Analyse the Advantages and Limitations of Different Communication

UNIT 10; 11; 19; 21;
49; 52; 73

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
Unit 10: Develop a Presentation......................................................................................................1
1.1 Explain the best practice in developing presentations .....................................................1
1.2 Explain who needs to be consulted on the development of a presentation......................1
1.3 Explain the factors to be taken into account in developing a presentation .....................1
1.4 Analyse the advantages and limitations of different communication media....................2
2.1 Identify the purpose, content, style, timing and audience for a presentation...................3
Unit 11: Manage Office Facility......................................................................................................3
1.1 Explain the requirements of establishing and implementing office management procedures
................................................................................................................................................3
1.2 Explain how to manage the effectiveness of work and systems .....................................3
1.3 Explain how to manage any constraints attached to office facilities and related budgets 4
1.4 Explain the factors to be taken into account in the design of office systems, procedures
and guidance documents.........................................................................................................4
1.5 Explain how to create an environment that is conducive to productive work..................5
Unit 19: Handle Mail.......................................................................................................................5
1.1 Explain how to deal with “junk” mail .............................................................................5
1.2 Describe what to do in the event of problems arising when dealing with incoming or
outgoing mail .........................................................................................................................6
1.3 Describe how to operate a franking machine ..................................................................6
1.4 Explain how to prepare packages for distribution ...........................................................6
1.5 State organisational policies and procedures on mail handling, security and the use of
courier services ......................................................................................................................6
1.6 Explain the process for reporting suspicious or damaged items in accordance with
organisational procedures.......................................................................................................7
3.2 Identify the best option for dispatching mail according to the required degree of urgency,
size and value of the item.......................................................................................................7
Unit 21: Provide Administrative Support for Meetings...................................................................7
1.1 Describe the purpose of the meeting and who needs to attend ........................................7
1.2 Explain why it is important to have a minimum number of attendees for a meeting ......7

1.3 Explain ways to achieve maximum attendance at meetings ...........................................7
1.4 Explain the access, health, safety and security requirements relating to meetings .........7
1.5 Describe how to set up the resources needed for a meeting ............................................8
1.6 Explain the responsibilities of the meeting chair and meeting secretary ........................8
1.7 Explain the difference between formal and informal meetings .......................................9
1.8 Explain the legal implications of formal meetings...........................................................9
Unit 52: Using email........................................................................................................................9
1.2 Explain methods to improve message transmission........................................................9
1.4 Explain why and how to stay safe and respect others when using e-mail.....................10
2.4 Explain why, how and when to archive messages........................................................10
2.7 Explain how to minimise e-mail problems....................................................................10
Unit 49: Spreadsheet software.......................................................................................................11
1.1 Identify what numerical and other information is needed in the spreadsheet and how it
should be structured..............................................................................................................11
2.1 Explain what methods can be used to summarise, analyse and interpret spreadsheet data
and when to use them...........................................................................................................11
3.1 Explain how to present and format spreadsheet information effectively to meet needs11
CONCLUSION:.............................................................................................................................11
REFERENCES:.............................................................................................................................13

INTRODUCTION
There are many functions and activities that are performed in business. These activities
are related to organising a meeting, making presentation, etc. It helps in providing knowledge
about different things such as e mails, meetings, spreadsheets, etc. This report will show how all
these things will be useful in business (Dougan, 2015) Also, what are different rule followed in
this.
Unit 10: Develop a Presentation
1.1 Explain the best practice in developing presentations
Design
Hopefully you already have a company slide template, but if not, apply a clean and simple design
based on the colour palette and font of your brand for visual consistency.
Content
Two words: reuse & shorten. If your website is current, effectively designed and includes
targeted content throughout, use this as your source material, and then convert it into slides for
optimal reuse.
Script
Everyone in your company has a different way of describing the same diagram or mission
statement, so a script is key to making sure all the presenters deliver the same message
consistently and coherently (Abdillah, 2017).
Customization
After all the work to polish and standardize your message, make sure the presentation is
customizable for each audience.
1.2 Explain who needs to be consulted on the development of a presentation
The top management and board of directors must be consulted while developing a
presentation. Besides this, the person who is developing the presentation must be consulted about
the information and data needed to be included in it.
1.3 Explain the factors to be taken into account in developing a presentation
 Telling a story is always an amazing way to present an idea. If you are a good storyteller,
stick to small number of slides to accentuate the story and let your speech do the talking.
1