Managing and Operations of Project

This document provides insights into managing and operations of a project, specifically focusing on project scope management, project time management, project cost management, project risk management, and project communication management. It includes a case study of the graduation ceremony project at Bloomsbury Institute. Find study material, solved assignments, and essays on Desklib.

Managing and Operations
of Project

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
1. Project scope management......................................................................................................1
2. Project Time Management......................................................................................................3
3. Project Cost Management.......................................................................................................4
4. Project risk management.........................................................................................................5
5. Project communication management. ....................................................................................8
CONCLUSION ...............................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Managing operation is classify with effective planning. Organising and directing about
better production, manufacturing or provision of services. It majorly creates many elements
which are involved in project management like making plans, organising, motivating and also
controlling where overall types of resources in order to fulfilling goals and objectives (Aubry and
Lavoie-Tremblay, 2018). In following report includes project management where certain activity
base table, WBS, Gantt chart and other network structures. The report also involves costs risks
and communication manages in effective structure and appeal. The report is based on
Bloomsbury institute, it is high education provider in which situated in London. It offers both
undergraduate and postgraduate degree in accordance with business management accountancy as
well as law.
MAIN BODY
1. Project scope management.
This is process in which it helps to declining as well as appreciate overall lists in terms
for project goals, task, budget forming and many more which is involved in process of planning
(Fernando and et. Al, 2018). It includes about many things like exclusions where project
deliverables, constraints and assumptions.
Overview of project: The report is about Bloomsbury institute which is decide to organise about
graduation ceremony. The ceremony will be conducted in November 2021. As the team of
institute has enhance their decision on estimating budget for approximately £7000 and duration
of project length with more than 3 months duration.
Objectives for project: The graduation ceremony is been organised by the certain reason. So,
the motive behind to conduct celebration about all student who is accomplished all aspect in
terms of academic and circular involved. To motivate student as well as enhance their skills and
knowledge to create efficient memories. Each student conducts hard work where they expects in
which they will get appreciated about Bloomsbury institute to effectively organise about better
graduation ceremony to them.
Project scope: In graduation ceremony where the scope allows to create an effective ceremony
where overall student participation expected in effective manner. To conducts better order to
enhance successful. The major scope is making planning that involves to consider objectives
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need to fulfilled. As per the Bloomsbury institute have planned to organising educational event
for student that will generate importance of education in better manner.
Assumption: The assumption in context of context of graduation ceremony are been explained
as below:
 The institute predict the invitation of 100 -200 students which would be enough for them,
but not less then 100.
 It was also assumed from the estimate of participation student where food allotment
creates enough to them as per their requirement.
 Chairs, table and other resources are play an important roles for make available for better
presentation to provide comfort guests.
Constraints: At the time of organising any form of event there is restriction or challenges arises
in term of graduation ceremony will also according in efficient manner such as follows:
 Institutes decided to invites 100 student but restriction can occurs in mid half of them
which did not attended the meeting.
 There can be another constraints where student may get expects in which get application
in effective way but they may feel unhappy or unsatisfactory attending to the ceremony.
 It may also happen that taste of food which will not having proper taste was expected.
Roles and Responsibilities:
On the organising an event where there are many roles and responsibilities which
had to effectively performed on individual or team who is majorly responsible for
managing about project (Gordon and Pollack, 2018). There is highlight about different
roles and responsibilities for graduation explained as below:
Members responsible for project Roles and responsibilities
Team members They are responsible towards work with users so that they
can accomplish for major business needs.
Manager of Project It improves where overall project plan accordingly on
contribution which enhance by team member.
Sponsor of project To making effective decision making in related with
business.
Business Analyst The role of is majorly define in project in effectively.
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Work breakdown structure:
It refers about specific structure which demonstrate for business to follows process where
modelling and includes on various components like launch, design and also implementation
effectively (Gunduz and Elsherbeny, 2020). As per Bloomsbury institute on which they
organised graduation ceremony. They ensured where that staffs member students on having
effective gaining environment. In following there is work breakdown structure explained below:
Investors- 1 week
Venue of ceremony- 1 week
Budget set- 1 week
Staff coordination- 1 week
Food and beverage- 1 week
Human resources- 2 weeks
Seating arrangements- 1 week
Safety for all attendees- 2 weeks
Post launch activities- 1 week
2. Project Time Management.
It is considered as per the process to managing fir whole project in time which is been
spent and progress that made to context with all task is been assigned (Kordova, Katz and Frank,
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2019). A project time management involves network diagram, Gantt Chart and certain activity
table designed are elaborates below:
 Gantt Chart: As it emphasis about bar chart which responses where whole schedule
about project. It is better formulate in order to define planning as well as scheduling
about various kind of project which deals with specific task or project.
 Network Diagram: This depicts about presentation which demonstrate on visual way of
network (Mitchell and et. al., 2018). It majorly incurred involves that initiates for whole
network devices, hubs for more elements.
As per the above the process to manage project on the time managing overall financial
activities venue, investors and management practises for settle down within an week. It is an
important to understand about how work monitor as per proper systematic manner.
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3. Project Cost Management.
According to this management aspect, it is a form of method which use technology to
measure cost and productivity through for full life cycle of enterprise project (Narayanan and et.
al., 2020). It further emphasis about several specific function in which high impact of
management includes estimating for better job control, data collection, scheduling, accounting
and design. There are some context project cost management for Bloomsbury institutes are:
 Cost Breakdown: This is an framework for analysation which is responses each product
where cost involved in project. It is considered about cost reduction strategy to involved
in business. The cost breakdown structure in context with having graduation ceremony
which is explained as below:
On the basis of catering:-
Sub activities Amount of sub activities Amount(£)
Starters 100
Drinks 1000
Main course 2000
Dessert 100 3200
On the basis of human resource:-
Sub-activities Amount of sub-activities Amount(£)
Decorators 400
Event managers 1000
Waiters 1000
Cleaners 1000
Technicians 400 3800
Total amount 7000
Cost Baseline: It is method in which better relation within both task and well total amount on
which it is required for organising towards specific project (Pramanik, Mondal and Haldar,
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2020). This determine when an particular amount of money would used. The baselines are relates
to close enough and having get changed towards relation with other change also. In cost incurred
in baseline where three main elements that involves time duration, costs and scope of project. As
per situation of Bloomsbury institute as they were tend to organising a graduation ceremony
where they decided to evaluated for overall costs in advance to faces any kind of financial
barriers in further time.
The cost management is comprise matter for
4. Project risk management.
As per project management risk management is the form of practise of identifying,
evaluating, measuring or preventing precaution to reduce risk for particular project where they
have potential to creates an impact on desired outcomes (Rasmussen and et. al., 2019). In this
situation, project manager where it responsible for overseeing the risk management process
through about duration for elaborates in given project.
Risk
identification
Probability of
risk
Impact Overall Risk analysis Response
Immediate
cancellations
4 5 9 The
cancellations
about to relate
towards
registration for
all over people
where it will
attend is also
having
initiates
because of less
promotion.
As per
problem arises
on immediate
cancellation in
is the
responsibilities
about project
manager to
effectively
promote for
future that
maximum
people to
attend
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ceremony.
Loss of
equipments
3 4 7 At the event to
effective use
of equipment
by
management
team of
Bloomsbury
institute. But
there was risk
uncertain
where more
items are get
to lost where
high sound
issues arises.
To prevent
from such
risks it is the
responsibility
of project team
to have a
backup
facilities also
which will be
easier for them
as they can
check all
things in
advance.
Risk of
reputation
5 5 10 In the process
of organising
event where
risk are
effectively
generates
better
reputation.
Due to this
organisation
which will
face a negative
impact on
them.
To prevent
from those
risks and
handle that
team managers
must assure
that all
facilities are
provided to
guests and
they must
follow an
ethical conduct
also.
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Maintaining
the crowd
1 2 3 There is
chances of
high risk for
crowd
management
where they
associated that
enhance to
better safety as
well as
security about
overall guests
as whole
events also.
To neg late
these type of
risks project
managers and
events
managers
should have
effective
reserve and
having surplus.
Thus, if any
sort of
requirement
occurs in
future for
facing such
issues in
context of
finance.
5. Project communication management.
This comprise about overall combination as procedure which helps to making ensuring
that having all messages are correctly sent, received from right perspective of people. This
context of graduation ceremony where it is defined as below:
Stakeholder Matrix: This is an events where many stakeholder who are needed as they have
various kind of interest to accomplish in events organised. As per the context of project which is
been explained as below:
Power level:
Power level Interest level
High Low
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High College management Government
Low Students Suppliers
On the basis of above data information where it been concluded that are two variables
which is assort in order to evaluate overall stakeholder. As per the context which is one of best
related power which means the level of authority. For another perspective there is interest level
which defines about how stakeholder will receive due to all decision and strategies involved in
graduation ceremony are as below:
 Management of college: The level of interest about college management is in relation
between with having more student to get all facilities where it is available to deal all
decision making driven.
 Students: To develop career with the high needs facilities. Thus, there is certain
benefits and effective facilitates provide all student.
 Government: This means the whole group stakeholder who has their name of
management where they don't have much power to deal which attain all decision
undertaken. They have power which only deal with right decisions for expected correct
form of outcomes.
Communication plan:
This is defined about formal plan which includes a particular information that also
determines when an information should be provided and through which channels that
creates to enough provided (Ståhle, Ahola and Martinsuo, 2019). A communication plan is
necessary because for all flow of information which defined good manner and will received
through all parties.
Communication kind It involve overall team involving group
discussion
Communication objectives The objective is to provide important content in
context with different elements of project life
cycle
Medium The medium which is used is both video
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conferencing and email conversation
Frequency It depends on the requirement
Audience Team members
Managers
Stakeholders
CONCLUSION
It is concluded from above report, where while organising about any events which creates
most significance to manage about responsibilities in well defined structure manner. As per
planning of graduation of ceremony is not relates with institution to effectively conduct towards
accomplishing success. The event of planning is conduct on advance basis where there is need to
work on lot of certain aspects which is not replace from event such as allocation of funds,
resources, proper facilities, better time and costs management, communication between parties or
panels risk reduction and others. At last, some of structure like Work break down structure and
Gantt chart to divide task whole task to part for not getting any confusion to events objectives.
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REFERENCES
Books and Journals
Aubry, M. and Lavoie-Tremblay, M., 2018. Rethinking organizational design for managing
multiple projects. International Journal of Project Management. 36(1). pp.12-26.
Fernando and et. al, 2018. Managing project success using project risk and green supply chain
management: A survey of automotive industry. International Journal of Managing
Projects in Business.
Gordon, A. and Pollack, J., 2018. Managing healthcare integration: Adapting project
management to the needs of organizational change. Project Management Journal. 49(5).
pp.5-21.
Gunduz, M. and Elsherbeny, H.A., 2020. Operational framework for managing construction-
contract administration practitioners’ perspective through modified Delphi
method. Journal of Construction Engineering and Management. 146(3). p.04019110.
Kordova, S., Katz, E. and Frank, M., 2019. Managing development projects—The partnership
between project managers and systems engineers. Systems Engineering. 22(3). pp.227-
242.
Mitchell and et. al., 2018. Survey research with gang and non-gang members in prison:
Operational lessons from the LoneStar Project. Trends in Organized Crime, pp.1-29.
Narayanan and et. al., 2020. Managing uncertain tasks in technology‐intensive project
environments: A multi‐method study of task closure and capacity management
decisions. Journal of Operations Management. 66(3). pp.260-280.
Pramanik, D., Mondal, S.C. and Haldar, A., 2020. A framework for managing uncertainty in
information system project selection: An intelligent fuzzy approach. International
Journal of Management Science and Engineering Management. 15(1). pp.70-78.
Rasmussen and et. al., 2019. Managing interrelated project information in AEC Knowledge
Graphs. Automation in Construction. 108. p.102956.
Ståhle, M., Ahola, T. and Martinsuo, M., 2019. Cross-functional integration for managing
customer information flows in a project-based firm. International Journal of Project
Management. 37(1). pp.145-160.
Ullah, M., Khan, M.W.A. and Kuang, L.C., 2021. Role of Project Governance in Managing
Projects Sustainability: A Theoretical Perspective. In Proceedings of the International
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Conference on Civil, Offshore and Environmental Engineering (pp. 789-798). Springer,
Singapore.
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