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Unit 10 Business Administration : Assignment

   

Added on  2020-06-04

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Business Administration

Table of ContentsUNIT 10...........................................................................................................................................11.1 Best practice in developing presentations..............................................................................11.2 Person to be consulted on development of a presentation.....................................................11.3 Factors to be taken while developing presentation................................................................11.4 Limitations and advantages of different communication media............................................11.5 Purpose, content, style, timing and audience for presentation...............................................2UNIT 11...........................................................................................................................................21.1 Requirements of establishing and implementing office management procedures.................2 1.2 Ways of managing the effectiveness of work and systems.................................................21.3 Ways of managing any constraints attached to office facilities.............................................31.4 Factors to be taken into account in designing of office systems............................................31.5 Ways of creating an environment for productive work.........................................................3UNIT 19...........................................................................................................................................31.1 Dealing with junk mail...........................................................................................................31.2 Coping with event of problems..............................................................................................41.3 Ways of operating a franking machine..................................................................................41.4 Preparing packages for distribution.......................................................................................41.5 Organisational policies on mail handling..............................................................................41.6 Process for reporting suspicious or damaged items...............................................................53.2 Identifying best option for dispatching mails........................................................................5UNIT 21...........................................................................................................................................51.1 Describe the purpose of the meeting and who needs to attend .............................................51.2 Explain why it is important to have a minimum number of attendees for a meeting ...........51.3 Explain ways to achieve maximum attendance at meetings .................................................61.4 Explain the access, health, safety and security requirements relating to meetings ...............61.5 Describe how to set up the resources needed for a meeting .................................................61.6 Explain the responsibilities of the meeting chair and meeting secretary ..............................61.7 Explain the difference between formal and informal meetings ............................................61.8 Explain the legal implications of formal meetings................................................................6

Unit 49.............................................................................................................................................61.1 Identify what numerical and other information is needed in the spreadsheet and how itshould be structured.....................................................................................................................62.1 Explain what methods can be used to summarise, analyse and interpret spreadsheet dataand when to use them...................................................................................................................73.1 Explain how to present and format spreadsheet information effectively to meet needs......7UNIT 52...........................................................................................................................................71.2 Explain methods to improve message transmission.............................................................71.4 Explain why and how to stay safe and respect others when using e-mail............................72.4 Explain why, how and when to archive messages................................................................82.7 Explain how to minimise e-mail problems...........................................................................8UNIT 73...........................................................................................................................................81.1 Importance of defining the objectives, scope and success criteria........................................81.2 Importance of analysing the potential impact of decision making........................................81.3 Importance of obtaining sufficient valid information............................................................91.4 Importance of aligning decisions with business objectives...................................................91.5 Ways of validating information used in decision making.....................................................91.6 Ways of addressing issues hampering the achievement of targets........................................9REFERENCES..............................................................................................................................10

UNIT 101.1 Best practice in developing presentationsStepAwayfromtheComputerBrainstorm on a whiteboard or a sheet of paper all the points you want to make, data you want tocite, etc. Starting by opening a PowerPoint template will give you a cookie cutter presentationthat looks and sounds like something people have seen before.1.2 Person to be consulted on development of a presentationAn effective presentation makes the best use of the relationship between the presenter and theaudience. It takes full consideration of the audience’s needs in order to capture their interest,develop their understanding, inspire their confidence and achieve the presenter’s objectives.1.3 Factors to be taken while developing presentationTelling a story is always an amazing way to present an idea (Folting and Viegers, 2013). Ifyou are a good storyteller, stick to a small number of slides to accentuate the story and let yourspeech do the talking.If you are presenting how to or other structured information it is a good idea to build slides thathighlight your key points, steps or statistics.If you are presenting structured information, use bullet points, not sentences or paragraphs tohelp your viewers’ eyes scan through the slide and catch each point.If at all possible steer clear of Clip Art, animations or fancy slide transitions. These serve moreas distractions than additions to your presentation.Always make sure you are branding your business in your presentation, particularly if you arepresenting to an audience that does not know you. This will increase the chance that they’llconnect you and your business to the great material you are sharing.Rehearse with your slides to make sure your presentation flows well. Getting lost in yourpresentation’s slide can detract from the information you are sharing.1.4 Limitations and advantages of different communication mediaAn advantage to this is that it is quick and reliable (most of the time), it is easy to access (with some exceptions), and is the most widespread around the world, making cross-continental communication easy as can be.1

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