soft tone to establish effective communications Responsibility Matrix of Issues and Concerns Task(R) Responsible(A) Accountable(C) Consulted(I) Informed Planning and scheduling YukiFrenandoCharonYuki Risk managementYukiFrenandoYukiYuki Quality management CharonFrenandoFrenandoCharon ExecutionFrenandoYukiCharonFrenando Distribution chart
Distribution chart is the helpful way to delegate the duties and responsibilities in a proper manner. Policies and procedures Make sure that the team members take responsibility of their work.(150-200 words) The policys and procedures that could be used to make sure that the members of the team are responsible for their work, as policies helps in reinforcing as well as helps in clarifing the expected standards of the employee an would help the employee in managing staff more effectively as it defines what is acceptable and unacceptable in the workplace. These policies may be related to the benefits of the organizational plan. Some effectiv e policies are Illustration1: Distribution Chart
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establishing commitment and trust, opening lines of communication within the team members, diversification in capabilities, addaption in changing conditions as well as confidence and creative freedom. As the leader tend to assignin acording to the skill of the team member. However, it is the responsibilities of the leader to properly guide the employee when and whenever it got stuck in some or the other issues . Moreover, it is the responsibilities of the worker to establish healthy and peaceful work place. Assist others to undertake required roles and responsibilities.(150-200 words) in an organization it must be ensured that there must be effective roles and responsibilities must be assigned to the employee of the company. These roles and responsibilities will help in enhancement of bonding between the workers, will help in solving the practical problem, helps in management of time, will helps in establishing effective team roles. More over, this will provide the chances of open communication and will let to set a common goal. Assising of various roles and responsibilities can be done by reviewing and making the list, by asking for meeting, by discussing the responsibilities of the job , pharaphase to clarify as well as by follow ups. Thus, assisting the roles and responsibilities to the members of the team will results in trust, management of conflicts, commitment, accountabilities as well as focusing on the results. More over, health and safety is also an important concern while considering the roles and responsibilities of the employees. Thus, the employee must cooperate with the other employee in order to ensure safe working conditions.
Assessment Task 3 Part A: Role Play Yuki :I feel from the business environment that communication is the biggest issue due to which other employees might also affected and get perform their work in very ineffective manner. Fernando :According to me team members required a encouragement and motivation towards the goals and objectives to meet the out effective goal services. According to me company should more focus towards high contribution rather than using ineffective working efforts. Chaoran :As per my concern team members required their own space to perform activities and also very necessary to explains the importance of teamwork to achieve success how teamwork can better improve the effective and communication skills. Yuki :I think people should support each other to get better and helpful solutions. Chaoran : I agree with the suggestions of Yuki because contribution of each other is very necessary to gain business results. Fernando :Yes off Course ! Agree with both of you such issues and complications exactly impact the Yuki :according to me we need to make plan for employee engagement by organizing some indoor and outdoor activities. Such activities and task definitely work more reliable and energetic to influence the business objectives and task to be more energetic and make the highest work efforts. Fernando :Also, I think we need to listen the employee issues to work in more productive way. Chaoran :Apart from this it will work more ineffectively that might affect the things unrealistic and influencing in different goals. Fernando :first we need to develop a proper plan and formal meeting through which we effectively work in more productive manner to manage the work target. Yuki :we need to discuss all things with the other employees to let them know about this plan where we will creating a best service outcomes and manage the employees working more serious. Part B: Company : Venue : Time : Five steps to encourage team Pay the people what they are worth :Let them employees know how much they are important to us and for the company as well. When they are feel important within the organization. They will automatically work hard and efficiently. Provide them with a pleasant place to work :pleasant work to do in the systematic manner to work into more energetic way to sustained the task effectively. This task will definitely work for the team. Offer opportunities for self development :Self opportunities and self development is very necessary for the employees to work hard and maintaining the effective outcomes. Provide team with the training they need to advance in their career and to become knowledgeable about the latest
technologies and industry news. Encourage happiness :This will can also work with less motivated employees when they feel precious and get satisfaction from the company it will automatically work hard. Avoid misunderstanding :this task can also very helpful to be the most effective working opportunity to gain the business results. By conveying proper plans and results it is very necessary for the team members to perform very well in terms of making things more effectively taking. Three ways to support team members while resolving work performance problems Give them solutions :Employee should need to required to maintained the effective working channels to prepare the good team. On the other side, by providing solutions employees feel relax and supporting by other. Give them own Space :Sometimes due to work pressure and over burden. It is required for the company to give space to the team members to effectively work in a proper way. Reward & Recognition :This is the best way to motivate employees, in Other ways to promote the system is motivating the target opportunities to employees in terms of developing authorities and target. Give employees weekly appreciation of good work. Tools & Methods to develop open communication process Employee Engagement :Employee Engagement is the best option to communicate with employees. Employee engagement activities can be very helpful to get connected with employees and also create the long lasting relations with each other. Define Goals :When strategies and goals are defined clearly it emphasizes employees which can better contribute and align with their personal goals. Enhance Transparency :every employee or a members should have known about their quality performance. It define how businesses can more work productively with the service. Increase Productivity :it is the best form to develop the emerging business market to enlarge the business services. Steps towards the communication Open Door Policy :Company should follow the open door policy within the organisation to better communicate with each other. Encourage two way feedback :This is the another best option or a way to accomplish the communication process. Besides, that encourage two way feedback policy to cover up the things in more better manner. Clarityofrolesandresponsibilities:Thisistheanothersteptowardsthebetter communication process. By clarifying roles and responsibilities which are cause of many problems at the average workplace.Build the team spirit and form a systematic result outcome to be more authentication. Analyse unresolved issues and Concern In order to resolve the issues company should need to better understand the issues and quick taking decision on the behalf of generating high performance and skills. Before solving the pending issues next process would not be accomplished properly.
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Part C: Meeting/Project Name:Yuki DateofMeeting:Time:10:00:00 (11/28/2019) Meeting Facilitator:YukiLocation:UK NameDepartment/DivisionE-mailPhone 3. Meeting Agenda TopicOwnerTime Description Communication plan will be communicated by the employees in order to fill the gap and long lasting communication channelPrepared by Yuki MEETING MINUTES Meeting Minutes: Dateof Meetin g:Time:10:00:00 (11/30/2019) Minutes Prepared By:Location: NameDepartment/DivisionE-mailPhone
PART -D Problem/issue/concernAction/s to resolveWho Start DateEnd date Communication Issues Professional Development External Consultant 01/11/2 901/01/30 Employee Relations Professional Development External Consultant 01/11/3 001/01/30 Customer Dissatisfaction Training & Development External Consultant Decem ber 15 01/01/30