(Doc) Business Administration Assignment Solved
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Added on 2020-10-22
(Doc) Business Administration Assignment Solved
Added on 2020-10-22
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BusinessAdministration
Table of ContentsINTRODUCTION...........................................................................................................................11.1 Requirements of establishing and implementing office management procedures...........11.2 Ways of managing effectiveness of work and systems ...................................................21.3 Managing constraints attached to office facilities and related budgets...........................21.4 Factors to be taken into account in the design of office systems, procedures and guidancedocuments...............................................................................................................................31.5 Ways to create an environment that is conducive to productive work.............................3TASK 2............................................................................................................................................42.1Maintain equipment and consumables to agreed levels....................................................42.2 Establish systems to evaluate the effectiveness of office systems and procedures..........52.3 Effectiveness of office systems and procedures to meet users needs, adapting to meetchanging demands..................................................................................................................62.4Manage the maintenance of office equipments to meet users' needs and expectations ...72.5Manage effective relationships with suppliers .................................................................82.6 Taking actions to ensure that administrative services are provided to agreed standards 8CONCLUSION................................................................................................................................9REFERENCES..............................................................................................................................10
INTRODUCTIONAn office is a place which has its own system for doing work of office. System refers toan approach which is planned before to do daily work routine so that organisational goals andobjectives can be achieved. Office system involves physical layout of office, equipment andsupplies and relationship among employees, technologies and other resources ofbusiness(Hakansson,2015). All these elements must coordinate with each other to attain smoothand flexible working environment and successful results. Whereas office is a centre which givesdetails in regards to transactions of business. This information is being utilised by managers forperforming functions of management such as directing, organising, staffing etc. This report isabout managing an office facility. Also it shows the understanding of management of an officefacility and managing and maintaining an office facility. Managing office facility as well asoffice system will help in increasing productivity and profits of a company. TASK 11.1 Requirements of establishing and implementing office management proceduresIt is essential to make procedures of management within a company. Particular fordifficult tasks procedures are essential to manage tasks which are long, complex and may haveissues if are not completed within deadline which is allotted. Procedures of office managementhelps in completing complex and length tasks in a allotted time. Office manager within anorganisation should make sure that all employees should have clarity about their job roles. Theyare also responsible to give training to workforce to make sure that all the company;'s procedureare being implemented properly.Requirement for Procedure establishment: Its is necessary to establish procedures according togovernment laws. Moreover effective procedures and policies will also lead to good outcomesand performance for company. Through the help of establishment of procedure a manger canmanage upcoming risks within an organisation. Requirement of implementing procedure: Proper implementation of procedures helps ineffective management of office systems. This will helps in developing effective communicationbetween employees and managers. By implementing training procedures helps in enhancingskills and knowledge of employees.These procedures should be implemented within an organisation so that productivity canbe increased; money, time and energy can be saved and it also helps in protecting environment.
1.2 Ways of managing effectiveness of work and systems Work and system both are interconnected to each other within a office. Managingeffectiveness of both leads to productivity and profits of a company. Ways of managingeffectiveness of work and organisation systems are been discussed below. Time management: For being effective in work and system it is important to haveknowledge of managing time. Employees must allocate particular time to each work sothat one must know their priorities of completing tasks. This lead to completion of taskon time and also lead to productivity of system(Cooke and Alcadipani, 2015). By thisworkers within office can use their time as an advantage.Performance management: This lead to successful completion of work. Performancemanagement means to give feedbacks and results of employees performance. Measuringperformance of workforce will help in achieving goals and objectives of officeeffectively. Moreover staff are being rewarded under this if they do excel in theirperformance. Training: If employees within an office are given training it will help in enhancing skillsand knowledge of them. This will lead to motivation of workforce and they will workhard to produce better outcomes. Moreover it will lead to reduction in waste of resourceswhich will be beneficial in producing effectiveness at work as well as organisationsystem. 1.3 Managing constraints attached to office facilities and related budgets Constraints can be defined as an activity that put a limit within an office. They could bephysical such as material people, etc. or policies such as rules, norms, etc. Managing them areessential in an office to increase its effectiveness and efficiency. Logical thinking process can beapplied for managing constraints within an office. This process is made up of six logic trees ordiagrams. It was created specially to determine polices within a workplace and find out best andsuitable one which constitute constraints to give a better performance(Duffy,Cave andWorthington, 2016). There are different components in this process which involves CriticalReality Tree, Future Reality Tree, Negative Branch and Transition Tree. Another tool formanaging constraint is “Drum-Buffer-Rope” Production Scheduling is where each is used fordescribing different factors such as Drum is used for mentioning manufacturing company. Bufferis a time which is made to protect against variability whereas, Rope is for protecting against
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