Professional Practice Case Study 2022

PROFESSIONAL PRACTICE
By Name
Course
Instructor
Institution
Location
Date

Contents
Executive summary.................................................................................................... 2
Introduction................................................................................................................ 2
First Method: Request for Quotations......................................................................2
Introduction.......................................................................................................... 2
Advantages of the quotations request.................................................................3
The disadvantages of the quotations request......................................................3
Benefits and problems for stakeholders, ie client/developer, the consultants, the
builders, the subcontractors and the end-users...................................................3
Second Method: Two-Stage Tendering....................................................................4
Introduction.......................................................................................................... 4
The advantages of two-stage tendering process..................................................4
Disadvantages of the two-stage tendering process.............................................5
Benefits and problems for stakeholders, ie client/developer, the consultants, the
builders, the subcontractors and the end-users...................................................6
Third Method: Open Tendering Method...................................................................6
Introduction.......................................................................................................... 6
Advantages.......................................................................................................... 6
Disadvantages..................................................................................................... 7
Benefits................................................................................................................ 7
Problems.............................................................................................................. 7
Comparisons........................................................................................................... 8
Recommendations................................................................................................... 8
Conclusion............................................................................................................... 8
Disclaimer............................................................................................................... 9
REFERENCES............................................................................................................ 10
Executive summary
The determination of the method of procurement should be done at the early stages since it has
significant impact on the lead-time of the procurement. The approach to utilize method of

procuring has to be primarily done in accordance with framework of the procurements, steps and
manuals. This stems them from the legal framework. This particular paper considers the
advantages of some of the methods of procurements.
Introduction
During the stage of requirement identification, the entity which is known to be having the need
will determine when they want the services rendered, goods delivered or the construction work
completed. Consultation with the procurement entity is very important at the very early stages so
that the most appropriate method of the procurement for the specific method can be obtained
(Gong and Zhou 2015). The determination of the method of procurement should be done at the
early stages since it has significant impact on the lead-time of the procurement. It will also
ensure that the entity responsible for the processes sets up timeframes and excitations which are
realistic for the award of the contract. There are different methods of procurements which are
commonly used. The consensus of using this type of the procurement must be recommended to
be in accordance with the rules of procuring services and goods.
First Method: Request for Quotations
Introduction
This method of the procurement has been preferred for the case of procurements which are small
in terms of their values in the works of the construction, they are found not necessarily on the
shelf and finally minor services in procurements values. The method of the procurement is also
called invitation to shopping as well as quote. It does not need preparation of the documents for
tender as for the case of the request for proposals or open tendering.

Advantages of the quotations request
 The lead time procurement is significantly decreased since there is no need of preparing
solicitation documents as well as the need to advertise requirements. Therefore, the
quotation submission period is also decreased.
 The figure of received quotation is limited to the figure bidder’s quotation from where the
requests were done, therefore help in reducing the time for selection.
 Procuring as well as requesting entities always have very pretty ideas concerning where
as well as from the individual who the services, goods and even work may be procured,
thus creating a higher probability of the quotation request response.
The disadvantages of the quotations request
 Can end to irregularities since the entity of the procuring decides on the suppliers,
contractor as well as the providers of the services to receive the quotations request, thus
contributing to limited competition.
 May be abused due to breaking on the requirements to smaller sizes so to enable the
application of this procurement method.
 Could result to requesting some quotes from other firms although services, goods as well
as works are there in a bigger number.
Benefits
The method of the procurement is usually used under the stipulated conditions in the framework
of the legal procurement and regulatory accordingly. In order to safeguard against the disputes,
the requests are made in writings including fax, email and courier and not through telephone
conversation.
Problems