Club Information System Design Project
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AI Summary
This assignment outlines the design and implementation of a new information system for a sports club. The project aims to improve efficiency by providing the president with easy access to member information, resolving timely newsletter publication issues, and offering an online portal for members to view activity schedules. The document includes a cost-benefit analysis, work breakdown structure, and addresses the challenges faced by traditional club operations.
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Information system analysis and design
2017
2017
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Contents
1. Introduction...................................................................................................................................2
2. Approach to system development..................................................................................................2
Existing system:................................................................................................................................2
Enhancement in the new system:.......................................................................................................2
3. System Requirement......................................................................................................................2
Functional Requirement:...................................................................................................................2
Non-Functional Requirement:...........................................................................................................3
4. Cost Benefit Analysis of the project..............................................................................................3
5. Project Schedule............................................................................................................................5
Work Breakdown structure................................................................................................................5
Gantt chart.........................................................................................................................................7
6. System information Requirement investigation techniques...........................................................7
Stakeholder........................................................................................................................................7
Investigating technique......................................................................................................................8
7. Reflection and conclusion:.............................................................................................................8
8. References.....................................................................................................................................9
1. Introduction...................................................................................................................................2
2. Approach to system development..................................................................................................2
Existing system:................................................................................................................................2
Enhancement in the new system:.......................................................................................................2
3. System Requirement......................................................................................................................2
Functional Requirement:...................................................................................................................2
Non-Functional Requirement:...........................................................................................................3
4. Cost Benefit Analysis of the project..............................................................................................3
5. Project Schedule............................................................................................................................5
Work Breakdown structure................................................................................................................5
Gantt chart.........................................................................................................................................7
6. System information Requirement investigation techniques...........................................................7
Stakeholder........................................................................................................................................7
Investigating technique......................................................................................................................8
7. Reflection and conclusion:.............................................................................................................8
8. References.....................................................................................................................................9
1. Introduction
The objective of the project is to develop an online information system for enhancing the
working structure of the club to reduce the cost spent on material and manpower.
2. Approach to system development
Existing system:
The traditional working structure of the club is facing problem in continuing their day to day
activities. The publishing of the newsletter does not take place on time. “The dissatisfaction
in the club members is getting increasing” (Brown, 2016). The information about the club is
not efficiently retrieved by the president. The management of document using spread sheet is
a time consuming activity.
Enhancement in the new system:
The new system should have the functionality of:
Developing list of members and sport players
Developing the list of articles related to the upcoming newsletters
Advertisements required to be published in the newsletter
Editing of the newsletter and the related members
Developing the list of email address of the associated members of the club
Developing the list of the associated members of the club who do not have the email
address
3. System Requirement
Functional Requirement:
Home page: “The home page should have images of the sports club which helps in
attracting new members towards the club” (Rosode, 2014).
Admin Login page: The admin login page provides the authorisation to the admin to
retrieve desired information related to customers and club. The admin can update the
information about the activities and the services provided to the customers.
Admin home Page: “The home page of the admin should have menus like members,
newsletters, Report, activities schedule, Query portal, report, and other” (Wu, 2010)
The objective of the project is to develop an online information system for enhancing the
working structure of the club to reduce the cost spent on material and manpower.
2. Approach to system development
Existing system:
The traditional working structure of the club is facing problem in continuing their day to day
activities. The publishing of the newsletter does not take place on time. “The dissatisfaction
in the club members is getting increasing” (Brown, 2016). The information about the club is
not efficiently retrieved by the president. The management of document using spread sheet is
a time consuming activity.
Enhancement in the new system:
The new system should have the functionality of:
Developing list of members and sport players
Developing the list of articles related to the upcoming newsletters
Advertisements required to be published in the newsletter
Editing of the newsletter and the related members
Developing the list of email address of the associated members of the club
Developing the list of the associated members of the club who do not have the email
address
3. System Requirement
Functional Requirement:
Home page: “The home page should have images of the sports club which helps in
attracting new members towards the club” (Rosode, 2014).
Admin Login page: The admin login page provides the authorisation to the admin to
retrieve desired information related to customers and club. The admin can update the
information about the activities and the services provided to the customers.
Admin home Page: “The home page of the admin should have menus like members,
newsletters, Report, activities schedule, Query portal, report, and other” (Wu, 2010)
Admin update members: The members can be added and deleted according to the
admin
Newsletter: Publishing of the newsletter.
Adding Gallery: The snapshots of the sports activities can be added to the portal of
the cub
Admin Feedback page: This page helps in predicting the positive and negative impact
on the customers
Member login page: The member can login into their account according to their own
requirement for knowing the schedule of the activities, and others.
Home page of the member: It carries the information related to the schedule of
activities, gallery, newsletter, about us, contact us, feedback, query, and others
Registration: “The new members of the club can efficiently do their registration by
using the online portal of the club” (Salmon, 2012).
Non-Functional Requirement:
Retrieval of information and data can be easily carried out
Developing the user friendly environment for the members and non-members of the
club.
Providing compatibility
Providing availability of information
4. Cost Benefit Analysis of the project
From the research and analysis of case study we analysed that the estimated cost of the new
project is $ 60000. The new system helps in reducing the cost of spent on staffing about $
2000 and increasing the profit of the club by $ 1000 per month. The overall increase in the
income of the club is about $ 2000 + $ 1000 i.e. about $ 3000. The maintenance of the club
requires the investment of $ 1200 per month.
From the table below we can analyse that the implementation of the new system will increase
the profitability of the club by associating new members with the organization. The following
table shows the analysis of the cost with respect to benefits:
Costs Benefits
Development of the risks Improved predictability of the project
admin
Newsletter: Publishing of the newsletter.
Adding Gallery: The snapshots of the sports activities can be added to the portal of
the cub
Admin Feedback page: This page helps in predicting the positive and negative impact
on the customers
Member login page: The member can login into their account according to their own
requirement for knowing the schedule of the activities, and others.
Home page of the member: It carries the information related to the schedule of
activities, gallery, newsletter, about us, contact us, feedback, query, and others
Registration: “The new members of the club can efficiently do their registration by
using the online portal of the club” (Salmon, 2012).
Non-Functional Requirement:
Retrieval of information and data can be easily carried out
Developing the user friendly environment for the members and non-members of the
club.
Providing compatibility
Providing availability of information
4. Cost Benefit Analysis of the project
From the research and analysis of case study we analysed that the estimated cost of the new
project is $ 60000. The new system helps in reducing the cost of spent on staffing about $
2000 and increasing the profit of the club by $ 1000 per month. The overall increase in the
income of the club is about $ 2000 + $ 1000 i.e. about $ 3000. The maintenance of the club
requires the investment of $ 1200 per month.
From the table below we can analyse that the implementation of the new system will increase
the profitability of the club by associating new members with the organization. The following
table shows the analysis of the cost with respect to benefits:
Costs Benefits
Development of the risks Improved predictability of the project
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Resources availability
Implementation of risk responses
Commitment
Consistency
Maintenance
Continuation
Delivering the project successfully
Enhancing the satisfaction of the customers.
Growth of the business
Motivation of the team
Enhancing reputation of the company
The table below shows the cost benefit analysis of the club:
Benefits Amount
Minimizing in the staff $ 24000
Increasing profit $ 12000
6% Discount $ 3600
Increasing number of customers $ 25000
Total $ 64600
Cost Amount
In the development of the system $ 20000
Training and development program $ 5000
Annual operating cost $ 13000
Annual maintenance cost $ 12000
Total $ 50000
5. Project Schedule
The development of the online information system for the club is divided into 6 stages which
are named as planning , analysis, designing, coding and testing, implementation, and
Implementation of risk responses
Commitment
Consistency
Maintenance
Continuation
Delivering the project successfully
Enhancing the satisfaction of the customers.
Growth of the business
Motivation of the team
Enhancing reputation of the company
The table below shows the cost benefit analysis of the club:
Benefits Amount
Minimizing in the staff $ 24000
Increasing profit $ 12000
6% Discount $ 3600
Increasing number of customers $ 25000
Total $ 64600
Cost Amount
In the development of the system $ 20000
Training and development program $ 5000
Annual operating cost $ 13000
Annual maintenance cost $ 12000
Total $ 50000
5. Project Schedule
The development of the online information system for the club is divided into 6 stages which
are named as planning , analysis, designing, coding and testing, implementation, and
documentation. Every stage is equipped with number of sub-activities which should be
performed in the sequential order to deliver the project on time. “The development of the
project helps in attracting new customers with the aid of snapshots and images on the portal”
(Patel, 2013).
Work Breakdown structure
Online club information system
Activities Sub-activities
Planning Initialization of planning process
Development of the work plan
Development of the risks identification and
management plan
Feasibility analysis
Analysis Analysis of the requirement
Collection of data
Collection of detailed requirement
Collection of business requirement
Development of hardware and software
requirement
Designing Development of user friendly interface for
the members and non-members of the club
Development of database design
Development of project design on the basis
of functional and non-functional requirement
performed in the sequential order to deliver the project on time. “The development of the
project helps in attracting new customers with the aid of snapshots and images on the portal”
(Patel, 2013).
Work Breakdown structure
Online club information system
Activities Sub-activities
Planning Initialization of planning process
Development of the work plan
Development of the risks identification and
management plan
Feasibility analysis
Analysis Analysis of the requirement
Collection of data
Collection of detailed requirement
Collection of business requirement
Development of hardware and software
requirement
Designing Development of user friendly interface for
the members and non-members of the club
Development of database design
Development of project design on the basis
of functional and non-functional requirement
Coding and testing Programming of the project
Testing of the software
Testing of the performance
Implementation Implementation
Installation
Training and development program
Documentation Documentation of the system information
Documentation of the user information
Gantt chart:
Testing of the software
Testing of the performance
Implementation Implementation
Installation
Training and development program
Documentation Documentation of the system information
Documentation of the user information
Gantt chart:
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6. System information Requirement investigation techniques
Stakeholder
Internal stakeholders:
President
Manager
Staff
IT professionals
Owner
External stakeholders:
Members and non-members
Suppliers
sponsors
Investigating technique
There are three investigating techniques used in the project which is discussed below:
Listening and interviewing investigating technique: “These techniques help in
analysing the problems faced by the customers in traditional working of the club”
(Yang, 2011). The effective interview can be conducted by preparing the interview
questions regarding the enhancement and functionalities required by the customer in
the new system. Interviews arranged with the high professional and top level
management helps in getting knowledge about the functions which should be
accompanied in the new model of the system. It is less costly and helps in analysing
the real problems faced by the customers in their daily working schedule due to the
improper management of distribution of newsletter and advertisements of the club.
Questionnaire: The number of members and non-members are involved for analysing
the requirement faced by them with the traditional working program of the club. “The
set of questions are provided to the group of people and by analysing the answers we
can predict the real problem faced by the members” (Nikolic, 2013). This is the cost
effective technique of data collection.
Analysis of the documents: The feedbacks and the reviews of the customers plays an
important role in developing requirement specification because by analysing it we can
Stakeholder
Internal stakeholders:
President
Manager
Staff
IT professionals
Owner
External stakeholders:
Members and non-members
Suppliers
sponsors
Investigating technique
There are three investigating techniques used in the project which is discussed below:
Listening and interviewing investigating technique: “These techniques help in
analysing the problems faced by the customers in traditional working of the club”
(Yang, 2011). The effective interview can be conducted by preparing the interview
questions regarding the enhancement and functionalities required by the customer in
the new system. Interviews arranged with the high professional and top level
management helps in getting knowledge about the functions which should be
accompanied in the new model of the system. It is less costly and helps in analysing
the real problems faced by the customers in their daily working schedule due to the
improper management of distribution of newsletter and advertisements of the club.
Questionnaire: The number of members and non-members are involved for analysing
the requirement faced by them with the traditional working program of the club. “The
set of questions are provided to the group of people and by analysing the answers we
can predict the real problem faced by the members” (Nikolic, 2013). This is the cost
effective technique of data collection.
Analysis of the documents: The feedbacks and the reviews of the customers plays an
important role in developing requirement specification because by analysing it we can
easily predict the good and the bad point of the traditional program and what is the
expectation of the customers with the new developed program.
Surveys: “The arrangement of survey for knowing the working culture of the other
clubs helps in determining the requirement of the project which can keep the club
ahead of their competitors” (Smithurst, 2013).
7. Reflection and conclusion:
The designing of the new system for the club provides the compatibility to the president for
accessing and retrieving information about the members efficiently. The problem of
publishing the newsletter on time is resolved. The members who do not have the mail ID can
directly visit the portal of the club to get required information about the activities schedule of
the club to avoid confusion. The recommended project is completely feasible to the cost
benefit analysis. The work breakdown structure helps in delivering the project on time
without any delay. The problems faced by the traditional working of the club can be resolved
with the deployment of new information system within the club.
8. References
Brown, S. (2016). Web information system and e-community for poulton town sports club. 1st
ed. [ebook] Cisco Press. Available at:
https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0506/
Brown.pdf [Accessed 18 Aug. 2016].
Nikolic, Z. (2013). Information design of football club information system. 1st ed. [ebook].
http://imtuoradea.ro/auo.fmte/files-2013-v2/NikolicZ-IMT-%20Oradea-2013.pdf [Accessed
18 Aug. 2016].
Patel, D. (2013). A project presentation on sports club. 1st ed. [ebook] Cisco Press. Available
at: http://gnu.inflibnet.ac.in/bitstream/123456789/2257/1/SPORT%20CLUB.pdf [Accessed
18 Aug. 2016].
Rosode, A. (2014). Club management system report. 1st ed. [ebook] Cisco Press. Available
at: http://www.ams.ubc.ca/wp-content/uploads/2010/07/395-15-Clubs-Management-
Software-Final-Report.pdf [Accessed 18 Aug. 2016].
expectation of the customers with the new developed program.
Surveys: “The arrangement of survey for knowing the working culture of the other
clubs helps in determining the requirement of the project which can keep the club
ahead of their competitors” (Smithurst, 2013).
7. Reflection and conclusion:
The designing of the new system for the club provides the compatibility to the president for
accessing and retrieving information about the members efficiently. The problem of
publishing the newsletter on time is resolved. The members who do not have the mail ID can
directly visit the portal of the club to get required information about the activities schedule of
the club to avoid confusion. The recommended project is completely feasible to the cost
benefit analysis. The work breakdown structure helps in delivering the project on time
without any delay. The problems faced by the traditional working of the club can be resolved
with the deployment of new information system within the club.
8. References
Brown, S. (2016). Web information system and e-community for poulton town sports club. 1st
ed. [ebook] Cisco Press. Available at:
https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0506/
Brown.pdf [Accessed 18 Aug. 2016].
Nikolic, Z. (2013). Information design of football club information system. 1st ed. [ebook].
http://imtuoradea.ro/auo.fmte/files-2013-v2/NikolicZ-IMT-%20Oradea-2013.pdf [Accessed
18 Aug. 2016].
Patel, D. (2013). A project presentation on sports club. 1st ed. [ebook] Cisco Press. Available
at: http://gnu.inflibnet.ac.in/bitstream/123456789/2257/1/SPORT%20CLUB.pdf [Accessed
18 Aug. 2016].
Rosode, A. (2014). Club management system report. 1st ed. [ebook] Cisco Press. Available
at: http://www.ams.ubc.ca/wp-content/uploads/2010/07/395-15-Clubs-Management-
Software-Final-Report.pdf [Accessed 18 Aug. 2016].
Salmon, J. (2012). Automated club booking and enquiry system. 1st ed. [ebook] Cisco Press.
Available at:
https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0102/
salmon.pdf [Accessed 18 Aug. 2016].
Smithurst, B. (2013). A web based sports centre booking system. 1st ed. [ebook] Cisco Press.
Available at:
https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0203/
Smithurst.pdf [Accessed 18 Aug. 2016].
Wu, S. (2010). Club management system project report. 1st ed. [ebook] Cisco Press.
Available at: https://sites.google.com/site/bcafinalyearproject/project-report/club-
management-system-project-reprot [Accessed 18 Aug. 2016].
Yang, G. (2011). A study of how information system facilitate football club. 1st ed. [ebook]
Cisco Press. Available at: http://bada.hb.se/bitstream/2320/9270/1/2011MAGI21.pdf
[Accessed 18 Aug. 2016].
Available at:
https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0102/
salmon.pdf [Accessed 18 Aug. 2016].
Smithurst, B. (2013). A web based sports centre booking system. 1st ed. [ebook] Cisco Press.
Available at:
https://minerva.leeds.ac.uk/bbcswebdav/orgs/SCH_Computing/FYProj/reports/0203/
Smithurst.pdf [Accessed 18 Aug. 2016].
Wu, S. (2010). Club management system project report. 1st ed. [ebook] Cisco Press.
Available at: https://sites.google.com/site/bcafinalyearproject/project-report/club-
management-system-project-reprot [Accessed 18 Aug. 2016].
Yang, G. (2011). A study of how information system facilitate football club. 1st ed. [ebook]
Cisco Press. Available at: http://bada.hb.se/bitstream/2320/9270/1/2011MAGI21.pdf
[Accessed 18 Aug. 2016].
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