Business Administration Assignment PDF

BUSINESS
ADMINISTRATION

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1 ...........................................................................................................................................1
1.1 Need to establish and apply office management procedures............................................1
1.2 Managing effectiveness of work and systems..................................................................2
1.3 Manage any constraints connected to office facilities and related budgets......................3
1.4 Factors to be considered while designing Office systems, procedures and guidance
documents...............................................................................................................................3
1.5 Creating environment that is conducive to productive work............................................4
TASK 2............................................................................................................................................5
2.1 Maintenance of equipment’s and consumables to agreed levels......................................5
2.2 Systems to evaluate the effectiveness of office systems and procedures.........................6
2.3 Review effectiveness of procedures to meet needs and changing demands of customers6
2.4 Manage office equipment’s to fulfil needs and expectations of clients...........................7
2.5 Manage effective relationships with suppliers.................................................................7
2.6 Actions to ensure agreed standards of administrative services........................................8
CONCLUSION................................................................................................................................8
REFRENCES.................................................................................................................................10

INTRODUCTION
Business administration refers to procedures and techniques to manage overall
operational activities in proper manner. It involves several aspects including overseeing and
supervising business operations along with relevant fields. Moreover, it involves various areas
such as human resource, finance, marketing and many more which are required to be managed in
appropriate manner to gain desired outcomes (Atkin and Brooks, 2014). The present report is
based on Cadbury which is known as a British multinational confectionery company owned
Mondelez International since 2010. It was founded by John Cadbury in the year around 1824,
almost 194 years ago and provide several products including Dairy Milk chocolate, the Creme
Egg, Roses selection box & many other confectionery products. This assignment will focus on
management of effectiveness of work & systems and factors essential to design systems,
procedure & guidance documents. It will also include creation of working environment which is
conducive to productive work and evaluate effectiveness of office systems & processes.
TASK 1
1.1 Need to establish and apply office management procedures
Office management procedures can be described as appropriate methods and techniques
which facilitate to manage overall operations in order to attaining set goals in proper manner. It
includes to apply efficient methods for planning, organising, controlling, staffing, supervising,
motivating and directing. The Cadbury company can implement effective procedures as it is
required in several ways which are explained below –
Ensure optimum use of resources – There are different types of resources such as raw
material, human resource, funds etc. which should be used properly by avoiding wastage of the
same. It is helpful to reduce overall cost of production and increase profit margin of business
which can be done through effective management processes (Davila, Epstein and Shelton, 2012).
The Cadbury should make sure optimum utilisation of resources with the help of appropriate
techniques or methods in terms of attaining better profits.
Dynamic approach – This is kind of dynamic approach because changing trends of
market and demands of customers influence to modify operational procedures to fulfil changed
needs of people. In context of Cadbury company, they can implement modifications into
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management processes and techniques in order to meet modified desires of clients in appropriate
manner.
Smooth flow of work – The effective management techniques and practices are
necessary to maintain appropriate relationships between different departments to establish
desired cooperation. The Cadbury company should used efficient methods to manage better
coordination among staff members which provide support to gain set targets successfully.
1.2 Managing effectiveness of work and systems
Management of work and systems refers to utilise desired techniques in order to improve
productivity and accuracy of outcomes (Hebert, 2012). It is essential to apply more effective as
well as efficient procedures and systems at work place so that productivity on daily basis can be
improved. Moreover, Cadbury company is required to implement accurate strategies or methods
to manage effectiveness of work and systems in which few of them are as under –
Performance appraisals – This can be described as to compare actual performance of
worker to standards of best outcomes in terms of determining gap between them. However, it is
required to analyse threats of work and provide feedbacks to employees through effective
methods to overcome with performance gap. The Cadbury company should conduct performance
appraisal to provide opinions for inappropriate performance but give rewards for better work.
Training and development – The training and development refers to organise learning
events, programs & seminars to enhance skills and abilities of staff members. It is helpful to
manage threat of performance and increase knowledge in respect of boosting up regular
productivity. In case of Cadbury company, they are required to structuring appropriate training
activities to manage effective work of people and improve use of systems to gain better outputs.
Effective communication – This can be explained as to to communicate he information
accurately among overall staff members working in organisation which helps to reduce chance of
mistakes (Hill, 2013). The Cadbury is necessary to establish advanced strategies and practices
which facilitate to communicate details about desired goals correctly which improve profits and
reduce threats of working.
Use advanced technology – There are various technological equipments, machines and
software which are used to improve accuracy of communicated information, improve
productivity and quality products. In context of Cadbury, they can used Electronic information
system and other technologies to manage effectiveness of work and systems.
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